Purchase of Spare 3000 KVA Process Power Transformer
ID: 375217Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Power, Distribution, and Specialty Transformer Manufacturing (335311)

PSC

TRANSFORMERS: DISTRIBUTION AND POWER STATION (6120)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/6287f0644ac744c48cfd4c51082de403/view
Timeline
    Description

    The Department of Energy, through the Fermi Forward Discovery Group, LLC, is soliciting proposals for the purchase of a spare 3000 KVA Process Power Transformer and associated breaker assemblies for the Proton Improvement Plan II (PIP-II) project at the Fermi National Accelerator Laboratory in Illinois. This procurement aims to ensure a reliable power infrastructure, with the selected subcontractor responsible for all aspects of the project, including supervision, labor, materials, and transportation, while adhering to specific technical specifications and quality assurance standards. Proposals are due by 2:00 P.M. CST on December 11, 2025, with questions accepted until December 4, 2025; interested parties should contact Michele Reynolds at micheler@fnal.gov for further information.

    Point(s) of Contact
    Michele Reynolds
    (630) 840-2448
    micheler@fnal.gov
    Files
    Title
    Posted
    Attachment 1 - Specifications.pdf
    This government file outlines the scope of work for providing a spare 3000 KVA process power transformer and two breaker assemblies for the PIP-II project at Fermi National Accelerator Laboratory. The subcontractor is responsible for all aspects, including supervision, labor, materials, tools, and transportation. The document details technical specifications for dry-type distribution and power transformers, referencing various IEEE and ANSI standards. It emphasizes quality assurance, requiring submittals for shop drawings, product data, and operation/maintenance manuals. The file also specifies requirements for installation conditions, electrical characteristics, enclosure, accessories, and factory testing. It outlines the submittal and review process by FermiForward Discovery Group, LLC (FFDG), including responses for technical and safety submittals. This procurement focuses on ensuring a reliable power infrastructure for the PIP-II project.
    Attachment 2 - Terms_and_Conditions.pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions (08/2025) outlines the contractual framework for commercial product and service subcontracts with FFDG, which operates the Fermi National Accelerator Laboratory under a DOE prime contract. This document defines key terms, outlines the scope of work, and establishes the subcontractor's role as an independent contractor. It details provisions for payment, inspection, licenses, changes, indemnification, warranties for commercial products and services, and handling of suspect/counterfeit parts. The terms also cover liability limitations, excusable delays, termination, and dispute resolution processes. Furthermore, it incorporates various Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, with specific applicability thresholds based on subcontract value, ensuring compliance with federal mandates for areas such as whistleblower protection, computer security, and sustainable acquisition. The document emphasizes compliance with all applicable federal, state, and local laws, and FFDG's environmental, safety, and health requirements, particularly for work performed at Fermilab.
    Attachment 3 - PUR-466.pdf
    The document PUR-466, Revision 5, dated 10/14/2025, outlines various certifications required for proposals submitted to the Fermi Forward Discovery Group, LLC (FFDG). These certifications are categorized by dollar value, starting with requirements for proposals exceeding $10,000, $150,000, and $550,000. Key certifications include Export/Import Control, Buy American provisions for construction materials and supplies, Rights to Proposal Data, Patent Rights, Certificate of Independent Price Determination, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, Certification Regarding Responsibility Matters, Employment Reports on Veterans, Anti-Kickback Procedures, and Combatting Trafficking in Persons. The document details definitions, compliance requirements, and disclosure obligations for offerors, ensuring adherence to federal regulations like FAR and DEAR clauses. Offerors must complete applicable sections and acknowledge the completeness and accuracy of their certifications.
    Attachment 4 - SARC.pdf
    The Fermi Forward Discovery Group, LLC Subcontractor Annual Representations & Certifications (SARC) form is a crucial document for subcontractors seeking to engage in U.S. Government contracts. It requires offerors to provide detailed information about their ownership, operational structure, business category (e.g., large, small, foreign, or diversity classifications), and executive compensation. The form also assesses the offeror's accounting system, responsibility, and compliance with employment eligibility verification (E-Verify), export/import control laws, equal opportunity, and affirmative action regulations. Subcontractors must certify the accuracy of all statements, acknowledge awareness of government contracting programs, and agree to comply with all stated requirements, including notifying FermiForward of any changes in status and protecting confidential information.
