DDNV Grounds Maintenance and Snow/Debris Removal COMBINED SYNOPSIS SOLICITATION
ID: SP3300-24-Q-0139Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA DISTRIBUTIONNEW CUMBERLAND, PA, 17070-5008, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Defense Logistics Agency (DLA) is seeking qualified contractors to provide Grounds Maintenance and Snow/Debris Removal services at DLA Distribution Norfolk, Virginia. The procurement aims to maintain a safe and aesthetically pleasing environment across approximately 549,207 square feet of grounds, requiring comprehensive management, tools, supplies, equipment, and labor for various maintenance tasks, including lawn care and snow management. This contract is crucial for ensuring operational efficiency and compliance with federal regulations at a key naval installation, with a base period of performance from January 1, 2025, to December 31, 2025, and four one-year options thereafter. Interested parties must submit their proposals by November 15, 2024, and direct inquiries to George L. Cradic at george.cradic@dla.mil.

    Point(s) of Contact
    George L. Cradic
    george.cradic@dla.mil
    Files
    Title
    Posted
    The DDNV Grounds Maintenance and Snow/Ice Removal RFP outlines a comprehensive maintenance program for federal properties. The Request for Proposals (RFP) details specific tasks across multiple years, including lawn mowing, bush trimming, weed trimming, debris removal, and snow/ice management for varying depths. The document specifies the areas to be maintained, totalling over 2 million square feet, which will require regular clean-up activities, especially following storms. Work is to be performed in structured increments based on performance years and includes potential contract extensions for up to four years. Key performance indicators include maintaining cleanliness around green spaces, buildings, and drainage systems. All aspects of the maintenance services must comply with federal regulations, ensuring quality and thorough execution. The document also emphasizes the importance of safety and operational efficiency, aligned with federal infrastructure standards. This RFP serves to secure qualified contractors to manage extensive grounds maintenance and snow removal activities, ensuring safety and aesthetics of government properties.
    The document outlines the Statement of Work (SOW) for Grounds Maintenance and Snow & Ice Removal Services for the Defense Logistics Agency Distribution in Norfolk, Virginia. The DLA seeks a contractor to manage various grounds maintenance tasks, including mowing, debris removal, and snow management across numerous designated areas within its facilities, specifically on Naval Station Norfolk. The contractor is responsible for all necessary management, equipment, and labor needed to maintain a safe environment, with a clear understanding that it operates as a non-personal services contract, meaning no employer-employee relationship exists with the government. Key tasks include routine maintenance of approximately 549,207 square feet of grounds with specified frequency and additional storm-related services. The SOW emphasizes rapid response to weather events, with work required within four hours of notice from the government. Compliance with security protocols and personnel eligibility for accessing government property is also addressed. Overall, the purpose of the document is to establish requirements for a contractor to provide essential support services while ensuring safety, efficiency, and adherence to government regulations during operations, particularly in the context of federal contracting and RFP processes.
    The Defense Logistics Agency (DLA) requires a contractor for grounds maintenance and snow/ice removal services at DLA Distribution Norfolk, Virginia. The scope includes managing, equipping, and providing labor for these services to ensure a safe environment around the agency's facilities. The contractor will be accountable to the government but will operate independently without direct supervision. Services required encompass bi-weekly mowing, weeding, trimming bushes, and debris removal across numerous designated areas totaling over 2.4 million square feet. Snow and ice removal is also essential for parking lots, sidewalks, and other pathways, requiring completion within four hours of receiving a Notice to Proceed (NTP) from the government. The contract is structured as a base year with four one-year options, emphasizing timely performance, coordination with Government personnel, and adherence to security protocols. The contractor must provide adequate, licensed personnel and maintain a robust safety program, ensuring compliance with environmental regulations while managing hazardous materials. All personnel must possess appropriate identification and meet qualifications for equipment operation. Records of all activities must be kept, remaining accessible to the Government, ensuring transparency and accountability throughout the contract's duration.
    The document outlines a series of federal and state grant opportunities and Requests for Proposals (RFPs) aimed at enhancing community development and infrastructure. Key areas of focus include funding for local governments and organizations to implement projects that foster public welfare, social equity, and environmental sustainability. The RFPs emphasize collaboration among various stakeholders, encouraging innovative approaches to address community needs while complying with regulatory frameworks. Specific funding streams may target areas such as education, health, infrastructure, and public safety, with a detailed description of eligible applicants, project objectives, and application procedures. Furthermore, it stresses the importance of thorough project proposals that clearly define outcomes, community impact, and how funds will be utilized effectively. By providing financial support, the government aims to empower communities to take charge of their development and improve the quality of life for residents. Overall, the document serves as a comprehensive guide for eligible entities to navigate funding options and highlights the government's commitment to fostering sustainable growth and resilience at the community level through targeted financial assistance.
