Southern Research Station - Knoxville, TN - Janitorial Service
ID: 12445025Q0006Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA EAST 10Atlanta, GA, 303092449, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ff263bfc5bf44d6eabc3e945633a0ece/view
Timeline
    Description

    The USDA Forest Service is seeking qualified small businesses to provide janitorial services for the Southern Research Station located in Knoxville, TN. The procurement aims to maintain a clean and safe work environment for up to 64 employees, requiring services three times per week along with specific weekly, monthly, and quarterly tasks, all while adhering to high cleanliness standards and utilizing environmentally friendly biobased cleaning products. Proposals are due by May 9, 2025, with a mandatory site visit scheduled for May 1, 2025, and the contract is set to commence on June 1, 2025, lasting for one year with an option for extension. Interested contractors should contact Nestor Rivera Gonzalez at nestor.riveragonzalez@usda.gov for further details.

    Point(s) of Contact
    Nestor Rivera Gonzalez
    nestor.riveragonzalez@usda.gov
    Heather Harkley
    heather.harkley@usda.gov
    Files
    Title
    Posted
    12445025Q0006_ Attach_ 1 PWS Knoxville Office Janitorial.docx
    The USDA’s Performance Work Statement outlines the requirements for janitorial services at the Southern Research Station Forest Inventory and Analysis facility in Knoxville, TN. The purpose is to maintain a clean and safe work environment as the facility houses up to 64 employees. The contractor must adhere to high cleanliness standards, providing services three times per week during off-hours, along with specific weekly, monthly, and quarterly tasks detailed for different areas, including offices, bathrooms, and kitchen spaces. The contractor is also required to use environmentally friendly and biobased cleaning products, complying with USDA and federal regulations. Additional responsibilities include maintaining a schedule, employing trained personnel, following security requirements for government property, and submitting regular reports. Performance measures are set to ensure quality, with penalties for non-compliance. The document serves as a guide for prospective contractors under federal RFP regulations, emphasizing sustainability and health standards while securing a safe and thoroughly maintained work environment.
    12445025Q0006_Attach_ 3 Wage determination 2015 4643 rev. 27.pdf
    The document outlines wage determinations under the Service Contract Act, specifying minimum wage rates based on contractual conditions, primarily influenced by Executive Orders 14026 and 13658. For contracts initiated or renewed after January 30, 2022, the minimum wage is $17.75 per hour; for contracts awarded between January 1, 2015, and January 29, 2022, it is $13.30 per hour. Additional details include required fringe benefits, vacation, and sick leave entitlements, with specific provisions for uniform allowances and classifications for unlisted job titles.
    12445025Q0006_Attach_ 4 Experience Questionaire.docx
    The document pertains to the Request for Proposal (RFP) 12445025Q0006 for Janitorial Services related to Forest Inventory Analysis. It outlines the experience questionnaire that potential contractors must complete, in which they are asked to provide their business information, years of relevant experience, and details about previous projects. Contractors are required to list no more than three relevant projects completed in the last three years, current contract commitments, and whether they have faced issues like failing to complete awarded work or utilizing performance bonds. Additionally, it requests information on the firm’s organization, including the minimum and maximum number of employees, employee payroll status, and available equipment. A section also prompts for the experience of principal individuals within the firm. The document concludes with a certification statement requiring the signer's affirmation of the accuracy of their responses, including references for verification. The RFP format emphasizes accountability, experience, and capability, guiding the selection of qualified contractors for government projects.
    12445025Q0006_Attach 2_Schedule of Items.xlsx
    The document serves as an instructional guide for preparing an Independent Government Estimate (IGE) for procurement processes related to janitorial services within the Southern Research Station's Knoxville Office. It outlines various IGE formats based on the nature of the requirement, including Stand Alone IGE and options for recurring or multi-year needs. Key components include detailing the estimated quantities and tasks for janitorial cleaning services, covering both base and optional years from June 1, 2025, to May 31, 2027. The IGE is crucial for determining procurement value and ensuring price reasonableness, as it provides a standard for comparison against contractor quotes. The schedule of items lists specific cleaning tasks to be performed weekly, monthly, and quarterly, along with optional services. Overall, the document establishes a framework for creating an independent estimate that supports effective procurement strategies in government contracting.
    Combined SS RFQ_12445025Q0006.docx
    The solicitation number 12445025Q0006 seeks janitorial services for the Forest Inventory Analysis Site in Knoxville, TN, issued as a Request for Quote (RFQ) for small businesses. Proposals are due by May 9, 2025. The contractor must provide all necessary labor, materials, and supervision to service various designated areas including offices, restrooms, and lobbies, adhering to the attached Performance Work Statement (PWS) and required specifications. A mandatory site visit is scheduled for May 1, 2025. Each respondent must demonstrate relevant past performance by submitting completed questionnaires and a price proposal, with evaluations based on past performance and price reasonableness. The contract is set for one year from June 1, 2025, to May 31, 2026, with an option for extension. All offerors must comply with several FAR provisions regarding telecommunications services and labor standards, ensuring adherence to federal regulations. Overall, this RFP underscores the government's commitment to engaging small businesses for essential services while ensuring compliance with federal standards and practices.
    SOI (updated 03May25) 12445025Q0006.xlsx
    The file outlines the procedures for creating an Independent Government Estimate (IGE) for procurement, specifically in the context of janitorial services for the Southern Research Station Forest Inventory and Analysis in Knoxville. It provides a detailed description of various tasks within a specified period of performance from June 1, 2025, to May 31, 2026, inclusive of base year services and optional tasks in a subsequent year. The IGE must be independent and not merely repeated contractor quotes, ensuring it reflects a comprehensive assessment of costs based on assumptions and rationale. It is essential for determining procurement value and establishing reasonableness in pricing against received offers. The document also categorizes the requirements into multiple line items for janitorial services, including frequency of tasks and the provision for emergency cleaning due to spills. Overall, it emphasizes the importance of accurate estimates in governmental contracting processes and sets the framework for effective procurement management in related services.
    Lifecycle
    Title
    Type
    Southern Research Station - Knoxville, TN - Janitorial Service
    Currently viewing
    Combined Synopsis/Solicitation
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