Repair Fire Monitoring Solicitation
ID: W50S98-25-B-A005Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N1 USPFO ACTIVITY TNANG 134MCGHEE TYSON ANG BASE, TN, 37777-6227, USA

NAICS

Commercial and Institutional Building Construction (236220)

PSC

CONSTRUCTION OF OTHER INDUSTRIAL BUILDINGS (Y1EZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is soliciting bids for the "Repair Fire Monitoring" project at the 134th Air Refueling Wing, McGhee Tyson ANG Base in Tennessee. The project aims to replace existing fire alarm systems with new Monaco alarm systems, ensuring compliance with relevant safety standards and enhancing fire safety across multiple buildings. This procurement is a total small business set-aside, with an estimated contract value between $1 million and $5 million, and bids are due by July 31, 2025, at 2:00 PM EST. Interested contractors should direct inquiries to Lisa Fingland at Lisa.Fingland@us.af.mil or call 865-336-3342 for further details.

    Point(s) of Contact
    Files
    Title
    Posted
    The document, consisting only of the text "ust 2025", appears to be an incomplete fragment. Without further context, it is impossible to definitively determine its main topic or purpose within the framework of government RFPs, federal grants, or state/local RFPs. However, the presence of a month and year ("August 2025" or "Just 2025") strongly suggests a potential deadline, a project start date, or a reporting period. In the context of government files, this could relate to a solicitation closing date, a grant application deadline, a project completion target, or a fiscal year reference. The brevity of the provided text prevents a comprehensive summary, as no key ideas or supporting details are present beyond this temporal indicator.
    The document, likely a set of questions from a contractor to a government agency regarding a Request for Proposal (RFP), addresses numerous ambiguities and requests clarifications concerning a fire alarm system replacement and upgrade project. Key issues raised include the period of performance, the scope of work for specific buildings not detailed in drawings, the need for as-built drawings for existing infrastructure, and clarification on design responsibility. Contractors are seeking extensions to the bid due date due to the project's complexity and material lead times. They also inquire about the requirement for mass notification systems in various buildings, the integration of new systems with existing ones, and the availability of current fire alarm inspection reports. The document highlights the need for clear communication, detailed plans, and sufficient time for contractors to provide accurate and competitive bids, with an acknowledgement that the bid date will be extended.
    The document appears to be a contact list or directory, likely related to a government Request for Proposal (RFP), federal grant, or state/local RFP, given its context. It contains names, contact information such as email addresses and phone numbers, and associated organizations or departments. The file includes details for individuals from various entities, including "134 MSC," "434 CE," and other unnamed organizations, along with numerical sequences that might represent codes or identifiers. The mix of English and what appears to be Japanese text suggests an international or diverse scope. The primary purpose of this file is to provide contact details for communication and coordination, possibly for a large-scale project or procurement process, as indicated by the initial "site vlsit :W50598‐ 25‐ B‐A005‐ 9」uiy 202" reference.
    The document comprises a series of questions from contractors regarding a government Request for Proposals (RFP) concerning fire alarm system installations across multiple buildings. Key concerns include the clarity on project scope, compliance of existing infrastructure, timelines for installation, and the need for detailed as-built drawings for accurate bids. Contractors are negotiating for extended performance periods beyond the specified 365 days due to anticipated material lead times and complexities involved in coordinating existing systems. There are requests for clarification on specific building requirements, existing conditions, and integration of various systems, highlighting the importance of precise project specifications. The government has acknowledged the need for bid date extensions pending responses to the inquiries raised. This initiative underscores the government's commitment to upgrading fire safety systems while ensuring contractor alignment with compliance regulations and operational readiness.
