Supply of pre-assembled household welcome kits in Rome, Italy.
ID: 191T7025Q0006Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Furniture, Home Furnishings, Electronics, and Appliance Retailers (449)

PSC

MISCELLANEOUS HOUSEHOLD AND COMMERCIAL FURNISHINGS AND APPLIANCES (7290)

Original Source

https://sam.gov/opp/f72a4d7203874d8ea6748ca1cde5a753/view
Timeline
    Description

    The U.S. Embassy in Rome, Italy, is soliciting quotations for the supply of pre-assembled household welcome kits intended for apartments leased or owned by the Embassy. Each kit will include essential items such as towels, bedding, kitchen utensils, and dining ware, all adhering to specified quality standards and materials, with a total estimated quantity of up to 90 kits tailored for families of 4 and 6. This procurement is crucial for ensuring that U.S. diplomatic personnel have the necessary household items upon arrival, reflecting the Embassy's commitment to providing a comfortable living environment. Interested vendors must submit their quotations electronically by March 14, 2025, and ensure delivery by April 15, 2025, with all submissions adhering to specific guidelines and requirements outlined in the RFQ. For further inquiries, vendors may contact Crystal D. Sheridan at SheridanCD@state.gov or Luca Dessi at dessil@state.gov.

    Point(s) of Contact
    Crystal D Sheridan
    390646742581
    SheridanCD@state.gov
    LUCA DESSI'
    390646742608
    dessil@state.gov
    Files
    Title
    Posted
    Attachment 1 - Pricing List.xlsx
    This document outlines a request for proposal (RFP) for a welcome kit designed for six people, detailing a comprehensive list of items required, their quantities, and expected costs. The kit includes various household essentials such as towels, bed linens, kitchen utensils, chinaware, and cleaning tools, as well as specific items like pillows, comforters, and storage containers. The total pricing for both individual and bulk orders is included, emphasizing shipping, delivery, and customs fees to the Embassy in Rome on a free-on-board (F.O.B.) basis. The primary purpose of this document is to solicit proposals from vendors for supplying these welcome kits, reinforcing the need for careful budgeting and efficient shipping logistics in governmental procurement. The structure emphasizes transparency, listing each item and its required quantities, and is crucial for adherence to government standards in purchasing processes. The final total cost is to be determined after assessing individual quotes and shipping costs. Overall, this RFP reflects the government's thorough approach to addressing the needs of recipients through equitable and standardized supply provisions.
    Attachment 2 - Work Requirements.docx
    The government document outlines the requirements for assembling and delivering welcome kits to the U.S. Embassy in Rome, with a deadline of April 15, 2025. Each kit consists of items packed in three labeled transparent plastic boxes, with specifications for the materials and dimensions of each item. Key products include towels, bedding, kitchen utensils, and dining ware made from specified materials such as 100% cotton and stainless steel. The offeror must be able to handle both large and small orders throughout the year and ensure prompt delivery within 15-20 days from the order date. Samples of offered items must be submitted for quality evaluation, and alternative products may be requested if standards are not met. This RFP emphasizes product quality and compliance with specified materials, reflecting thorough standards for supplies intended for U.S. diplomatic missions abroad.
    Attachment 3 - Box Sample Picture.PNG
    Cover Letter 191T7025Q0006.pdf
    The U.S. Embassy in Rome, Italy, has issued Request for Quotations (RFQ) number 191T7025Q0006 for the supply of pre-assembled household welcome kits intended for apartments leased or owned by the Embassy. Interested vendors are invited to submit their quotations electronically by March 14, 2025. The submission must adhere to specific guidelines regarding file format and size, with a limit of 25MB. To ensure compliance, vendors must complete and submit several documents, including the SF-18-95a, a pricing list, and proof of registration in the System for Award Management (SAM) database. Notably, failure to register with SAM could result in disqualification. The Embassy aims to award a single purchase order promptly based on these initial quotations, although discussions may be held with bidders in the competitive range if necessary. This RFQ exemplifies the process of governmental procurement and underscores the importance of compliance with submission guidelines and registration requirements.
    RFQ -191T7025Q0006.docx
    The U.S. Tri-Mission in Rome, Italy, is soliciting quotations for pre-assembled household welcome kits containing essential items for apartments leased or owned by the U.S. Embassy. The estimated quantity is up to 90 kits tailored for families of 4 and 6. Quotations must be submitted electronically by March 14, 2025, and must not exceed 25MB. Offerors must provide evidence of business establishment, warehouse proximity, and capability to deliver by April 15, 2025, among other requirements. Payment will be made in Euros, and VAT must not be included in invoices due to tax exemption. The evaluation will focus on price and compliance with specifications, with contracts awarded to the lowest responsible bidder. Key attachments include pricing lists and work requirements, alongside numerous clauses dictating responsibilities and policies for government contracts. This document represents a formal government Request for Quotation (RFQ), illustrating the structured process for acquiring goods and services essential for U.S. diplomatic operations in Italy.
    SF18-95a.pdf
    This Request for Quotation (RFQ) from the American Embassy in Rome, Italy, solicits bids for pre-assembled household welcome kits, intended for a delivery date of February 11, 2025. The RFQ outlines that this is not a small business set-aside and specifies it is merely a request for information, not an official order. Vendors are instructed to submit their quotations and are reminded that submission does not guarantee the government will cover any costs or issue a contract. The document includes logistical information such as the issuing office contact details, necessary submission formats, and deadlines for responses. Key elements of the quote include item descriptions, quantities, unit prices, and any applicable discounts for prompt payment. Overall, this RFQ serves as a formal solicitation for pricing from potential suppliers intending to meet the needs of the American Embassy in Rome, highlighting the procurement processes within government operations.
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