PIP-II Cryoplant Electrical Phase 3
ID: PIPII-367299-STEType: Sources Sought
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

ELECTRICAL CONTROL EQUIPMENT (6110)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Energy, specifically Fermilab, is seeking qualified small businesses for the PIP-II Cryoplant Electrical Phase 3 project, which involves electrical work for the Fermilab facility in Batavia, Illinois. The procurement requires contractors to adhere to comprehensive specifications and safety standards, including the development of a construction quality control plan and effective communication with FermiForward representatives. This project is critical for the systematic and safe execution of electrical installations, ensuring compliance with regulatory standards and environmental protection during operations. Interested parties can contact Sandra Efstathiou at sandraef@fnal.gov or by phone at 630-840-5784 for further details regarding this total small business set-aside opportunity.

    Point(s) of Contact
    Files
    Title
    Posted
    The PIP-II Cryo Plant Electrical Make Ready Phase 3 project details the electrical infrastructure required for the facility, including one-line diagrams, power distribution plans, and cable schedules. It outlines specifications for various electrical components such as transformers, switchgear, and control signals, emphasizing compliance and installation requirements. The project documentation serves as a comprehensive guide for the electrical systems integral to the operation of the cryogenic facility at Fermilab.
    The PIP-II Cryogenic Plant Electrical Make-Ready Phase 3 document outlines the specifications, requirements, and procedures for the electrical work associated with the Fermilab project. It includes comprehensive details on the general requirements, environment, safety and health standards, electrical specifications, and project management procedures. The contractor’s responsibilities encompass labor, materials, equipment, and site safety measures, with strict adherence to regulatory standards. Key sections include safety requirements, construction scheduling, and reporting obligations. The contractor is expected to develop a construction quality control plan and maintain communication with the FermiForward representatives. Procedures for material and equipment transport, as well as site access management, are also detailed to ensure compliance with safety protocols. Moreover, the document specifies site location, including access restrictions and designated areas for operations, emphasizing the necessity for coordination with ongoing Fermilab operations and ensuring environmental protection. The purpose is to lay the groundwork for the systematic and safe execution of electrical installation works while preparing to meet project milestones within designated timelines.
    Lifecycle
    Title
    Type
    Sources Sought
    Similar Opportunities
    Fermilab-Construction Services for IERC CCD Space Humidificaion-372698
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for construction services related to the Integrated Engineering and Research Center (IERC) CCD Space Humidification project. The selected subcontractor will be responsible for providing all necessary supervision, labor, materials, tools, and associated costs to install two humidification units, which are critical for maintaining precise humidity control in the lab environment. This project is particularly important for the manufacturing of sensitive experimental components, ensuring compliance with safety and quality standards throughout the construction process. Interested small businesses must submit their proposals by January 7, 2026, including a technical and business management section, following a mandatory pre-proposal meeting on December 18, 2025. For further inquiries, contact Dasia Guthrie at dguthrie@fnal.gov or call 630-840-2494.
    PIP-II Laserwire Magnets
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of Laserwire Magnets as part of the Proton Improvement Plan II (PIP-II) project. This acquisition involves a built-to-print package that includes the fabrication, quality control, testing, and delivery of the magnets, which are critical for enhancing Fermilab's particle accelerator capabilities. The PIP-II particle accelerator will serve as a key facility for particle physics experiments, ensuring Fermilab's continued leadership in the field. Proposals are due by 2:00 P.M. CST on January 20, 2026, with inquiries directed to Seth Fryar at sfryar@fnal.gov or by phone at 630-840-3665.
    RFP - Construction Services for MI-8 Test Stand HVAC
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (FNAL), is soliciting proposals for construction services related to the MI-8 Test Stand HVAC project in Batavia, Illinois. The project aims to install a new HVAC system to enhance cooling capabilities for future experiments, requiring comprehensive construction services including installation of a rooftop unit, ductwork, and electrical work, along with necessary management and coordination of subcontractors. This opportunity is set aside for small businesses under NAICS code 238220, with a total project duration of 231 calendar days and adherence to specific safety and quality standards mandated by federal regulations. Interested parties must attend a pre-proposal meeting on December 3, 2025, and submit proposals by December 23, 2025, with all inquiries directed to Gina M. Kern at ginakern@fnal.gov.
    Electrical Steel Coils
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of Non-Grain Oriented Electrical Steel (NGOES) Coils, specifically 35,175 pounds, to be used in the fabrication of PIP-II ORBUMP magnet cores. This procurement is critical for the ongoing development of advanced scientific projects at Fermilab, requiring materials that meet stringent specifications for chemical, magnetic, and electrical properties. Proposals must be submitted by January 12, 2026, with the contract period extending through December 1, 2026. Interested vendors should direct inquiries to Sharon Duchaj at sduchaj@fnal.gov or call 630-840-8693 for further details.