    The document presents a list of contact information for personnel involved in various government contracting projects. Specific focus is given to individuals within different military or government departments, such as MSC and CE, detailing their names, email addresses, and phone numbers. Notably, the entries seem to include information that is partially corrupted or indecipherable, indicating potential data integrity issues. The purpose of this document appears to be a directory or resource for stakeholders submitting federal Requests for Proposals (RFPs), grants, and related inquiries. By having clear contact details, it facilitates communication between contractors and government entities. Overall, the file underscores the necessity of accurate and accessible communication pathways in government procurement processes, particularly in facilitating the efficient submission and management of RFPs and grants at federal, state, and local levels.
    This Statement of Work (SOW) outlines the requirements for contractors to repair and upgrade fire monitoring systems at McGhee Tyson Air National Guard Base. The project, designated PSXE172005, spans 365 days and necessitates the contractor to provide all personnel, equipment, tools, and materials, with the Government furnishing necessary workspace and utilities. Key responsibilities include replacing existing fire alarm devices with new Monaco alarm systems, installing antennas, speakers, strobes, and mass notification systems in various facilities. The contractor must adhere to a strict schedule, submit required documentation, and coordinate extensively with the Tennessee Air National Guard Civil Engineering. Compliance with all installation regulations, security protocols, and quality control procedures is mandatory, including background checks, antiterrorism training, and safeguarding Government property. The SOW emphasizes the contractor's role in maintaining base infrastructure vital for mission requirements, given the lack of internal resources for such large-scale repairs.
    The Statement of Work (SOW) for the PSXE172005 project outlines the responsibilities of a contractor to repair and upgrade fire monitoring systems at McGhee Tyson Air National Guard Base. The contractor is tasked with providing all necessary resources for efficient project completion over a 365-day period, emphasizing the importance of continuous workforce presence on-site, excluding telework. Compliance with security and access procedures is mandated, including background checks for personnel. Specific project tasks include replacing existing fire alarm systems with a new Monaco alarm system and ensuring adherence to quality control and assurance measures, which will be monitored by the Government. All contractor performance must align with the provided technical specifications, and regular progress reports must be submitted. The document also stipulates that all materials developed during the project are government property and various governmental policies related to security, safety, and environmental regulations must be observed throughout the contract duration. This SOW exemplifies the structured approach to federal contracting, ensuring that projects meet defined operational standards and compliance requirements.
    This government file, part of federal RFP documentation, addresses numerous questions and concerns from potential contractors regarding a fire alarm system replacement project. Key issues include missing or inaccurate drawings for several buildings (207, 405, 418, 90103, 90100, 408), the need for comprehensive as-built drawings for existing systems (HVAC, fire sprinkler, electrical, mechanical), and clarification on the scope of work for design-build responsibilities versus typical design-bid-build processes. Contractors also request extensions to the bid date and period of performance (PoP), citing the project's complexity and the need for extensive pre-installation planning and approvals. The government has agreed to extend the PoP to 730 days and the bid date to August 6th, while confirming some building exclusions and clarifying certain design responsibilities. The project involves upgrading fire alarm systems to radio transmission and integrating them with mass notification systems where required, with specific concerns raised about existing conduit reuse, coordinated downtime, and compliance with UFC guidelines and NFPA codes. The government will provide some as-builts and inspection reports to the awardee on a building-by-building basis.
    This document discusses an RFP related to the replacement and upgrade of fire alarm systems across multiple buildings. It highlights numerous requests for clarification from contractors regarding site-specific as-built drawings, design responsibilities, timelines for project completion, and the adequacy of the proposed 365-day performance period. Contractors expressed concerns about insufficient time for comprehensive inspections and requested extensions for bid submissions due to these complexities. Key points include the need for clear delineation of design responsibilities, confirmation of compliance with existing fire codes, and whether existing systems should remain operational during new installations. The document also addresses the necessity of providing accurate drawings and inspection reports for better proposal accuracy, as well as questions about individual building specifications and requirements for mass notification systems. Overall, the emphasis is on ensuring safe, effective, and code-compliant fire alarm system upgrades while addressing logistical challenges inherent in the project. This reflects the government’s intent to manage fire safety improvements efficiently through a structured bidding process.