    RFP-375217- Purchase of Transformer.pdf
    Fermi Forward Discovery Group, LLC (FFDG), managing Fermi National Accelerator Laboratory (Fermilab) for the U.S. Department of Energy, seeks proposals for a firm-fixed-price subcontract. This Request for Proposal (RFP) 375217_MR, issued on November 5, 2025, invites bids for a spare 3000 KVA Process Power Transformer and Breaker Assemblies for the Proton Improvement Plan II (PIP-II) project. The acquisition falls under NAICS code 335311, with an 800-employee small business size standard. Proposals are due by 2:00 P.M. CST on December 11, 2025, submitted via email to Procurement Specialist Michele Reynolds (micheler@fnal.gov). Questions must be submitted in writing by December 4, 2025. The selection process is lowest price-technically acceptable, requiring a two-part proposal: a technical proposal demonstrating at least five years of manufacturing experience with specific transformer types and a business/price proposal with a lump-sum firm-fixed price valid for 90 days. A small business subcontracting plan is required for awards exceeding $750,000 to non-small businesses. Offerors must acknowledge amendments and can submit exceptions to terms, though FFDG is not obligated to accept them. Contact with FFDG personnel outside designated channels is prohibited.
    Lifecycle
    Title
    Type
    Purchase of Spare 3000 KVA Process Power Transformer
    Currently viewing
    Solicitation
    Similar Opportunities
    Main Ring Electrical P-F3 to P-F4 15KV Cable Installation, FESS Project 3-7-103B
    Buyer not available
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the installation of 15KV cables as part of the Main Ring Electrical P-F3 to P-F4 15KV Cable Installation project (FESS Project 3-7-103B) in Batavia, Illinois. The selected subcontractor will be responsible for providing all necessary labor, materials, equipment, and supervision to complete the installation, which includes tasks such as cable pulling, terminations, splices, and testing, adhering to strict safety and quality control standards. This project is significant for maintaining the electrical infrastructure at Fermilab, ensuring reliable power distribution for ongoing scientific research. Proposals are due by December 11, 2025, at 4:00 PM CT, and interested parties should contact Chris Daley at cdaley@fnal.gov for further information.
    RFP - Corrective Repair and Preventative Maintenance Overhead Door Services
    Buyer not available
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for corrective repair and preventative maintenance services for overhead doors, revolving doors, automatic pedestrian doors, fire doors, and dock levelers at its Batavia, Illinois campus. The procurement involves an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with Firm-Fixed-Price (FFP) and Firm-Fixed Unit Price (FFUP) rates, requiring the selected contractor to provide all necessary labor, materials, tools, and equipment while adhering to strict environmental, safety, and health regulations. Proposals are due by December 17, 2025, with questions accepted until December 10, 2025; interested parties should contact Brittany Hopkins at bhopkins@fnal.gov or 630-840-3708 for further information.
    RFP - Construction Services for MI-8 Test Stand HVAC
    Buyer not available
    The Department of Energy, through the Fermi National Accelerator Laboratory (FNAL), is soliciting proposals for construction services related to the MI-8 Test Stand HVAC project in Batavia, Illinois. The project aims to install a new HVAC system to enhance cooling capabilities for future experiments, requiring comprehensive construction services including installation of a rooftop unit, ductwork, and electrical work, along with necessary management and coordination of subcontractors. This opportunity is set aside for small businesses under NAICS code 238220, with a total project duration of 231 calendar days and adherence to specific safety and quality standards mandated by federal regulations. Interested parties must attend a pre-proposal meeting on December 3, 2025, and submit proposals by December 23, 2025, with all inquiries directed to Gina M. Kern at ginakern@fnal.gov.
    LBNF Liquid Argon LAr Circulation Equipment
    Buyer not available
    The Department of Energy, through Fermilab, is soliciting proposals for the engineering, manufacturing, and delivery of Liquid Argon (LAr) Circulation Equipment for the Long-Baseline Neutrino Facility (LBNF) project in South Dakota. The procurement involves the design and construction of a vacuum jacketed pump valve box, associated piping, valves, instrumentation, and protective structures for cryogenic equipment, all essential for the efficient transfer of liquid argon within the facility. This project is critical for advancing particle physics research and ensuring the operational integrity of the LAr Circulation System, which plays a vital role in the LBNF/DUNE initiative. Proposals are due by January 5, 2026, with technical questions accepted until December 8, 2025; interested vendors should contact Jeremy Duncan at jeremyd@fnal.gov for further details.