    HD Coldboxes Fabrication
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the fabrication of two high-density (HD) coldbox structures, with an option for a third unit, to support the Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment (DUNE-US) project. The procurement involves detailed specifications for stainless steel (SS 304) coldboxes designed to house active detectors for cold testing in cryogenic conditions, with strict adherence to quality control measures and compliance with national standards. Proposals must be submitted by 5 PM Central on December 19, 2025, and should include completed SARC and PUR-466 forms for proposals exceeding $10,000. Interested parties can direct inquiries to Spencer Keske at skeske@fnal.gov.
    Ferrite Fabrications
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of 700 Fast Kicker Magnet Assembly Side Pieces and 320 Fast Kicker Magnet Assembly Top Pieces, specifically made from ferrite materials. This Request for Proposal (RFP 375377swk) aims to secure firm-fixed price proposals for a total of 1,020 units, which will be delivered to Fermilab's Receiving Warehouse 2 in Batavia, Illinois. The components are critical for the operation of scientific apparatus at Fermilab, contributing to ongoing research and development in particle physics. Proposals are due by 5 PM Central on January 5, 2026, and must include necessary certifications and documentation, including the SARC and PUR-466 forms. Interested parties should direct any inquiries to Spencer Keske at skeske@fnal.gov.
    LBNF Liquid Argon LAr Circulation Equipment
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the engineering, manufacturing, and delivery of Liquid Argon (LAr) Circulation Equipment for the Long-Baseline Neutrino Facility (LBNF) project in South Dakota. The procurement involves the design and construction of a vacuum jacketed pump valve box, associated piping, valves, instrumentation, and protective structures for cryogenic equipment, all essential for the efficient transfer of liquid argon within the facility. This project is critical for advancing particle physics research and ensuring the operational integrity of the LAr Circulation System, which plays a vital role in the LBNF/DUNE initiative. Proposals are due by January 5, 2026, with technical questions accepted until December 8, 2025; interested vendors should contact Jeremy Duncan at jeremyd@fnal.gov for further details.
    LBNF/DUNE-US Cryostat Temporary Ventilation
    Energy, Department Of
    The Department of Energy, through Fermilab, is seeking proposals for the LBNF/DUNE-US Cryostat Temporary Ventilation project, which involves the procurement of an air handling unit to support the installation of cryostat components at the Sanford Underground Research Facility in Lead, South Dakota. This temporary ventilation system is crucial for providing conditioned air during the installation of the cryostat membrane, insulation, and detector components, ensuring a safe and efficient working environment. Proposals are due by February 9, 2026, with a mandatory pre-proposal conference scheduled for January 15, 2026, and the contract is expected to be awarded on April 1, 2026, with a performance period extending until June 26, 2026. Interested parties can contact Bridget Fugett at bridget@fnal.gov or Jeremy Duncan at jeremyd@fnal.gov for further information.
    Request for Information: Supply of Liquid Argon to Long-Baseline Neutrino Facility (Lead, South Dakota)
    Energy, Department Of
    The Department of Energy, through Fermilab, is seeking information from vendors regarding the supply of significant quantities of Liquid Argon (LAr) for the Long-Baseline Neutrino Facility (LBNF) project in Lead, South Dakota. The procurement aims to secure approximately 797 million standard cubic feet (scf) of LAr for initial neutrino detectors, with an optional supply of an additional 801 million scf for future detectors, totaling around 1.6 billion scf required between Q1 2029 and Q2 2035. This supply is critical for the LBNF/DUNE project, which plays a vital role in advancing neutrino research. Interested vendors should respond to the Request for Information by January 30, 2026, providing details on supply capability, purity, delivery logistics, and cost estimates to Jeremy R. Duncan at jeremyd@fnal.gov.
    RFQ# 473771-CAB Vacuum Assembly
    Energy, Department Of
    The Department of Energy, through Brookhaven Science Associates, LLC, is soliciting quotes for the RFQ 473771-CAB Vacuum Assembly, which is essential for the Electron-Ion Collider project at Brookhaven National Laboratory. The procurement requires the manufacturing of a vacuum assembly and a sample copper-plated chamber, adhering to specific design and compliance standards outlined in the provided Scope of Work and associated drawings. This equipment is critical for maintaining the operational integrity of the laboratory's advanced research initiatives. Interested vendors must submit their quotes by December 29, 2025, at 5:00 P.M. EST, and direct any inquiries to Cindy Blanchard at cblanchar@bnl.gov or by phone at (631) 344-5770.