    The TN Air National Guard is set to issue an Invitation for Bids (IFB) for a fixed-price contract aimed at replacing existing fire alarm systems with Monaco alarm systems across various facilities. This project is designated 100% for small businesses, with a NAICS code of 236220, corresponding to Commercial and Institutional Building Construction, and a small business size standard of $45 million. The construction budget is estimated to be between $1 million and $5 million, with a project duration of 365 days post notice to proceed. The tentative solicitation issuance date is around July 3, 2025, followed by a pre-bid conference on July 9, 2025, and a planned bid opening on August 12, 2025. Registration in the System for Award Management (SAM) is required for bidders, and the solicitation details will be available at SAM.gov. Specific bidding conditions include limitations on subcontracting as stated in FAR clause 52.219-14. Note that Monaco Fire System equipment is stipulated for compatibility with existing systems, with additional justifications detailed in the solicitation.
    The provided government file, dated May 1, 2025, consists of four identical pages marked "CUI//SP-SSEL." This designation indicates that the document contains Controlled Unclassified Information (CUI) with a specific safeguarding and dissemination control marking for "Specific Sensitive Compartmented Information (SCI) Equivalent Level" (SP-SSEL). The repetition of the date and classification across all pages suggests a short, highly sensitive, and formally controlled document within a larger government context. In the realm of federal RFPs, federal grants, and state/local RFPs, such markings are critical for ensuring proper handling, storage, and access, given the sensitive nature of the information it likely contains. The purpose of this specific file appears to be to establish and reinforce the security and handling requirements for the CUI//SP-SSEL information it encompasses.
    The document dated May 1, 2025, labeled CUI//SP-SSEL, appears to be part of a series of federal and state local RFPs or grants, although specific details are not provided in the text. It likely outlines key initiatives or project opportunities intended for potential applicants. The primary purpose of such documents typically includes soliciting proposals from businesses or organizations that can meet certain criteria to fulfill government needs. The structural format suggests a standard compliance and regulatory framework, indicative of protecting sensitive government information. To fully comprehend the implications and content of the RFP or grant, further details are typically included in the sections preceding or following the excerpt provided, indicating a more comprehensive outline of project specifics, eligibility requirements, and submission guidelines. Overall, this document emphasizes a methodical approach to public procurement aimed at fostering proposals that align with governmental objectives.
    The document, an "Abstract of Offers - Construction," details the bids received for Solicitation Number W50S98-25-B-A005, titled "PSXE172005 Repair Fire Monitoring." Issued on June 18, 2025, and opened on August 6, 2025, the abstract lists three offers. Offeror No. 1, Torah Federal Systems LLC, submitted a bid of $10,818,795.46. Offeror No. 2, P&W Construction Company, bid $6,297,700.00. Offeror No. 3, Wright Contracting, provided a bid of $9,578,000.00. All three offers acknowledged amendments and included a 20% bid bond. The government's estimate for the project was $4,201,420.74, indicating a significant disparity between the government's projection and the received bids. The abstract was certified by Lisa Fingland, MSgt, on August 16, 2023.
    The Pre-Bid Conference for the W50S98-25-B-A005 PSXE172005 Repair Fire Monitoring project, valued at $1,000,000 to $5,000,000, was held on July 9, 2025. This 100% Small Business Set Aside contract for the 134th Air Refueling Wing in Louisville, TN, requires bids by July 31, 2025, at 2:00 PM EST. Key requirements include submitting a signed SF 1442, a valid Bid Bond (SF 24), completing representations and certifications on SAM.gov, and acknowledging all solicitation amendments. Bidders must ensure their bid package aligns with Section 00 10 00 notes. Questions must be submitted via email by July 25, 2025, and access to the installation for bid drop-off requires prior submission of driver's license information by July 29, 2025. Liquidated damages for delays are $590.46 per calendar day, plus a one-time fixed cost of $324.00 per modification. All solicitations, amendments, and Q&As will be posted on SAM.gov, which bidders must regularly check.
