Postage Meter Lease and Stamps
ID: W912L9-25-Q-9003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M7 USPFO ACTIVITY IN ARNGINDIANAPOLIS, IN, 46241-4839, USA

NAICS

Commercial and Service Industry Machinery Manufacturing (333310)

PSC

MISCELLANEOUS OFFICE MACHINES (7490)

Original Source

https://sam.gov/opp/f5d5e4e4e1754c359aa72b512a03c6f2/view
Timeline
    Description

    The Department of Defense, specifically the Indiana Army National Guard, is seeking proposals for a postage meter lease and associated postage services under the solicitation number W912L9-25-Q-9003. The procurement aims to enhance operational efficiency by providing a web-based postage solution for 100 users across 60 locations, ensuring compliance with USPS standards and facilitating effective management of postage expenditures. The contract, which spans from April 1, 2025, to March 31, 2026, emphasizes the need for a reliable system that supports electronic certified mail and integrates with modern internet browsers. Interested vendors must submit their quotes by 4 PM local (eastern) time on March 24, 2025, via email to Brian Williams at brian.williams132.civ@army.mil, with evaluations based on technical capability, past performance, and price.

    Point(s) of Contact
    Brian Williams
    317247330074424
    brian.williams132civ@army.mil
    Files
    Title
    Posted
    Evaluation Document.docx
    The government solicitation outlines the criteria for awarding a contract based on the submission by offerors. Evaluation will consider three main factors: technical capability, past performance, and price. Technical capability must be demonstrated through a concise statement that clearly explains how the offeror plans to meet the government's needs without simply paraphrasing the requirements. Past performance refers to the offeror's history of delivering similar services effectively and on time. Price evaluation will assess the realism and reasonableness of the quoted amounts. The evaluation process emphasizes a best-value determination, allowing for trade-offs between price and non-price factors to select the most beneficial offer. Generally, the government intends to award without discussions but reserves the right to conduct them if necessary, and can reject any offers in the best interest of the government. This solicitation reflects the structured approach used in federal RFPs to ensure the most advantageous outcomes for government contracts.
    Purchase Description-Postage.docx
    The Indiana National Guard (INNG) is seeking proposals for an online postage solution to enhance operational efficiency for shipping packages and mailing envelopes. The selected vendor will provide web-based software for 100 users across 60 locations, facilitating postage purchase while ensuring compliance with USPS standards. Key features include the ability to display the lowest postage rates, track expenditures down to the penny, and manage administrative controls over postage limits. The solution must support electronic certified mail, comply with Intelligent Mail Barcodes, and integrate with the latest internet browsers. Equipment requirements include compatible scales and expendable supplies for shipping. Support and training will be provided to users to ensure effective deployment. Each site will have specified administrative access, with requirements outlined for resource management. The contract will span from April 1, 2025, to March 31, 2026, highlighting the INNG's requirement for a reliable and flexible postage system that meets both day-to-day operations and large-scale projects efficiently. This proposal emphasizes the need for compliance, oversight, and user capability in managing postage expenditures across multiple sites.
    Lifecycle
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    Postage Meter Lease and Stamps
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    Combined Synopsis/Solicitation
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