ELECTRONICS - CRYOGENIC HARDWARE
ID: 368223-GMGType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/a05c33739bb64caebfb166ee5fab37e8/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of specialized cryogenic hardware assemblies as outlined in Request for Proposal (RFP) #368223-GMG. This procurement aims to acquire critical components, including amplifiers, ferrite components, and infrared filters, which are essential for Fermilab's operations and must meet stringent technical specifications. Interested vendors are required to submit their firm-fixed price proposals, along with necessary certifications and supporting documents, by the deadline of May 2, 2025. For further inquiries, potential offerors can contact Grace Gomez at ggomez@fnal.gov.

    Point(s) of Contact
    Grace Gomez
    ggomez@fnal.gov
    Files
    Title
    Posted
    1. RFP 368223-GMG.pdf
    Fermi National Accelerator Laboratory (Fermilab) issued a Request for Proposal (RFP) #368223-GMG for the procurement of specialized assemblies from suppliers for its operations. The RFP, due by May 2, 2025, outlines the specifications and quantities for crucial components, including amplifiers, ferrite components, and infrared filters, all intended to meet stringent technical requirements. Proposals must include detailed pricing, terms, and conditions, with particular emphasis on F.O.B. delivery to Fermilab’s Receiving Warehouse. Notably, vendors are required to submit supporting documents, such as the SARC and PUR-466 forms, alongside their proposals. Awarding of the contract will follow a best value selection process, prioritizing technically acceptable proposals at the lowest price. All responses are to be directed to Grace Gomez, Procurement Specialist I. This RFP emphasizes Fermilab’s commitment to engaging suppliers that meet their stringent quality standards while adhering to government contract specifications managed by the U.S. Department of Energy. The document reflects the structured process typical of government solicitations, ensuring compliance and competitive bidding for federally funded projects.
    2. FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) outlines comprehensive General Terms and Conditions for subcontracts related to commercial products and services. The document establishes clear definitions, independent contractor status, liability clauses, and stipulates the acceptance criteria for products and services provided under this subcontract. Key provisions include the scope of the subcontract, payment terms, warranty obligations, and standards for performance. Subcontractors are instructed to maintain necessary licenses, accommodate inspection rights, and provide equitable adjustment proposals following any changes to the scope of work. Additionally, the document addresses issues of indemnification and liability, emphasizing that subcontractors must manage the risks until final acceptance of supplies. Provisions concerning compliance with laws, handling disputes, and access to Fermilab facilities are also included. This framework aims to ensure adherence to safety and operational standards, protecting the interests of FFDG and the U.S. Department of Energy while facilitating effective project execution aligned with Federal regulations. The overall tone reflects a professional and contractual commitment to quality, accountability, and regulatory compliance amidst the complexities of government contracts and grants.
    3. SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The document is the Subcontractor Annual Representations & Certifications (SARC) form from Fermi Forward Discovery Group, LLC. It is designed for subcontractors seeking to comply with U.S. Government procurement regulations. The form collects critical information about the offeror, including business structure, ownership status, number of employees, and registrations with SAM.gov. Offerors must certify various compliance aspects, such as their accounting systems, responsibility qualifications, executive compensation, and adherence to export/import laws. Specific sections address whether the offeror is a large or small business and any diversity classifications. Furthermore, the document outlines affirmative action programs and equal employment opportunity certifications that may be necessary. The SARC form emphasizes the importance of promptly notifying FermiForward of any changes to previously submitted information and ensuring confidentiality regarding the organization’s disclosures. The completion of this form is essential for the offeror's eligibility to secure government contracts and comply with applicable laws and regulations.
    4. PUR-466_Proposal Certifications.pdf
    The document outlines the Proposal Certifications required by the Fermi Research Alliance, LLC for federal contracting. It specifies compliance obligations for offerors, including export/import controls, adherence to the Buy American Act, technical data rights, and responsibilities concerning federal transactions. Key certifications are mandated based on proposal value thresholds: proposals over $10,000 must address export compliance, while those over $150,000 must certify independent pricing and disclose lobbying activities. Proposals exceeding $500,000 require certifications related to combating human trafficking and compliance plans. Each section provides specific guidelines on required information and procedures for compliance, ensuring transparency and accountability. The document seeks to standardize the proposal process while ensuring that federal regulations are met, reinforcing a commitment to domestic production and ethical practices in procurement. This structured approach facilitates the government’s evaluation of offers and aims to uphold integrity throughout the bidding process.
    Lifecycle
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    ELECTRONICS - CRYOGENIC HARDWARE
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