V231--CTX Psychiatry Resident Extended Hotel Stay
ID: 36C25724Q0977Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)ARLINGTON, TX, 76006, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/3cdf45c9e2e840dc81863f5bf19c8feb/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals from qualified contractors to provide extended hotel accommodations for Health Professions Trainees (HPTs) associated with the Psychiatry Department of Texas A&M Health Science Center at the Central Texas Veterans Health Care System in Temple, Texas. The contract requires lodging facilities within a ten-mile radius of the medical center, accommodating trainees who may need temporary relocation for training periods of up to six months. This initiative is crucial for supporting the professional development of psychiatry residents while ensuring compliance with federal guidelines and providing necessary logistical support. Interested vendors must submit their proposals by the specified deadlines, and for further inquiries, they can contact Rafael A. Rodriguez at Rafael.Rodriguez2@va.gov or by phone at 787-781-8700.

    Point(s) of Contact
    Rafael A RodriguezRafael Rodriguez
    (787) 781-8700
    Rafael.Rodriguez2@va.gov
    Files
    Title
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    36C25724Q0977_2.docx
    The document is an amendment to a prior combined solicitation by the Department of Veterans Affairs concerning extended hotel stays for psychiatry residents at the Central Texas Veterans Healthcare System. The amendment addresses vendor inquiries related to solicitation number 36C25724Q0977, scheduled for responses by September 16, 2024. It specifies logistics regarding lodging, including acceptance of hotel quotes only, tax-exempt status for the VA, estimated room requirements, and billing preferences. Vendor questions addressed include room allocation for trainees, compensation for no-shows, and rate structures for billing, with an emphasis on monthly invoicing to save costs. The amendment clarifies that background checks are the responsibility of the VA and that contractor obligations regarding no-shows will be pre-defined. Additionally, it highlights policies on cancellation, damages, and payment flexibility. Overall, this document serves to ensure that all bidders have a clear understanding of the requirements and expectations associated with the lodging contract for psychiatry residents, facilitating a smooth procurement process aligned with federal regulations and veterans' needs.
    Attachment A Schedule of Prices 36C25724Q0977.pdf
    This document outlines a Request for Proposal (RFP) for Extended-Stay Hotel services for Health Professions Trainees (HPTs) associated with the Psychiatry Department of Texas A&M Health Science Center. The contracting requirements include providing lodging for HPTs who will be located over 90 miles from the Central Texas Veterans HealthCare System (CTXVHS) in Temple, Texas. The lodging facilities must be within a ten-mile radius of CTXVHS. The RFP details multiple contract periods, including a base period from October 1, 2024, to September 30, 2025, and three optional extensions through September 30, 2029. The principal industry classification code is 721110, indicating hotels and motels, with a product/service code of V231, related to transportation and lodging. The purpose of this document is to solicit bids from potential contractors to ensure that HPTs have adequate accommodation during their training, thereby supporting their professional development while adhering to federal guidelines. The comprehensiveness of the RFP reflects a strategic initiative to provide necessary logistical support for health professions education and training.
    Attachment B SCOPE OF WORK.pdf
    The Central Texas Veterans Health Care System (CTXVHCS) is seeking a contractor to provide extended-stay hotel accommodations for Health Professions Trainees (HPTs) from the Psychiatry Department of Texas A&M Health Science Center, given their significant commuting distance from the medical center in Temple, Texas. The contract, adhering to VHA Directive 1400.09, allows housing provision for trainees who need temporary relocation due to short training assignments (up to six months). Requirements include lodgings within ten miles of CTXVHS, single or double rooms with kitchenettes, standard hotel services, and compliance with safety and accessibility standards. Extended hotel stays must offer amenities such as complimentary breakfast and laundry services. The Program Manager oversees room reservations, ensuring safety inspections are conducted, while billing procedures will occur monthly post-occupancy. The contractor must also provide a primary point of contact for contract administration and ensure adherence to local hotel ordinances and safety regulations. Overall, the project supports the educational needs of HPTs by facilitating convenient housing solutions within the necessary timelines and frameworks.
    Attachment C Clauses and Provisions R.pdf
    The document outlines contractual clauses for a government solicitation, particularly focusing on requirements related to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). It specifies options for extending services and contract terms, emphasizing compliance with federal regulations like FAR clauses and VA-specific regulations. Key stipulations include the necessity for SDVOSBs to maintain control and ownership criteria while adhering to set limitations on subcontracting. Also detailed are the conditions for the electronic submission of payment requests, administrative contracting officer designations, and evaluation processes for submitted offers. The document stresses the importance of accurate certification of SDVOSB status and compliance with applicable regulations to ensure eligible contracts for certified businesses. Overall, the solicitation emphasizes transparency, compliance, and support for veteran-owned enterprises in the contracting process.
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    V231--CTX Psychiatry Resident Extended Hotel Stay
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    Combined Synopsis/Solicitation
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