RFP 365321-CMR Axial Expansion Bellows
ID: RFP-365321-CMRType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Fabricated Pipe and Pipe Fitting Manufacturing (332996)

PSC

HOSE, PIPE, TUBE, LUBRICATION, AND RAILING FITTINGS (4730)

Original Source

https://sam.gov/opp/3f721bfea7eb4e26b5b44444d2f38d96/view
Timeline
    Description

    The Department of Energy, through Fermilab, is issuing a Request for Proposal (RFP) #365321-CMR for the procurement of axial expansion bellows specifically designed for use in the PIP-II Cryogenic Distribution System. The selected vendor will be responsible for manufacturing bellows that meet stringent specifications, including dimensions, material requirements, and performance capabilities, essential for the operation of cryogenically cooled superconducting cavities in particle accelerators. Proposals must adhere to ASME Code standards and demonstrate relevant manufacturing experience, with submissions due by February 11, 2025, and questions accepted until February 7, 2025. Interested vendors should contact Crystal Momon-Reed at cmomreed@fnal.gov for further details regarding the proposal process.

    Point(s) of Contact
    Crystal Momon-Reed
    cmomreed@fnal.gov
    Files
    Title
    Posted
    ED0039521 A- PIP-II CDS tunnel warm piping Spec for relief vent expansion joints.pdf
    The document outlines specifications for the axial expansion bellows required in the PIP-II Cryogenic Distribution System at Fermilab. The PIP-II project aims to enhance a particle accelerator that utilizes cryogenically cooled superconducting cavities. Key specifications for the bellows include dimensions (8-inch and 10-inch sizes), material requirements (stainless steel), maximum and minimum pressure and temperature limits, flow capabilities, and assembly constraints. The document specifies the need for bi-directional flow for the 8-inch bellows and single direction for the 10-inch bellows, detailing quantity and performance expectations over a 20-year lifespan. Requirements for cleanliness during manufacturing, shipping restraints, and in-service gas purity are also emphasized. Proposal submissions must include cost, delivery schedules, technical drawings, compliance with ASME B31.3, and quality control reports upon delivery. Overall, this document serves as a comprehensive request for proposals, delineating technical and regulatory requirements for suppliers to ensure safety and performance in cryogenic applications related to the particle accelerator, emphasizing the importance of meticulous design and manufacturing standards.
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions for Commercial Products and Services outline the contractual framework for subcontractors engaged in providing services or products. Key provisions include definitions of terms, placement of responsibilities upon the subcontractor as an independent contractor, and guidelines for acceptance and performance standards. Payment terms stipulate that invoices are only payable post-acceptance of products or services. The document elaborates on essential areas such as indemnification, warranty obligations, and responsibility for safeguarding materials. Additional clauses address the inspection of products, terms for modifications, and requirements for compliance with applicable laws. A robust dispute resolution section advocates for amicable resolution through negotiations escalating to mediation or arbitration if necessary. The subcontractor is also required to maintain licenses and permits, ensure employees comply with environmental and safety protocols, and safeguard sensitive information. The incorporation of federally mandated clauses highlights adherence to government regulations, particularly in subcontracting arrangements and environmental responsibility. Overall, these terms establish a clear contract structure vital for regulatory compliance and operational success in federal contracting environments.
    PUR-466_Proposal Certifications - FFDG_1-1-25.pdf
    The Proposal Certifications document (PUR-466) outlines the requirements for offerors submitting proposals for contracts valued at $10,000 and above, focusing on certifications related to export control, compliance with the Buy American Act, and rights to data. Key provisions include the necessity for offerors to certify their compliance with U.S. export regulations and to detail their approach to using domestic construction materials. Specifically, the Buy American clause emphasizes the preference for U.S.-made materials in construction contracts, with exceptions noted for cost and availability analysis. Offerors for contracts exceeding $150,000 must also certify the independence of their pricing determinations and disclose any lobbying activities. For proposals over $500,000, additional certifications concerning trafficking in persons and compliance plans are required. The structure of the document is sequential, categorizing certifications based on contract value thresholds, which reflect increasing scrutiny as proposal values rise. Overall, this document serves to ensure that contractors adhere to legal and ethical standards while promoting U.S. goods and services, thereby aligning with federal procurement objectives.
    RFP 365321-CMR.pdf
    The Fermi National Accelerator Laboratory is issuing a Request for Proposal (RFP) #365321-CMR for the procurement of specific assemblies, particularly axial expansion joints, for use at their facility. Proposals are due by February 11, 2025, with questions needing to be submitted by February 7, 2025. Proposals must include detailed pricing, lead times, and shipping instructions, complying with specifications outlined in FNAL Specification ED0039521-A. The procurement process adheres to best value trade-off criteria, where both cost and non-cost factors are evaluated, with awards given to responsible vendors meeting all proposal requirements. Vendors must demonstrate experience relevant to the manufacturing of axial expansion bellows for cryogenic helium service and adhere to ASME Code and quality standards. The document emphasizes the importance of meeting all technical and timeline criteria as part of the evaluation. Additional certifications and terms and conditions are also part of the proposal process, underscoring standard compliance and delivery terms. The solicitation reflects Fermilab's collaboration with the U.S. Department of Energy, emphasizing the laboratory’s ongoing commitment to scientific advancement while ensuring adherence to regulatory standards and efficient procurement practices.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The document is the Subcontractor Annual Representations & Certifications (SARC) form from Fermi Forward Discovery Group, LLC. It is a compliance requirement for subcontractors involved in U.S. Government contracts, necessitating accurate and timely completion of various sections regarding the organizational status, ownership, business type, and certifications related to small business classifications. The form includes detailed sections for providing business information, ownership structure, social classifications, executive compensation disclosures, accounting system reviews, and compliance with federal regulations. Crucially, subcontractors must report changes in their status or structure within fifteen days and must certify adherence to laws regarding employment and export controls. The form culminates in a certification section where an authorized representative affirms the accuracy of all provided information, indicating awareness of responsibilities under government contracting protocols. Overall, the SARC serves to ensure compliance and transparency among subcontractors in federally funded projects, aligning with various federal mandates and acquisition regulations.
    Lifecycle
    Title
    Type
    RFP 365321-CMR Axial Expansion Bellows
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