D--Notice of Intent to Sole Source for CAMS
ID: DOIAFBO250028Type: Special Notice
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSINDIAN EDUCATION ACQUISITION OFFICEAlbuquerque, NM, 87104, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - PLATFORM AS A SERVICE: DATABASE, MAINFRAME, MIDDLEWARE (DH10)

Original Source

https://sam.gov/opp/e7d9791542bc4f158f232a9e1b40aa3c/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking proposals for the CAMS 2025 Annual Maintenance contract at Haskell Indian Nations University. This procurement aims to renew the contract for the Comprehensive Academic Management System (CAMS), which serves as the university's Student Information System, ensuring ongoing operational support, user assistance, and compliance with federal regulations such as FERPA. The contract will facilitate essential services including system updates and maintenance of a secure environment, with the performance period set from March 4, 2025, to March 3, 2026, at the university's location in Lawrence, Kansas. Interested contractors must submit their proposals by February 28, 2025, and can direct inquiries to Michelle Nahlee-Marshalek at michelle.nahlee@bie.edu.

    Point(s) of Contact
    Nahlee-Marshalek, Michelle
    michelle.nahlee@bie.edu
    Files
    Title
    Posted
    A04_SOW.pdf
    Haskell Indian Nations University intends to renew its contract with Thesis America, Inc. for the annual maintenance of the Comprehensive Academic Management System (CAMS) used as their Student Information System (SIS). This cloud-based platform supports critical university functions such as admissions, academic grading, and student records management. The renewal aims to ensure continued operational support, including user assistance, troubleshooting, software enhancements, and maintenance of a secure environment compliant with federal regulations, including FERPA. The contract will facilitate ongoing collaboration with both Thesis and eMobile Campus, responsible for hosting the necessary infrastructure. Services provided will encompass regular system updates and improvements. A designated Point of Contact will serve to maintain communication and address any inquiries, ensuring the reliability and security of the student data managed by CAMS. The execution of this contract is set at the university's Lawrence, Kansas campus and will be effective from March 4, 2025, to March 3, 2026. By renewing this contract, Haskell aims to maintain a reliable and efficient student management system, aligning with the Bureau of Indian Education’s mission to support quality education for American Indian and Alaskan Native tribes.
    B01_Synopsis_of_Proposed_Contract_Action_1.pdf
    The Bureau of Indian Education (BIE) plans to award a sole source Firm-Fixed Price contract to Thesis America, Inc. for annual maintenance services related to the Student Information System (SIS) at Haskell Indian Nations University (HINU). This decision is based on the company's proprietary software and their extensive experience with both CAMS and HINU. As no alternative providers are identified, this contract is justified under FAR 13.106-1(b)(1). The services are expected to span from March 4, 2025, to March 3, 2026, with a total estimated cost of $54,000. No solicitation will be issued, nor will technical inquiries be addressed regarding this procurement. Interested firms may submit capability statements and pricing information by February 27, 2025, if they believe they can fulfill the requirement. The NAICS code applicable to this acquisition is 518210. Contact for further communication is Contracting Officer Michelle E. Nahlee at the provided email address. This announcement reflects BIE's intent to ensure continuity in critical educational support services through this specialized contract.
    Sol_DOIAFBO250028.pdf
    The document outlines a Request for Proposal (RFP) from the Department of the Interior (DOI) for CAMS Annual Maintenance services at Haskell Indian Nations University. It details the solicitation process, with quotes due by February 28, 2025. The project falls under the NAICS Code 518210, with a focus on IT and telecom services. A single firm-fixed-price purchase order will be awarded based on compliance with specified terms and conditions. The performance period is from March 4, 2025, to March 3, 2026, at the university's location in Lawrence, Kansas. Key points include the contracting method, delivery details, and evaluation criteria for submitted quotes, emphasizing price, compliance with specifications, and delivery capabilities. Contractors are instructed to be registered in the System for Award Management (SAM) and to include all necessary documentation with their proposals. The document also elaborates on relevant FAR clauses and provisions for compliance, reflecting federal acquisition regulations and the emphasis on full transparency and accountability in the contracting process. This RFP represents a structured approach to acquiring necessary services while maintaining government oversight and compliance with legal standards.
    Lifecycle
    Title
    Type
    CAMS 2025 ANNUAL MAINTENANCE
    Combined Synopsis/Solicitation
    D--Notice of Intent to Sole Source for CAMS
    Currently viewing
    Special Notice
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