J065--Controlled Environment Testing Association (CETA) Certifications Department of Veterans Affairs (VA) Veterans Integrated Service Network (VISN) 4
ID: 36C24426Q0132Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Testing Laboratories and Services (541380)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/678e085fdfd747f78b9ffb6be4476686/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide Controlled Environment Testing Association (CETA) Certifications for its Veterans Integrated Service Network (VISN) 4, which encompasses nine hospitals in Pennsylvania. The procurement aims to secure comprehensive testing, certification, preventive maintenance, repair, and filter replacement services for critical containment and ventilation equipment, ensuring compliance with United States Pharmacopeia (USP) standards for sterile compounding. This initiative is vital for maintaining safe and effective sterile compounding environments in healthcare facilities, thereby safeguarding patient health and adhering to regulatory requirements. Interested parties must be CETA certified, registered in the System for Award Management (SAM), and submit their responses by December 11, 2025, to Contracting Officer Loretta Payne at loretta.payne@va.gov.

    Point(s) of Contact
    Loretta PayneContracting Officer
    loretta.payne@va.gov
    Files
    Title
    Posted
    36C24426Q0132_1.docx
    This Sources Sought Notice from the Department of Veterans Affairs (VA) Veterans Integrated Service Network (VISN) 4 seeks potential sources for Controlled Environment Testing Association (CETA) Certifications. The VA Healthcare System requires comprehensive testing, certification, preventive maintenance, repair, and filter replacement services for various critical containment and ventilation equipment in its nine Pennsylvania hospitals, divided into "East" and "West" solicitations. Services must adhere to USP Chapter <797> and <800> standards, utilizing CETA Certified National Board of Testing (CNBT) certified individuals/companies and specific CETA Application Guides. The contract is a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) with a five-year period of performance. Contractors must be CETA certified and registered, follow VHA Directives, and provide detailed reports. Interested parties must be actively registered in SAM and provide socio-economic status information by December 11, 2025.
    Attachment A_Equipment - East.pdf
    The document, "VISN 4 East Pharmacy CETA Certifications Attachment A," details the locations, types, models, and serial numbers of specialized pharmacy equipment across several VA Medical Centers in VISN 4 East. This includes the Corporal Michael J. Crescenz VA Medical Center, Lebanon VA Medical Center, Coatesville VA Medical Center, Wilkes Barre VA Medical Center, and Wilmington VA Medical Center. The equipment listed comprises various types of Sterile Compounding Environment Certifications (SECs) and Primary Engineering Controls (PECs), such as Ante areas with HEPA filters, IV rooms with Laminar Airflow Workstations (LAFW) and Compounding Aseptic Isolators (CAI), Buffer areas, Pharmacy SCA (Secondary Compounding Area), Infusion SCA, and Biological Safety Cabinets (BSC). The document also provides service hours and contact emails for each medical center. This information is critical for maintaining certified sterile compounding environments, ensuring patient safety, and complying with regulatory standards in federal healthcare facilities.
    Attachment A_Equipment - West.pdf
    The document, "VISN 4 West Pharmacy CETA Certifications Attachment A," details the CETA certifications for various pharmacy and laboratory locations within the VISN 4 West network, including James E. Van Zandt VA Medical Center, Erie VA Medical Center, VA Butler Health Care System, and VA Pittsburgh Healthcare System. It lists specific equipment such as Clean Air Isolators (CAI), Biological Safety Cabinets (BSC), Fume Hoods, and Laminar Airflow Workbenches (LAFW), along with their models and serial numbers. The document also outlines the service hours and contact emails for each facility's USP testing results. It indicates current and future post-construction statuses for some areas, highlighting ongoing infrastructure development and upgrades in these facilities. The primary purpose is to provide a comprehensive record of certified equipment for maintaining sterile and safe environments in medical facilities.
    Similar Opportunities
    R499--Sterile Compounding Compliance QA Program
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 17, is seeking proposals for a Sterile Compounding Compliance Quality Assurance Program, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). This program encompasses a range of services, including monthly garbing competency assessments, media fill tests, hazardous drug manipulation competency evaluations, and cleaning and disinfection competency checks, with a contract period extending from January 1, 2026, to December 31, 2030. The importance of this procurement lies in ensuring compliance and safety in sterile compounding practices, which are critical for patient care in healthcare settings. Interested parties must submit their proposals by December 5, 2025, at 12 PM CST, and can direct inquiries to Contracting Specialist Matt Lee at matthew.lee5@va.gov or by phone at 210-393-9281.
    J041--Ventilation System Verification Testing and Balancing
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide ventilation system verification testing and balancing services for the San Francisco VA Health Care System and Mission Bay facilities. The procurement includes a base year and four option years, with services required to ensure compliance with ventilation standards across over 231 rooms, including critical areas such as operating and isolation rooms, while minimizing disruption to patient services. This contract is particularly important for maintaining air quality and safety in healthcare environments, and it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Interested parties must register in the System for Award Management (SAM) and submit their quotes in accordance with the solicitation requirements by the specified deadlines, with further inquiries directed to Contracting Officer Emily Trinh at Emily.Trinh@va.gov.
    H365--Pharmacy Clean Room Hood Testing & Cert - STC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotes for Pharmacy Clean Room Hood Testing and Certification services at the St. Cloud VA Health Care System in Minnesota. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires compliance with USP <797> and <800> standards for cleanroom testing and certification. The contract will be awarded as a firm fixed-price for a base period from February 1, 2026, to January 31, 2027, with four additional one-year option periods. Interested contractors must submit their quotes by December 18, 2025, and direct any technical questions to Contract Specialist Evan Beachy at evan.beachy@va.gov or 319-688-3629.
