FCI Big Spring - HVAC Package Units
ID: 15B50325PR000159Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFPC BIG SPRINGBIG SPRING, TX, 79720, USA

NAICS

Heating Equipment (except Warm Air Furnaces) Manufacturing (333414)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Original Source

https://sam.gov/opp/94c802ac9a504d13a8ce771f0f7aec3c/view
Timeline
    Description

    The Department of Justice, through the Federal Bureau of Prisons, is seeking proposals for the procurement of three 12.5-ton HVAC Package Units for the Federal Correctional Institution (FCI) Big Spring, Texas. The units must meet specific technical specifications, including two-stage cooling, gas heating capability, and the use of refrigerant R-410A, and will replace existing Trane Model #YCD150D4L0BB units. This procurement is crucial for maintaining adequate environmental controls within the institution, ensuring a safe and reliable facility infrastructure. Interested vendors must submit their proposals by June 13, 2025, and can contact S. Hill at s3hill@bop.gov or L. Windham at lwindham@bop.gov for further information.

    Point(s) of Contact
    S. Hill
    s3hill@bop.gov
    L. Windham
    lwindham@bop.gov
    Files
    Title
    Posted
    HVAC PACKING Q-A-3.pdf
    The document addresses specific requirements related to the procurement of equipment for a government contract. It clarifies that system economizers, thermostats, and float switch shut-off devices are not needed. Although manufacturing in America is preferred, units made with less than 65% American-sourced components may still be considered if they adhere to specified characteristics and standards outlined in the RFQ. Furthermore, the document states that no preference will be given to certified 8(a) or Service-Disabled Veteran-Owned Businesses (SDVOB) suppliers. This information is critical for bidders to understand the expectations and qualifications necessary for submitting proposals in compliance with federal procurement standards.
    HVAC PACKING Q-A.pdf
    The FCI Big Spring has issued a procurement request for downdraft HVAC package units, specifically for equipment purchase and delivery, with no installation included in the scope of work. Delivery will be facilitated by a forklift on-site, with no access restrictions for drivers during unloading. Payment will be processed electronically, and interested vendors must be registered in the System for Award Management (SAM). Although HUBZone-certified small businesses will receive consideration in the award process, the evaluation will prioritize factors like price and past performance. Additionally, the document clarifies that the contracting entity will not be responsible for the disposal of old units during replacements, nor will the contractor be allowed to disconnect multiple units simultaneously. This procurement aligns with federal guidelines to support socio-economic considerations while emphasizing the need for compliance with set contracting practices.
    HVAC Packing Units.pdf
    This document details a solicitation and contract for the acquisition of three HVAC package units by the Federal Bureau of Prisons, specified under solicitation number 15B50325Q00000004. Issued on May 22, 2025, proposals are due by June 13, 2025, with a clear emphasis on procurement set aside for small businesses, including those that are service-disabled veteran-owned and women-owned. The contract outlines the requirement for delivery to the FCI Big Spring facility and the specification details for the HVAC units, alongside terms and conditions derived from the Federal Acquisition Regulation and relevant Department of Justice directives. This includes compliance measures for privacy and security requirements for contractor personnel, underscoring the need for safeguarding sensitive information and adherence to rigorous background checks, including Public Trust investigations. This solicitation exemplifies standard practices in federal contracting aimed at ensuring quality in procurement processes while maintaining national security and federal compliance standards.
    HVAC UPDATED QA.pdf
    The document addresses updates on the HVAC package units RFP, specifically regarding questions and answers related to installation specifications. It confirms the acceptability of Refrigerant R454B for new units, replacing the now-unavailable R-410A. Furthermore, it provides guidance on selecting the correct curb adapter size for the replacement of the existing YCD150D unit. The measurements indicate that the new curb should accommodate an overlay size of 103" 3/8 to ensure compatibility with the existing OEM curb. This exchange is critical for contractors and stakeholders involved in the HVAC project as it clarifies technical requirements and ensures the proper fit for the new installation. The communication underscores the importance of adhering to updated standards in HVAC specifications within the framework of government contracting procedures.
    Statement of Work.pdf
    The Federal Bureau of Prisons (FBOP) has issued a Statement of Work for the procurement of three 12.5-ton HVAC Package Units for the Federal Correctional Institution (FCI) Big Spring, Texas. The HVAC units are intended to replace existing Trane Model #YCD150D4L0BB units and must meet specific technical specifications, including two-stage cooling, gas heat capability, and the use of refrigerant R-410A. Additionally, the package should include curb adapters, and full product details must be submitted for approval before finalizing the contract. Equipment deliveries are scheduled to be accepted on weekdays between 8:00 AM and 2:30 PM, excluding federal holidays. This procurement aligns with efforts to maintain adequate facility infrastructure, ensuring safe and reliable environmental controls within the institution. The document reflects standard procedures for government Request for Proposals (RFPs), focusing on transparency and compliance to achieve necessary institutional upgrades.
    Submittal_KCC-131147.1745862691001.pdf
    The document outlines specifications for the installation of an OEM curb adapter, model KCC-131147, intended to replace an existing unit, YCD150D, with new unit YSK150. It provides dimensions and installation requirements, emphasizing the need for contractors to verify existing curb dimensions against provided drawings. The contractor is responsible for ensuring the installation site’s structural integrity and must consider external static pressure when calculating unit requirements. Any modifications to the standard adapter design incur extra charges and extended lead times. Key features include insulated adapters, rust-inhibitor-coated welds, and included duct transitions. The document clarifies that KCC holds the right to make design modifications without prior notification and that it is not liable for any field clearance issues. This information is pertinent to contractors involved in federal and state projects that require compliance with specified installation standards.
    Submittal_YSK150A4S0L0000.1745862663000.pdf
    The document provides a detailed overview of the YSK150A4S0L packaged rooftop unit, primarily intended for application in heating, ventilation, and air conditioning (HVAC) systems. It describes the unit's specifications, including size (12.5 tons), external dimensions, efficiency ratings, and cooling and heating capacities. The unit utilizes refrigerant R-454B and features dual compressors, offering robust performance in varying climates with a cooling range certified by AHRI standards. Key features include a high-efficiency indoor fan system, dual fuel capability for gas heating, and advanced controls via the Symbio 700 system. Structural attributes such as durable galvanized steel casing and microchannel coils enhance reliability and ease of maintenance, while noise levels and acoustic performance are reported within acceptable limits according to AHRI standards. The document highlights essential components like insulation, filters, and a safety device for the heating section, ensuring the unit meets safety and operational requirements. The overview indicates that this unit is optimized for performance and energy efficiency, making it suitable for various RFPs, especially in government and commercial contexts. Overall, it serves as a comprehensive specification guide aimed at assisting in procurement and compliance with federal and state regulations.
    Lifecycle
    Title
    Type
    FCI Big Spring - HVAC Package Units
    Currently viewing
    Combined Synopsis/Solicitation
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