Yearly Preventative Maintenance and Radiation Safety Survey of Creative Electron X-ray Machine.
ID: RFI25USSS4591Type: Sources Sought
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS SECRET SERVICEU S SECRET SERVICEWASHINGTON, DC, 20223, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

Original Source

https://sam.gov/opp/26a517166c7f4c14b716dc90469fee16/view
Timeline
    Description

    The Department of Homeland Security, specifically the United States Secret Service (USSS), is seeking qualified vendors for the annual preventative maintenance and radiation safety survey of a Creative Electron X-ray machine at the National Computer Forensics Institute (NCFI) Lab in Tulsa, Oklahoma. The procurement aims to ensure compliance with federal regulations and maintain the safe operation of the X-ray machine, which is critical for the USSS's forensic operations. Key tasks include measuring radiation leakage, inspecting safety interlocks, and documenting maintenance activities, with the contract structured as a Firm Fixed Price for a base period and four option years. Interested parties must demonstrate over five years of relevant experience and submit their responses by May 7, 2025, to the designated contacts, LorieAnne Kliewer and Matthew Sutton, at their respective email addresses.

    Point(s) of Contact
    LorieAnne Kliewer
    lorie.kliewer@usss.dhs.gov
    Matthew Sutton
    matthew.sutton@usss.dhs.gov
    Files
    Title
    Posted
    RFI_Sources sought notification_XrayMaintenance.pdf
    The U.S. Department of Homeland Security, specifically the United States Secret Service (USSS), has issued a Request for Information (RFI)/Sources Sought to gather industry insights regarding the annual preventative maintenance and radiation safety survey of the Creative Electron X-ray Machine. This market research is intended to assist the USSS in understanding best practices and technical specifications that can fulfill their operational needs. The upcoming solicitation will be a small business set-aside under the NAICS code 811210, focusing on Electronic and Precision Equipment Repair and Maintenance. Interested respondents are required to demonstrate relevant experience exceeding five years in related services. The USSS clarifies that this notice does not constitute a commitment to contract or a request for proposals, and responses submitted will not incur government reimbursement. All inquiries should be directed to designated contract specialists, with responses due by May 7, 2025. This notice exemplifies the government's proactive approach to market research and maintaining equipment crucial for public safety and mission fulfillment.
    Statement of Work - TruView XRay Maitnenance RFI.pdf
    The U.S. Department of Homeland Security's United States Secret Service is seeking a vendor for the annual preventative maintenance and radiation safety survey of a Creative Electron X-ray machine at the National Computer Forensics Institute (NCFI) Lab in Tulsa, OK, as detailed in the Statement of Work (SOW). The maintenance aims to ensure compliance with federal regulations (21 CFR 1020.40) and maintain the machine's safe operation. Key tasks include measuring radiation leakage, inspecting safety interlocks and shielding, and verifying system functionality. The vendor must document all maintenance activities and calibrations and possess relevant experience in operating this specific X-ray machine model. The government will award a Firm Fixed Price Contract for a base period and four option years, with maintenance scheduled yearly. Acceptance of the maintenance service will be based on the delivery of a comprehensive report and compliance certification. This SOW reflects the government's commitment to safety and regulatory adherence in forensic operations.
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