    The Department of the Navy's Local Population ID Card and Base Access Pass Registration document outlines the process for managing access to Department of Defense (DoD) installations. Governed by various U.S. codes and departmental instructions, its primary purpose is to control physical access through identity verification methods, including biometric data, to protect sensitive security areas and manage visitor statistics. Individuals seeking access must fill out the form with personal information, such as name, demographics, and identity source documents. The document details acceptable forms of identity proofing and outlines the responsibilities regarding the return of ID cards upon expiration or employment termination. Additionally, it emphasizes the importance of compliance with security regulations, including vetting procedures like National Crime Information Center (NCIC) checks. Authorization for information access allows for background checks to ensure applicants are not associated with criminal activity or security threats. The process underscores the necessity of safeguarding DoD facilities and highlights strict penalties for false information. Ultimately, the documentation aims to streamline access control while being sensitive to privacy concerns and the nature of federal security protocols.
    The document appears to involve an explanation or guidelines related to the use of Adobe Reader, suggesting a potential issue in displaying contents of PDFs for users. It emphasizes the importance of ensuring users have the latest version of Adobe Reader for proper document viewing on Windows, Mac, or Linux systems. Additionally, it reiterates the trademark status of the mentioned operating systems. However, the lack of specific content in the file renders it uninformative in regard to federal government RFPs, federal grants, and state and local RFPs. There’s no summary of a particular program, initiative, or funding opportunity evident from the provided text. Overall, the document's main topic seems to focus on technical assistance related to PDF viewing rather than any substantive governmental content about RFPs or grants.
    This document appears to be a profile associated with the DLA Distribution Norfolk, presenting details pertinent to federal RFP (Request for Proposal) or grant processes. Key information includes the contact details of Mark Mckibben, the sponsor affiliated with NAVSTA Norfolk, alongside his phone number and email. The profile contains personal identifiers such as Social Security Number (SSN), date of birth (DOB), and organizational affiliation, which are often necessary for processing applications and grants in government contracts. Additionally, there is space for relevant checks and confirmations, indicating due diligence in reviewing submissions. The overall structure consists of informational fields aimed at providing a comprehensive view of the individual's qualifications or requirements for federal or state/local RFP participation. This document underscores the importance of detailed identification and contact information in upholding transparency and accountability in government contracting processes.
    The document outlines updated procedures for visitor access and badge requests related to the SECNAV 5512/1 form, effective August 1, 2018. Each visitor must fill out the form completely, accurately, and legibly to avoid rejection. Once completed, forms should be aggregated and sent to DLA Distribution Norfolk Security via an encrypted email, detailing the visit dates, location, and purpose. After submission, there is a two-week vetting process; submitters are responsible for checking the status of their requests through designated inquiries. Approved individuals will then proceed to the Pass and ID Office for DBIDS credentials, which require an early arrival due to potential wait times. This procedure ensures compliance with security protocols and manages the entry of individuals onto government premises efficiently. The guidelines underscore the importance of personal information protection and the necessary steps for access clearance within the Navy's facilities.
    The Defense Logistics Agency (DLA) is soliciting bids for Grounds Maintenance and Snow/Debris Removal services at DLA Distribution Norfolk, Virginia. This Combined Synopsis/Solicitation (SP3300-24-Q-0139), issued on September 5, 2024, is a 100% small business set-aside under NAICS 561730. The awarded contract will cover services necessary to maintain a safe environment at the naval installation, involving management, tools, supplies, equipment, and labor. The contract has a base year from January 1, 2025, to December 31, 2025, with four one-year options. Key details include that contractors must be registered in the System for Award Management (SAM) and follow strict invoicing procedures through the Wide Area Workflow (WAWF). The current contract was awarded to Lawncraft Lawncare Inc. for $1,090,931.96, covering from January 1, 2022, to December 31, 2024. The file details various federal regulations and clauses relevant to the procurement process, ensuring compliance with labor standards and ethical practices. Bidders must submit their proposals by November 1, 2024, with inquiries allowed until October 18, 2024, marking a crucial opportunity for small businesses in contract fulfillment for government services.
