J041--FY25: Operating Rooms Ventilation System Repairs
ID: 36C24824Q1568Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/057ef6ce46ee4cce8d85015d61d3daef/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor to perform essential repairs on the ventilation systems of eight Operating Room (OR) Suites at the VA Caribbean Healthcare System (VACHS) in San Juan, Puerto Rico. The contractor will be responsible for identifying and repairing 20% of existing air leakages in the ductwork, as well as conducting Testing, Adjusting, and Balancing (TAB) services to ensure compliance with HVAC design standards and improve air quality and system efficiency. This initiative is critical for maintaining high environmental control standards in healthcare settings, which is vital for patient safety and operational efficiency. Interested small businesses must submit their quotes electronically by September 26, 2024, with the contract period expected to run from October 7, 2024, to November 6, 2024. For further inquiries, contact Wilfredo Perez at wilfredo.perez3@va.gov or call 939-759-6783.

    Point(s) of Contact
    Wilfredo PerezContracting Officer
    (939) 759-6783
    wilfredo.perez3@va.gov
    Files
    Title
    Posted
    36C24824Q1568_2.docx
    The Department of Veterans Affairs (VA) is seeking a contractor for the FY25 Operating Rooms Ventilation System Repairs at the VA Caribbean Healthcare System (VACHS) in San Juan, Puerto Rico. The contract focuses on identifying and repairing 20% of the existing leakages in the ductworks for eight Operating Room suites and performing Testing, Adjusting, and Balancing (TAB) to ensure compliance with HVAC design standards. This request for quotations (RFQ) is set aside for small businesses, with an evaluation process aiming to select the most advantageous proposal for the government. The contract is anticipated to run from October 7, 2024, to November 6, 2024, with quotes due by September 26, 2024. Interested parties must submit their responses electronically and adhere to specified provisions and certifications, as outlined in the solicitation. Additional attachments include detailed specifications and an SOW for further guidance.
    36C24824Q1568.docx
    The Department of Veterans Affairs (VA), Network Contracting Office 08 (NCO 08), is seeking capable contractors to repair leakage in the ductwork of eight Operating Room (OR) Suites at the VA Caribbean Healthcare System in San Juan, Puerto Rico. This one-time Firm-Fixed Price contract involves identifying and addressing 20% of existing air leakages and conducting Testing, Adjusting, and Balancing (TAB) to ensure compliance with the HVAC design specifications for OR suites. The relevant NAICS Code is 238220, and the Product Service Code is J041. Interested vendors are invited to submit capabilities statements demonstrating their qualifications, including the requirement for technician(s) to have NEBB certification. The deadline for submissions is September 4, 2024, at 3:00 PM Atlantic Standard Time (AST). It’s important to note that this notice is for information and planning purposes only and does not serve as a solicitation. If there is sufficient interest, a formal solicitation will follow. Interested parties must direct inquiries via email to the contracting officer, Wilfredo Perez, rather than by phone.
    Clauses and Provisions.pdf
    The document outlines the terms and conditions for a government contract for commercial products and services, specifically for the VA Caribbean Healthcare System's Operating Rooms Ventilation System Repair Services. It details essential clauses, including inspection rights, payment processes, assignment of payments, change agreements, and conflict resolution mechanisms. Contractors must submit accurate invoices with specific information, including payment details and taxpayer identification. Additionally, the solicitation emphasizes the evaluation process based on technical capability, past performance, and price. It highlights that submissions must include sufficient technical detail, relevant past performance references, and complete pricing sheets. A focus on small business participation is evident as the acquisition is set aside for small businesses of various socio-economic classifications. The proposal management section outlines submission guidelines, outlining deadlines and the necessity for compliant quotes. Complying with various legal and ethical standards, the contractor must understand their responsibilities under FAR regulations, including whistleblower protections and labor standards. This contract exemplifies the government’s commitment to promoting small business participation while ensuring quality and accountability in federal acquisitions.
    Contract Documents Exhibits or Attachments.pdf
    The document outlines wage determinations relevant to a federal contract, emphasizing the contractor's obligation to familiarize themselves with local wage rates. Specifically, it references the Department of Labor's Wage Determination for San Juan, Puerto Rico (WD 2015-5707, Revision No. 24, last revised on July 22, 2024), directing contractors to access detailed wage information through a provided online link. The emphasis is on the necessity for contractors to ascertain and comply with the wages applicable to their specific performance locality, indicating the importance of adhering to labor regulations in federal contracting. This document serves as a critical reminder of the need for compliance with wage requirements, integral to the administration of government contracts.
    Schedule of Prices.pdf
    The federal procurement document is a request for proposals (RFP) related to the repair and maintenance of ventilation systems in the Operating Room (OR) Suites of the VA Caribbean Healthcare System (VACHS). The RFP specifies two key services: the repair of the ventilation system and the Testing, Adjusting, and Balancing (TAB) services necessary to ensure efficient operation. Both services have a contract period scheduled from October 7, 2024, to November 6, 2024. The document identifies plumbing, heating, and air-conditioning contractors as the principal service providers, categorized under the NAICS code 238220 and the product/service code J041, which pertains to maintenance and repair of refrigeration and air conditioning equipment. The document ends with a request for pricing details, underscoring the total cost for both services to be determined. This RFP indicates the VA's initiative to maintain high standards of environmental control in critical healthcare settings, vital for patient safety and operational efficiency.
    Statement of Work.pdf
    The Veterans Affairs Caribbean Healthcare System (VACHS) requires a contractor to identify and repair 20% of the air leakages in the ductwork of eight Operating Room (OR) Suites. The project includes tasks such as a pre-assessment survey, leakage detection using advanced diagnostic tools, and development of a detailed repair plan. The contractor will be responsible for procuring materials, coordinating system shutdowns, and executing repairs. Post-repair activities include air and water system re-balancing, comprehensive inspections, and reporting on the work completed. Services must be completed within 30 days of contract award, primarily conducted on weekends, while ensuring compliance with all health, safety, and infection control standards. The overarching aim is to enhance air quality, efficiency, and safety within the OR suites, aligning with the latest VA guidelines. The contract additionally emphasizes proper communication and coordination to minimize disruptions to hospital operations. Overall, this initiative reflects the VA’s commitment to improving facility operations for better patient care.
    Lifecycle
    Title
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    J041--FY25: Operating Rooms Ventilation System Repairs
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    Combined Synopsis/Solicitation
    J041--Operating Rooms Ventilation System Repairs
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