    The document outlines a pre-bid conference for the project W50S98-25-B-A005, focused on repairing fire monitoring systems at the 134th Air Refueling Wing in Louisville, Tennessee, with a project budget ranging from $1 million to $5 million. All contracts are designated as a 100% Small Business Set Aside, awarding the contract to the most responsible bidder whose proposal best benefits the government. Key details include a 365-day project performance period following the notice to proceed, bid submission deadline on July 31, 2025, and a requirement for bidders to comply with a set of specific conditions outlined in the bid package, including a signed Standard Form 1442 and a valid Bid Bond. Bidders are advised to monitor the SAM.gov website for updates and to submit questions via email by July 25, 2025. The document emphasizes the importance of adhering strictly to all solicitation requirements to avoid disqualification. The language cautions bidders to be diligent in ensuring compliance with registration and submission protocols, highlighting the necessity for original signatures and the provision of specific identifiers for verification purposes. Overall, the pre-bid conference serves as a crucial platform for informing potential contractors about the requirements and procedures necessary to participate in this government project.
    The document outlines a project to repair and upgrade the fire monitoring system at the Tennessee Air National Guard's 134th Air Refueling Wing at McGhee Tyson Airport in Alcoa, TN. The project, managed by CH2M HILL - HDR JV, involves demolishing existing fire alarm equipment and installing a new Monaco MAAP-X Fire Alarm Mass Notification System (MNS). Key aspects include replacing all addressable devices with Monaco-compatible ones, providing smoke detectors with low-frequency sounder bases and speaker strobes in sleeping rooms, and installing carbon monoxide detection in all sleeping rooms and other occupied spaces on the second floor. The scope also covers integrating a D-21 Incident and Emergency Management System as a central receiving station, reusing existing conduits and conductors where possible, and supervising existing sprinkler and kitchen hood fire suppression systems. The project emphasizes compliance with UFC 3-600-01 and NFPA 72 standards, aiming to modernize and enhance fire safety across numerous buildings at the facility.
    The "Repair/Upgrade Fire Monitoring Systems Basewide" project for the Tennessee Air National Guard at McGhee Tyson ANG Base outlines the comprehensive replacement and upgrade of fire alarm and mass notification systems. The scope includes removing existing systems and installing new MONACO MAAP-+ and MAAP-X systems with integral radio transmitters, providing a MONACO D-21 receiving station in the Fire Department, and establishing a backup receiving station. All work must adhere to NFPA72, UFC 3-600-01, 4-010-01, 4-021-01, and Air Force criteria, with a critical transition from fiber optic to radio communication for fire alarm signals. The project emphasizes phased installation to minimize system downtime, requiring coordination with Base Civil Engineering and the Fire Department. Strict administrative and security requirements are in place, including contractor access regulations, working hours, and security protocols. The project also details rigorous project scheduling, quality control, and safety requirements, mandating the use of specific software like Primavera P6 and detailed progress reporting. Salvaged equipment must be accounted for and stored for future use. The contractor must meet strict personnel qualifications and adhere to a detailed submittal process, including preconstruction documents and ongoing progress reports. The project necessitates comprehensive planning and execution to ensure minimal disruption to base operations while enhancing fire safety infrastructure.
    The document outlines the plans for the repair and installation of a fire monitoring system at the Tennessee Air National Guard's McGhee Tyson Airport facility. The project involves significant renovations, including the demolition of existing fire alarm equipment and the installation of a new Monaco MAAP-X fire alarm and mass notification system in compliance with applicable codes and standards like NFPA 72. Key tasks include replacing addressable fire alarm devices with UL-listed alternatives, ensuring adequate smoke and carbon monoxide detection, and supervising existing suppression systems. The scope also emphasizes reusing existing conduits and power supplies to minimize disruptions during construction. The project's successful execution involves close coordination with various stakeholders, including environmental management and civil engineering teams, ensuring that safety standards and regulatory compliance are maintained throughout the process. The document serves as a guideline for contractors and project managers involved in federal and local requests for proposals and funding, underlining the commitment to enhance safety measures within government facilities.
