General Analytical Lab Services
ID: RFP-359623-GMGType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Testing Laboratories and Services (541380)

PSC

SPECIAL STUDIES/ANALYSIS- SCIENTIFIC DATA (B529)

Original Source

https://sam.gov/opp/447afa5028c4429e8298d834188c5271/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for General Analytical Lab Services to conduct comprehensive chemical analyses. The selected vendor will be responsible for testing a variety of substances, including Volatile Organic Compounds (VOCs), Semi-Volatile Organic Compounds (SVOCs), pesticides, polychlorinated biphenyls (PCBs), and various metals, adhering to established EPA methods and quality assurance protocols. These services are critical for ensuring compliance with environmental standards and supporting Fermilab's scientific research initiatives. Proposals are due by September 13, 2024, with a contract expected to commence on September 1, 2024, and potential extensions based on funding availability. Interested vendors should contact Grace Gomez at ggomez@fnal.gov for further details.

    Point(s) of Contact
    Grace Gomez
    ggomez@fnal.gov
    Files
    Title
    Posted
    1. RFP 359623-GMG.pdf
    Fermi Research Alliance, L.L.C. (FRA) has issued a Request for Proposal (RFP) for General Analytical Lab Services needed for chemical analysis at the Fermi National Accelerator Laboratory. The RFP, dated August 20, 2024, seeks proposals for fixed-price services that include the analysis of Volatile Organic Compounds, Semi-Volatile Organic Compounds, pesticides, PCBs, and various metals, among other substances. The contract will include a one-year base period starting from September 1, 2024, with two optional two-year extensions based on available funding. Proposals are due by September 13, 2024, at 4 p.m. CST, and vendors must demonstrate technical acceptance at the lowest price. FRA intends to award the contract without discussions and will evaluate proposals focusing on price and adherence to specifications. All necessary forms and clarifications must be submitted by September 3, 2024, directly to Procurement Specialist Grace Gomez. This RFP aims to ensure compliance with environmental standards while providing critical analytical services under a prime contract with the U.S. Department of Energy, reflecting the government's commitment to regulatory adherence and quality service procurement.
    2. SOW - Analytical Lab.pdf
    Fermilab is requesting proposals from analytical laboratories to provide comprehensive chemical analysis services, including testing for Volatile Organic Compounds (VOCs), Semi-Volatile Organic Compounds (SVOCs), pesticides, polychlorinated biphenyls (PCBs), and various metals, among others. The selected vendor must adhere to established EPA methods, particularly method 200.8R5.4 for lead analysis, and provide electronic data files for integration into Fermilab’s systems. Quality assurance data and immediate reporting of analytical issues are critical. The vendor should be located within 20 minutes of Fermilab and must ensure a 24-hour turnaround for results when permitted by EPA guidelines. Furthermore, the vendor is required to supply appropriate sampling containers, maintain NELAC accreditation, and deliver quotes for multiple analyses across different water types and soil/sediment samples, including rush analysis fees. This RFP outlines the essential qualifications and logistical requirements aimed at enhancing Fermilab's regulatory compliance and scientific research capabilities.
    3. Attachment A - 08152024.pdf
    The document outlines Request for Proposals (RFP-359623-GMG) for analytical lab sample analysis, specifying pricing structures for a range of analytical services over a three-year period. The base year is set from September 2024 to August 2025, followed by two option years through August 2027 and August 2029. The RFP details various analyses required, including testing for total metals, volatile organic compounds (VOCs), semi-volatile organic compounds (SVOCs), pesticides, herbicides, petroleum-related compounds, and others, alongside specific procedures such as the EPA Method 200.8R5.4 for lead analysis. Additionally, it notes the need for rush turnaround fees, indicating a requirement for timely results. The document's dates are preliminary and will be finalized upon the award of the contract. Collectively, this RFP aims to acquire comprehensive analytical services to assess environmental samples, ensuring compliance with federal and state standards, thereby supporting environmental protection initiatives.