    Water Quality Testing Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide water quality testing services for the VA Northern California Health Care System, specifically across locations in Mather, Martinez, Stockton, Mare Island, and Redding. The services required include Legionella testing, critical water testing, utility water testing, HPC testing for chillers and cooling towers, dialysis machine testing, and bacteria analysis, all in accordance with the established Quality Assurance Surveillance Plan (QASP). This procurement is crucial for ensuring the safety and compliance of water systems within VA facilities, with a contract period starting from January 3, 2026, and extending through January 2, 2031, including four option years. Interested parties must submit questions by December 15, 2025, and are encouraged to attend scheduled site visits in early December 2025; for inquiries, contact David J. Alvarez at david.alvarez4@va.gov.
    Z2NB--542-26-105 | Correct FCA Deficiencies Chiller Plant | NCO 4 Construction East (VA-26-00010360)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to correct deficiencies in the chiller plant at the Coatesville VAMC in Pennsylvania. The contractor will be responsible for providing all necessary labor, materials, and equipment to address the deficiencies as outlined in the scope of work, drawings, and specifications. This project is crucial for maintaining the operational efficiency of the facility's heating and cooling systems, with a contract value estimated between $250,000 and $500,000. Interested bidders must ensure they are registered in the System for Award Management (SAM) and comply with all relevant certification and regulatory requirements. The solicitation documents will be available for download on SAM.GOV around December 12, 2025, and inquiries should be directed to Contract Specialist Kevin Rodgers at kevin.rodgers2@va.gov or by phone at 215-823-5800.
    AMBULATORY SURGERY UNIT (ASU) STERILE PROCESSING FACILITY SERVICES (EL Paso VAHCS)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors to provide Sterile Processing Facility Services for the El Paso VA Health Care System (EPVAHCS). The procurement involves the use of contractor facilities, equipment, and supplies for the decontamination and sterilization of reusable medical devices, with the EPVAHCS staff performing the actual processing. This service is critical for maintaining the safety and efficacy of medical instruments used in patient care, ensuring compliance with established standards. The contract has a base period of one year with an option for an additional year, with a funding range between a minimum guarantee of $50.00 and a maximum of $800,000.00. Interested parties must submit their offers by January 6, 2026, and can contact Stephanie Reeves or Shannon Hodgson via email for further information.
    646-20-109 UD Chiller Capacity and Controls Upgrade
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the "UD Chiller Capacity and Controls Upgrade" project at the Pittsburgh VA Medical Center, specifically targeting contractors with existing Multiple Award Task Order Contracts (MATOC) for the Pittsburgh-Butler-Erie VA Medical Centers. The project entails extensive mechanical, electrical, plumbing, and structural upgrades to enhance the chiller capacity, including demolition and construction across multiple buildings, while adhering to strict safety and compliance standards. This initiative is crucial for modernizing the facility's infrastructure to ensure efficient operations and compliance with federal regulations. Proposals are due by December 30, 2025, at 3:00 PM EST, and interested contractors should contact Amy Demarest at Amy.Demarest@va.gov or Jeffrey Pruett at Jeffrey.Pruett@va.gov for further information.
    H166--Fume Hood Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Fume Hood Services for the Central Texas Veterans Health Care System, encompassing facilities in Temple, Waco, and Austin, Texas. The procurement aims to establish a contract for a base year plus four option years, requiring the contractor to furnish all necessary supplies, tools, labor, and travel for the annual or semi-annual adjustments and certifications of fume hoods, ensuring compliance with CAP, CNBT, and NSF/ANSI 49 standards. This service is critical for maintaining safe laboratory environments and ensuring the operational integrity of fume hoods used in healthcare settings. Interested parties, particularly service-disabled veteran-owned, veteran-owned, small, HUBZone, or large businesses under NAICS code 541380, are encouraged to respond to this Sources Sought Notice for market research purposes. For further inquiries, contact Maria Orosco-Hofmann at maria.hofmann@va.gov or (210) 694-6375.
    Emergency Medical Air and Vacuum Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a sole-source contractor for emergency medical air and vacuum maintenance services at the Greater Los Angeles VA Healthcare System. The procurement aims to secure critical maintenance and repair for medical air, medical vacuum, oxygen, and dental vacuum systems, following the expiration of the previous contract with Certified Medical Sales, LLC, which posed a safety risk to patients and the VA's medical licensure. The estimated cost for this bridge contract is $42,765.00, covering the period from April 1, 2023, to June 30, 2023. Interested parties can contact Darryl Handberg at darryl.handberg@va.gov or by phone at 614-257-5200 ext. 54575 for further details.
    S222--Grease Tank Maintenance Services| Corporal Michael J. Crescenz (Philadelphia) VA Medical Center
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Grease Tank Maintenance Services at the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, Pennsylvania. The procurement involves a firm fixed-price contract for preventive maintenance services, including cleaning grease tanks, floor drains, and sewer lines, with a contract period spanning from February 1, 2026, to January 31, 2031, consisting of a one-year base period and four one-year options. These services are critical for maintaining the facility's waste management systems and ensuring compliance with health and safety regulations. Interested vendors must submit their proposals by January 16, 2026, at 10:00 AM ET, and can direct inquiries to Contracting Officer Stephanie McFadden at stephanie.mcfadden@va.gov or by phone at 717-222-0417.