Passenger Vehicles at Joint Base Elmendorf-Richardson
ID: FA496025QATF01Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4690 28 CONS PKCELLSWORTH AFB, SD, 57706-4947, USA

NAICS

Passenger Car Rental (532111)

PSC

PASSENGER MOTOR VEHICLES (2310)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/eeb6714ff6b246679331cb6f3fd9e48b/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Air Force, is soliciting proposals for the rental of 39 passenger vehicles at Joint Base Elmendorf-Richardson in Alaska. The procurement aims to secure a single Firm Fixed Price contract for the provision of 13 sedans and 13 minivans, which must meet specific operational and safety standards from May 2 to May 10, 2025. This vehicle rental service is crucial for supporting the operational needs of the 13th Air Task Force, ensuring reliable transportation for government personnel during the specified period. Interested small businesses must submit their quotes by 3:00 PM MDT on April 11, 2025, and can contact Jayna Clements at jayna.clements@us.af.mil or Joseph Clements at joseph.clements.6@us.af.mil for further information.

    Files
    Title
    Posted
    Attach 1 - Passenger Vehicle Lease PWS_26MAR25.pdf
    The 13th Air Task Force's Commercial Vehicle Lease Performance Work Statement (PWS) outlines the requirements for providing rental vehicles to the U.S. Government at Joint Base Elmendorf-Richardson from May 2 to May 10, 2025. The contractor must supply vehicles that meet specific general specifications, such as recent model year, compliance with laws, and necessary safety features. The requirement includes 13 sedans and 13 minivans, all in good running condition and well-maintained. Key delivery specifications necessitate a detailed plan for vehicle provision, and the regulation of vehicle markings and equipment installations by the Government is stipulated. The contractor is responsible for scheduled and unscheduled maintenance, as well as accident damages, with guidelines for repair or replacement of vehicles based on the extent of damage. The Government maintains self-insurance, supplies operational fuel, and covers standard maintenance while the contractor manages service calls and quality assurance through inspections. The document emphasizes compliance with security regulations, the acquisition of requisite base passes for contractor employees, and defines operational communication protocols for effective service provision. Overall, the PWS aims to ensure efficient, compliant vehicle rental services for government personnel during specified operational periods.
    Attach 2 - Quote Sheet.pdf
    This document is a quote sheet for vehicle rentals, specifically tailored for a federal Request for Proposals (RFP) related to the Alcohol, Tobacco, Firearms, and Explosives (ATF) agency for fiscal year 2025. The sheet includes three vehicle options: 4-passenger sedans, 7-passenger vans, and a choice between either vehicle type, requesting bidders to specify their offers. Each vehicle type is required for 9 days, with a quantity of 13 for each option. Pricing details, including unit price and total price for each vehicle type, are crucial elements of the document but remain unspecified in this excerpt. The effective delivery and mobilization of the vehicles are also part of the overall requirements, indicating that timeliness and logistical considerations are key factors in the proposal assessment. Ultimately, this vehicle rental RFP is aimed at ensuring the ATF has reliable transportation resources for its operational needs while seeking competitive bids from potential suppliers.
    Attach 3 - Combo - ATF Passenger Vehicle Lease.pdf
    The document is a Request for Quote (RFQ) issued by the U.S. Air Force for Passenger Vehicle Rental services, structured according to federal acquisition regulations. The RFQ, numbered FA496025QATF01, emphasizes that only small businesses can participate and outlines submission requirements, including a deadline for quotes by 3:00 PM MDT on April 11, 2025. Vendors must provide pricing through a designated Quote Sheet and ensure their System for Award Management (SAM) account is active. Technical proposals must detail vehicle specifications, with a limit of 20 pages. The government intends to evaluate offers based on price and technical capability, aiming to select the most advantageous proposal without further negotiations. Key evaluation factors include pricing fairness, realism, and technical specifications meeting the government’s needs. The document sets clear expectations for questions and responses from vendors, maintaining a focus on compliance and effective acquisition processes in line with the Federal Acquisition Regulation (FAR). This RFQ represents a strategic procurement effort for the Air Force, facilitating the provision of essential vehicle rental services.
    Lifecycle
    Title
    Type
    Passenger Vehicles at Joint Base Elmendorf-Richardson
    Currently viewing
    Combined Synopsis/Solicitation
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