Local Telecommunication Services (LTS) Conversion from LSTDM to SIP Trunking
ID: W50S8W25Q0006Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N9 USPFO ACTIVITY WYANG 153CHEYENNE, WY, 82009-4799, USA

NAICS

All Other Support Services (561990)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/accb4b13ecda49db8a0cdbb6df3bdcae/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking proposals for the conversion of Local Telecommunication Services (LTS) from LSTDM to SIP Trunking at the Cheyenne Air National Guard Base in Wyoming. The objective is to provide 24/7 managed telecommunication services while ensuring no loss of capability during the transition, which is mandated due to diminishing support for outdated technology. This procurement is critical for maintaining effective communication capabilities and is categorized under NAICS code 561990, with a total small business set-aside. Interested contractors must submit their quotations by February 26, 2025, and maintain active registration in the System for Award Management (SAM). For further inquiries, potential bidders can contact Christopher Davalos at christopher.davalos.1@us.af.mil or 307-772-6887.

    Files
    Title
    Posted
    A.02 Performance Work Statement (PWS) (25-Q-0006).docx
    The Performance Work Statement (PWS) for Local Telecommunication Services (LTS) at Cheyenne ANGB, WY, outlines the requirements for transitioning from Low-Speed Time-Division Multiplexed (LSTDM) circuits to Session Initiation Protocol (SIP) trunking. The objective is to manage the emulated SIP service to ensure continuity in local telecommunication capabilities, adhering to updated Department of Defense (DoD) standards. The contractor is responsible for providing all necessary labor and infrastructure while guaranteeing 24/7 operations with at least 99.9% service availability. Key responsibilities for the contractor include ensuring timely communication regarding scheduled and unscheduled outages, with well-defined procedures for various severity levels. The document also details the physical space, personnel qualifications, and safety protocols needed for implementation. Emphasis is placed on collaborating with the Government Point of Contact (POC) for cutover planning and managing billing through a unified account system. This contract serves as a critical effort in modernizing telecommunication infrastructure in compliance with federal regulations and enhances capabilities that are essential for mission-related tasks at the facility.
    Attachment 1 - Provisions and Clauses.pdf
    The document is a federal government RFP (Request for Proposal) detailing various clauses relevant to contracts involving the U.S. Department of Defense (DoD). It outlines mandatory regulations for contractors, including compliance with safety and security requirements, reporting obligations, and ethical standards. Key clauses address the compensation related to former DoD officials, safeguarding defense information, and unique item identification for delivered goods. It also details payment instructions using the Wide Area Workflow (WAWF) system for submitting invoices. The purpose of this RFP is to establish a clear framework for contractor obligations, ensuring adherence to federal guidelines while promoting transparency, accountability, and regulatory compliance across all contractual interactions. This document serves as a critical guide for contractors seeking to align their proposals with government standards, facilitating a more efficient procurement process.
    Attachment 2 - Performance Work Statement (PWS).pdf
    The Performance Work Statement (PWS) outlines the requirement for Local Telecommunication Services (LTS) at Cheyenne Air National Guard Base, WY, transitioning from outdated LSTDM technology to SIP trunking. The objective is to provide 24/7 managed telecommunication services with no loss of capability. This shift, mandated by the Department of Defense due to diminishing support for LSTDM, signifies a move towards performance-based acquisition principles for IT services. The contractor is responsible for all necessary labor and equipment installation to ensure compatibility with existing infrastructure. The PWS details a clear set of performance metrics, including 99.9% service availability and strict timelines for notifying the Government about service outages, categorized by severity. From catastrophic to routine outages, the contractor must follow defined procedures to restore service quickly and efficiently. Moreover, the document specifies requirements for space, environmental controls, personnel qualifications, and safety measures. It emphasizes the importance of proper billing and service records, along with a structured cutover plan for transitioning services. This PWS serves to establish benchmarks and responsibilities, ensuring the telecommunication needs of Cheyenne ANGB are met effectively and consistently within regulatory frameworks.
    CS Install Phone Trunk with Services - Combo.pdf
    The Wyoming Army National Guard has issued a Combined Synopsis/Solicitation Notice (W50S8W-25-Q-0006) for phone services and trunk installation, aimed exclusively at small businesses. This Request for Quote (RFQ) utilizes FAR guidelines for the procurement of commercial items, specifically focusing on the installation of a phone trunk and associated services over a multi-year period from March 2026 to March 2030. The procurement is categorized under NAICS code 561990, with a small business threshold of $16.5 million. Quotations must be submitted by February 26, 2025, with details on pricing and technical capability regarding the porting of existing phone numbers and TDM emulation. The award will be made based on the Lowest Priced Technically Acceptable (LPTA) criteria, ensuring fair evaluation among compliant submissions. Moreover, funding is not yet available, with awards contingent upon financing release. Offerors must maintain an active registration in the System for Award Management (SAM) for eligibility. The document outlines necessary instructions for offers, deadlines, and evaluation criteria, reinforcing the Government's right to cancel the solicitation at any point without obligation to reimburse costs incurred by bidders.
    Questions and Answers.pdf
    The document outlines specifications and clarifications regarding the installation of a phone trunk with associated phone services for a government project. Key points include the need for local carrier provision of PRI lines that support various devices, including analog and digital systems, and specific numbers for direct inward dialing (DID). The government will manage certain aspects of the service after the TDM emulation point, and both inbound and outbound SIP trunking will be required. The contractor will not need to provide specific codecs but will handle quality of service monitoring. Additionally, compliance with E911 requirements is mandatory, along with call logging for emergency calls. Pricing should be structured as a monthly flat rate, and bidders are not expected to factor in federal taxes since a tax exemption letter will be available. The document indicates a need for full provisioning of hardware by the contractor, and the successful bidder will need to integrate with existing systems, ensuring no incumbent service challenges are identified. Overall, the file aims to clarify crucial logistical and technical requirements for potential contractors participating in the bidding process.
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