2025 REGIONAL WATER DATA TRNG WORKSHOP
ID: 140G0125Q0034Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS GEOLOGICAL SURVEYOFC OF ACQUSITION GRANTS-NATIONALRESTON, VA, 20192, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/1b216a95b9a741f68d69aa358b8ac84c/view
Timeline
    Description

    The U.S. Geological Survey (USGS) is seeking proposals for the planning and execution of the 2025 National Water Data Training Workshop (NWDTW), scheduled for July or August 2025, in the Washington, DC area or Virginia. The procurement includes the provision of conference space, accommodations for approximately 500 attendees, and logistical support such as shuttle services, AV resources, and ADA-compliant meeting rooms. This workshop is crucial for enhancing the skills of hydrologists, technicians, and database administrators, reflecting the federal government's commitment to effective training in water data management. Interested vendors must submit their quotes by January 15, 2025, and can contact Kevin Weaver at kweaver@usgs.gov for further details. The anticipated award date for the contract is January 29, 2025, with a total contract value of $20 million.

    Point(s) of Contact
    Weaver, Kevin
    (703) 648-7394
    kweaver@usgs.gov
    Files
    Title
    Posted
    Attachment_1_SOW.pdf
    The U.S. Geological Survey (USGS) is planning the 2025 National Water Data Training Workshop, scheduled for August 2025, aimed at around 500 hydrologists, technicians, and database administrators. The workshop will take place at a FEMA-approved hotel in downtown Washington, DC, or Virginia, with necessary amenities within walking distance, including public transportation access. The hotel must provide a significant number of tax-exempt guest rooms for participants, along with specific layouts and equipment for various meeting spaces, including ballroom, breakout rooms, and exhibit areas. The document outlines detailed requirements for audio-visual resources, on-site parking, electronic signage, and access to Wi-Fi. Special concessions from the hotel based on occupancy rates are also requested. The findings from previous workshops display a consistent growth in attendance, necessitating robust planning for accommodation and logistics to ensure a successful event that meets the needs of all attendees.
    Sol_140G0125Q0034.pdf
    The U.S. Geological Survey (USGS) is soliciting proposals for conference space and associated event planning services for the National Water Data Training Workshop (NWDTW) to be held in Washington, DC or Virginia. The event includes a pre-conference planning event for 18 attendees and a main workshop with approximately 500 participants, scheduled between mid-April to mid-June and July to September 2025, respectively. The total contract value is set at $20, with an official response deadline of January 8, 2025. The vendor is responsible for providing facilities that meet the outlined requirements in the accompanying Statement of Work. The solicitation includes references to federal regulations, noting a preference for proposals from small businesses, particularly those owned by socio-economically disadvantaged individuals. The document emphasizes compliance with various regulatory clauses, including procurement standards and payment processing requirements through the U.S. Department of the Treasury’s Invoice Processing Platform. This RFP underscores the USGS’s commitment to facilitating effective training and collaboration in water data management, reflecting the federal government's ongoing support for educational initiatives and strategic partnerships.
    Lifecycle
    Title
    Type
    2025 REGIONAL WATER DATA TRNG WORKSHOP
    Currently viewing
    Solicitation
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