    The document outlines the specifications for the Repair/Upgrade of Fire Monitoring Systems at the McGhee Tyson Air National Guard Base, aimed at enhancing safety and compliance with regulations. It details the project's general requirements, schedule procedures, and specific tasks, including the removal and replacement of existing fire alarm systems with advanced MONACO fire alarm systems, appropriate for various facility types. The project emphasizes the integration of mass notification features where necessary, prioritizing minimal disruption to facility occupancy during installation. Key elements include effective coordination with base authorities for scheduling, safety regulations, and strict adherence to NFPA and UFC standards. The contractor is required to submit preconstruction plans, progress schedules, and documentation for governmental approvals, ensuring compliance with federal and state guidelines. The structured approach, defined phases, and clear communication channels are critical for successful project execution, emphasizing the importance of safety, efficiency, and regulatory adherence throughout the process.
    This government solicitation (W50S98-25-B-A005) is an Invitation for Bids (IFB) for the "Repair Fire Monitoring" project (PSXE172005) at the 134th Air Refueling Wing, McGhee Tyson ANG Base, TN. The project involves replacing existing fire alarm devices with a new Monaco alarm system. This acquisition is a 100% small business set-aside with a NAICS code of 236220 and a size standard of $45,000,000.00. The construction magnitude is between $1,000,000.00 and $5,000,000.00. A pre-bid conference and site visit are scheduled for July 9, 2025, at 09:00 AM local time in Louisville, TN, and attendance is strongly encouraged with prior registration required. Bids are due by July 31, 2025, at 02:00 PM local time. Award will be a Firm Fixed Price contract based solely on price and price-related factors, with no discussions. A bid guarantee of 20% of the bid price or $3,000,000.00, whichever is less, is required. Performance is expected to begin within 30 calendar days of receiving notice to proceed and must be completed within 365 calendar days. Liquidated damages of $590.46 per day plus a one-time fee of $324.00 will apply for delays. All bids, amendments, and related information will be posted on SAM.gov. Funds are not currently available but are anticipated prior to award.
    This government solicitation amendment for the McGhee Tyson ANG Base outlines key changes and provides extensive Q&A regarding a fire alarm system replacement project. The bid due date is extended to August 6, 2025, and the period of performance (PoP) is extended to 730 days. The project involves replacing existing fire alarm systems with new Monaco alarm systems, including demolition and installation of various components, ensuring code compliance per UFC 3-600-01. A pre-bid conference and site visit were held on July 9, 2025, requiring advance registration. Contractors are responsible for providing a Qualified Fire Protection Engineer (QFPE) for design and submittals. The document clarifies building scope, the use of existing infrastructure, and the necessity of adhering to updated wage determinations (TN20250177 Mod 5 dated July 25, 2025). It also addresses various technical questions about system design, as-built drawings, and responsibilities for system tie-ins, emphasizing that the contractor is responsible for a code-compliant, operable system, including interconnections.
    This document is an amendment to a solicitation/modification of a contract, specifically referencing amendment number W50S9825BA0050002 with an effective date of July 31, 2025. The amendment incorporates 16 attachments, primarily
    The solicitation document outlines a request for bids for a construction contract titled "Repair Fire Monitoring System" at McGhee Tyson ANG Base, TN. The project requires the replacement of existing fire alarm devices with a new Monaco alarm system, including various components such as antennas and notification systems. This contract is exclusively for small businesses, with a budget in the range of $1 million to $5 million. Interested bidders must complete the standard form and submit their bids by July 31, 2025, following detailed requirements concerning performance and payment bonds. A pre-bid conference is scheduled for July 9, 2025, to brief potential contractors on bid requirements and site conditions. Bids must not be submitted electronically, and timely registration for base access is essential. The award will be granted to the most responsible bidder based solely on price and related factors. Additionally, the government will not award the contract until funds are appropriated but anticipates availability prior to the award timeline. The document emphasizes compliance with various acquisition regulations and facilitates transparency in the bidding process, ensuring that all offerors are well-informed.