    Fermilab-Construction Services for IERC CCD Space Humidificaion-372698
    Buyer not available
    The Department of Energy, through Fermilab, is soliciting proposals for construction services related to the Integrated Engineering and Research Center (IERC) CCD Space Humidification project. The selected subcontractor will be responsible for providing all necessary supervision, labor, materials, tools, and associated costs to install two humidification units, which are critical for maintaining precise humidity control in the lab environment. This project is particularly important for the manufacturing of sensitive experimental components, ensuring compliance with safety and quality standards throughout the construction process. Interested small businesses must submit their proposals by January 7, 2026, including a technical and business management section, following a mandatory pre-proposal meeting on December 18, 2025. For further inquiries, contact Dasia Guthrie at dguthrie@fnal.gov or call 630-840-2494.
    462624 - Synopsis - Power Control & Regulating System for AGS Motor Generator Set (Cycloconverter)
    Buyer not available
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking qualified contractors to provide a Power Control and Regulating System (cycloconverter) for its Alternating Gradient Synchrotron (AGS) Motor Generator Set. This system is critical for managing the input power to a 9 MW motor that drives a 95 MVA generator, ensuring stable operation amidst the pulsating loads from AGS magnets. The procurement emphasizes the need for advanced technical performance, including precise control of motor rotor currents, robust safety features, and compatibility with existing infrastructure, with a focus on quality assurance and adherence to environmental standards. Interested vendors should note that the solicitation is expected to be issued in December 2025, with a contract award anticipated around April 2026. For further inquiries, contact Jeanhei Christy at jchristy@bnl.gov or call 631-344-6054.
    LCLS-II-HE High Power Radio Frequency (HPRF) Penetration Installation
    Buyer not available
    The Department of Energy, through the SLAC National Accelerator Laboratory operated by Stanford University, is soliciting proposals for the LCLS-II-HE High Power Radio Frequency (HPRF) Penetration Installation project. This procurement involves the installation of conduit and waveguide bundles as part of a significant upgrade to the Linac Coherent Light Source II, aimed at enhancing the electron beam energy. The project is critical for advancing research capabilities in particle physics and related fields, with work scheduled to occur during a long downtime period in early 2026. Proposals must be submitted by December 4, 2025, at 5:00 PM Pacific Time, and interested parties should direct inquiries to Perry Rostrata at rostrata@slac.stanford.edu.
    ELECTRICAL TRANSFORMER
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons at USP Terre Haute, is seeking to procure a new electrical transformer. The requirement includes providing a 400kva or better dry-type transformer with 4160v inputs and 208v outputs, along with disconnecting and replacing the existing wiring in accordance with the National Electrical Code (NEC). This procurement is critical for maintaining the electrical infrastructure necessary for the facility's operations. Interested vendors can reach out to Scott Ballinger at sballinger@bop.gov or by phone at 812-244-4475, or Michael Gibson at mpgibson@bop.gov or 812-244-4473 for further details.
    Island Creek Switchyard Transformer
    Buyer not available
    The Department of Defense, through the U.S. Army Corps of Engineers, is soliciting proposals for the design, manufacture, delivery, reassembly, and testing of two JHK - Island Creek Switchyard Transformers, as part of a Women-Owned Small Business (WOSB) set-aside contract. This procurement aims to support the Roanoke River, Island Creek Pumping Plant by providing essential electrical equipment, including spare parts and documentation, with a focus on compliance with rigorous specifications and cybersecurity standards. The contract is structured as a Firm Fixed Price arrangement, with proposals due by February 9, 2026, and inquiries accepted until January 27, 2026. Interested parties should contact Jenifer Garland at jenifer.m.garland@usace.army.mil or Troy Small at troy.d.small@usace.army.mil for further details.
    New Busch BA100, 208V3phase, silencer, VFD included or domestic equivalent
    Buyer not available
    The Department of Energy, through UT-Battelle LLC, is seeking proposals for the procurement of a New Busch BA100, 208V 3 phase pump, including a silencer and variable frequency drive (VFD), or an equivalent domestic product. This equipment is essential for the Enrichment Science and Engineering Division, which relies on such machinery for various operational processes. Proposals must adhere to the specifications outlined in the Bill of Materials and will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria. Interested vendors should submit their proposals by December 12, 2025, and direct any inquiries to Brittany Waring at waringbc@ornl.gov.