    4. FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The Fermi Research Alliance, LLC outlines the general terms and conditions for Subcontracts concerning commercial products and services, as governed by the Federal Acquisition Regulation (FAR) and the Department of Energy Acquisition Regulation (DEAR). The primary aim is to establish clear expectations and responsibilities for subcontractors working under the Prime Contract with the Department of Energy. Key provisions include the definition of terms, the scope of work, payment terms, acceptance criteria, performance standards, rights to modify orders, liability and indemnification clauses, and regulations regarding safety and compliance. The subcontractor is recognized as an independent entity, with specific limitations on assignment and obligations for maintaining licenses. The document further delineates processes for addressing disputes and any changes to service delivery, while underscoring the subcontractor's responsibility for meeting all applicable laws and safety regulations. A critical emphasis is placed on maintaining high ethical standards, ensuring compliance with environmental policies, and protecting sensitive information throughout subcontract execution. These terms serve to facilitate effective governance and quality assurance, ensuring alignment with federal standards during the operation and management of the Fermi National Accelerator Laboratory.
    5. SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form, administered by the Fermi Research Alliance, LLC (FRA), serves to ensure compliance with federal procurement regulations for subcontractors engaging with U.S. Government contracts. The document requests detailed information regarding the offeror's ownership, business structure, size classifications, executive compensation, accounting systems, and compliance with federal laws including export/import regulations and affirmative action requirements. Offerors must certify their status, report ownership structure, and denote whether their business is a small or disadvantaged entity. Additionally, the form mandates that subcontractors disclose information about their compliance with E-Verify and limits on subcontracting. The certifications are valid for 12 months, with responsibilities to notify FRA of any changes within a specified timeframe. This framework aims to uphold integrity in the contracting process and supports analysis of subcontractors' qualifications and compliance within the context of federal grants and RFPs. The document's structured sections facilitate categorized data collection for proper assessment by FRA, illustrating its compliance and regulatory framework essential for government contracting.
    6. PUR-466_Proposal Certifications.pdf
    The Proposal Certifications document (PUR-466) outlines the requirements and certifications for contractors submitting proposals to the Fermi Research Alliance, LLC, particularly concerning government contracts. It stipulates that all proposals with a value of $10,000 or more must complete specific certifications related to export compliance, Buy American provisions, and rights to proposal data. Notably, it imposes additional certifications for proposals exceeding $150,000 and $500,000, addressing independent pricing, lobbying activities, and trafficking in persons compliance plans. The document emphasizes that offerors must provide detailed representations concerning their adherence to the Buy American statute and the status of their proposals regarding compliance with U.S. laws. It lays out processes for requesting waivers for foreign materials, delineates rights in technical data, and includes obligations related to patent rights and disclosures concerning responsible conduct. Overall, the Proposal Certifications serve to ensure that contractors are compliant with federal standards and requirements, promoting responsible business practices and integrity in government procurement processes. The certification mechanism is designed to mitigate risks of malfeasance and ensure transparency in contracting while promoting U.S. businesses.
    Amendment No 1 RFP-359623-GMG.pdf
    The document is an amendment to the solicitation for RFP 359623-GMG, concerning General Analytical Lab Services issued by the Fermi National Accelerator Laboratory. Dated September 6, 2024, this amendment addresses questions from bidders about various project requirements. Key points include the requirement for a courier service, which is deemed critical for timely sample submittals—samples will not be shipped to other facilities. The samples are not expected to exceed EPA's maximum contaminant levels for radioactivity. Additionally, a 20-minute radius from the laboratory is preferred for convenient service, and while a 24-hour turnaround time (TAT) is needed for approximately 15% of the analyses, standard TAT is set at 5-7 business days. Bidders are encouraged to provide surcharge rates for different TAT scenarios, and EPA Method 8015D is required for petroleum-related compound analyses. A formal report for the 24-hour TAT is mandated, underscoring compliance within specified timelines. Overall, the amendment clarifies project expectations and logistical requirements, ensuring participants understand the essential conditions for bidding on this government project. This amendment illustrates the importance of clear communication in federal procurement processes.
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    General Analytical Lab Services
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