    The document details an amendment to a solicitation for a fire alarm replacement project at McGhee Tyson ANG Base, Tennessee. The amendment extends the bid due date to August 6, 2025, initiates a pre-bid conference on July 9, 2025, and clarifies the project scope involving the installation of a new Monaco alarm system in multiple facilities. It highlights qualifications for bidders, indicating the contract is 100% set aside for small businesses, mandates compliance with the Real ID Act for base access, and outlines necessary contractor obligations related to design and installation. A comprehensive list of enquiries from prospective bidders is included, with responses addressing project-specific details such as as-built drawing availability, coordination of system cutover, and construction wage rates in accordance with the Davis-Bacon Act. The document emphasizes the need for contractors to submit their bid inquiries following specified formats. Overall, it articulates clear expectations regarding the proposal submission process, contractor guidelines, and regulatory compliance, reflecting the federal procurement structure in supporting small business participation.
    This government document pertains to the amendment of a solicitation for a contract concerning repair work on fire monitoring systems. The solicitation's deadline for offers may be extended, and offerors must acknowledge receipt of this amendment through specified methods to avoid rejection. The amendment will incorporate 16 attachments related to pre-fire plans and the Tang Report 2024, crucial for project reference and compliance. Additionally, it modifies contract clauses, particularly regarding contract drawings and specifications, outlining contractor responsibilities for verifying provided drawings and notification requirements for discrepancies. The primary goal of this document is to provide amended details ensuring clarity and compliance for contractors involved in the fire monitoring system repairs, maintaining adherence to established federal procurement processes and procedures.
    The Sources Sought Information Request Form pertains to the project PSXE172005, which focuses on repairing fire monitoring systems. It falls under the NAICS Code 236220, with a small business size standard set at $45 million in average annual receipts over the past three years. Interested firms are instructed to provide detailed company information, including name, address, CAGE code, UEI number, and socio-economic status, which may include classifications such as large business, small business, and various minority-owned or veteran-owned designations. Additionally, firms are required to confirm their bonding capability, ensuring they can secure at least $5 million for individual construction projects. The document emphasizes the importance of complete responses and proper registration in the System for Award Management (SAM). Failure to provide accurate and comprehensive information may affect the government's consideration of set-asides for the project. Overall, the purpose of this notice is to gather information to determine the interest and eligibility of contractors for the fire monitoring system repair project.
    The provided document details a comprehensive fire safety device inspection across numerous buildings, specifically identifying device totals, passed/failed statuses, and a detailed list of deficiencies by building. Out of 2725 devices inspected, 2682 passed, and 43 failed. The deficiencies range from failed load tests and date codes for batteries, excessively dirty or missing smoke detector heads, no answer upon arrival for certain devices, earth ground issues, suppression monitor trouble, and system upgrade requirements due to bad power supplies or communication issues. Specific replacement parts are often recommended for failed devices. The document also includes an exhaustive list of device locations, types, manufacturers, and pass/fail status for individual components within buildings 90, 100, 101, 102, 110, 111, 113, 120, 123, and 124.
    The document provides a detailed inventory and assessment of fire safety devices across various buildings, including a comprehensive summary of device performance and deficiencies. A total of 2,725 devices were recorded, with 2,682 passing and 43 failing inspection. Key findings highlight the need for immediate action on devices predominantly concerning battery failures, system upgrades, non-functional smoke detectors, and various device replacements. Notable deficiencies include aged batteries that failed tests, issues with smoke heads, and necessary upgrades to panels and power supplies. The report prioritizes compliance and safety within a government context, highlighting the integral role of reliable fire protection systems. Efficient management of these deficiencies is critical to meet safety standards and ensure operational readiness within the facilities.
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