    The document details an amendment regarding a federal solicitation, specifically SP3300-24-Q-0139. It outlines how contractors must acknowledge receipt of the amendment and highlights the need for thorough compliance to avoid rejection of their offers. Questions from potential bidders are addressed, determining that further information regarding the incumbent is available in the posted CSS document, and site visit protocols have been clarified. DLA Security requirements for contractor access were clarified, noting the process for obtaining long-term access ID cards. The amendment emphasizes that all other terms and conditions remain unchanged, ensuring bidders are prepared for compliance while facilitating smooth contract administration. This documentation is crucial for maintaining transparency and adherence to procedural standards in the federal procurement process, particularly for contractors looking to engage with government opportunities.
    The government document outlines amendments to solicitation SP3300-24-Q-0139 for grounds maintenance and snow removal services. It specifies that offers must acknowledge receipt of amendments by a defined method and before the specified deadline, with potential rejection for late submissions. The amendment addresses vendor queries, providing details about the contracting process, including incumbent information and site access requirements. Several operational clarifications are issued regarding snow removal practices, including the continuous plowing protocol, snow management, herbicide applications, and overall seasonal maintenance schedule. It also addresses contract modifications based on performance and clarifies that additional work will be evaluated on a case-by-case basis. The document notes significant updates, such as the deletion of attachments and revised scope of work for snow removal. The overall aim is to ensure clarity and compliance in the bid process, facilitating an efficient procurement for required services by the DLA Distribution.
    This document serves as an amendment to a federal solicitation (SP3300-24-Q-0139), detailing critical updates regarding submission deadlines for quotes. Specifically, the amendment adjusts the questions submission date in the section "Communications Between the Government and Quoters" from October 18, 2024, to October 1, 2024, and revises the quote submission deadline from November 1, 2024, to October 18, 2024. It emphasizes the necessity for prospective contractors to acknowledge receipt of the amendment, either by completing specific items in the provided forms or through electronic communication referencing both the solicitation and amendment numbers. The document clarifies that all other terms and conditions of the solicitation remain unchanged. Additionally, it outlines instructions for filling out the amendment form, highlighting the roles of various parties involved including the contractor and contracting officer. This amendment reflects the government's commitment to maintaining transparency and clarity in the procurement process while providing updated timelines for potential bidders.
    This document serves as an amendment to solicitation SP3300-24-Q-0139, outlining essential changes to the bid submission process. It emphasizes the importance of acknowledging this amendment, with specific instructions on how to do so via completed forms or electronic communication before the submission deadline. A key update includes the scheduling of a formal site visit on November 1st at 11:00 AM at W143, 1968 Gilbert St, Norfolk, VA 23511, which is the only chance for prospective contractors to ask questions. Additionally, the deadline for bid submissions has been extended from October 18, 2024, to November 15, 2024. Contractors are advised to prepare the necessary base access documents early, as security clearance is required for site access. The document maintains that all other terms and conditions are unchanged, ensuring continuity of the procurement process while accommodating the noted adjustments.
    This document serves as an amendment to a solicitation (SP3300-24-Q-0139) issued by the DLA Distribution Acquisition Operations. It outlines the procedures for acknowledging receipt of the amendment and the implications of failure to comply by the submission deadline. Key sections address subcontractor restrictions, whereby a major subcontractor is defined as one providing 20% of the total dollar value or 25% of the labor effort. The past performance of subcontractors can be submitted but requires a signed commitment to joint performance, failing which such references will not be evaluated. Additionally, the amendment answers various vendor questions regarding site visits, contract incumbents, and necessary documentation for base access. It emphasizes that only the prime contractor needs to acknowledge amendments. All other terms and conditions of the original solicitation remain unchanged. This document is significant in the context of government requests for proposals (RFPs), ensuring compliance with procedural requirements and clarifying expectations for contractors and subcontractors involved in federal projects.
    The document is an amendment to solicitation number SP3300-24-Q-0139, detailing important procedures for acknowledging receipt of the amendment by potential contractors. It outlines that offers must confirm receipt prior to the specified deadline, failure of which may lead to rejection. The amendment provides answers from a site visit held on November 1, 2024, specifically addressing snow removal and perimeter fence maintenance questions. The terms and conditions of the original solicitation remain unchanged, emphasizing the importance of following established guidelines for submissions. Additionally, the document includes instructions regarding the effective date, modifications, and the roles of necessary parties. Overall, the purpose of this amendment is to clarify processes and participant responsibilities within the context of the solicitation, ensuring compliance and smooth execution of the contracting process.
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