6520--VA Pittsburgh Healthcare System Brand Name or Equal Dental Chairs and Accessories
ID: 36C24425Q0383Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Original Source

https://sam.gov/opp/579a928a2aef44f79ee9a0c363f9d58d/view
Timeline
    Description

    The Department of Veterans Affairs is preparing to procure Brand Name or Equal Dental Chairs and Accessories for the VA Pittsburgh Healthcare System, under the oversight of Network Contracting Office 4. This procurement aims to fulfill the dental equipment needs of the healthcare system, ensuring that veterans receive high-quality dental care. The initiative is categorized under the NAICS code 339114, which pertains to Dental Equipment and Supplies Manufacturing, and is set aside for small businesses, with a response deadline of February 28, 2025. Interested suppliers should monitor the Contract Opportunities website for the full solicitation, expected to be released around February 2, 2025, and direct any inquiries in writing to the contracting officer, Keri Hester, at keri.hester1@va.gov, as phone inquiries are not accepted.

    Point(s) of Contact
    Keri J HesterContract Specialist
    keri.hester1@va.gov
    Files
    Title
    Posted
    36C24425Q0383_1.docx
    The presolicitation notice from the VA Pittsburgh Healthcare System outlines the upcoming procurement of Brand Name or Equal Dental Chairs and Accessories. This initiative, led by the Department of Veterans Affairs' Network Contracting Office 4, indicates a Small Business set-aside under solicitation number 36C24425Q0383, with a response deadline set for February 28, 2025. The relevant North American Industry Classification System (NAICS) code for this procurement is 339114, which pertains to Dental Equipment and Supplies Manufacturing, with a size standard of 750 employees. Interested suppliers are advised to monitor the Contract Opportunities website for the full solicitation, expected to be released around February 2, 2025. Furthermore, potential offerors must ensure registration in the System for Award Management (SAM) and submit any inquiries in writing to the contracting officer, Keri Hester, as telephone inquiries are not permitted. This notice serves importantly as a preliminary indication of upcoming procurement needs without obligating the government to award contracts or compensate for proposal preparation costs.
    36C24425Q0383.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for the provision of dental chairs and accessories, integrated into a Request for Quote (RFQ) format. This acquisition is classified as unrestricted, allowing participation from any offered, with special emphasis on small business consideration as outlined in various categories. Interested vendors must submit their proposals electronically to a designated email by the offer due date, ensuring compliance with specific solicitation guidelines. Key requirements include the provision of brand-name or equivalent products, adherence to supply schedules, and the necessary certifications and authorizations from Original Equipment Manufacturers (OEMs). Proposals will be evaluated based on technical capabilities, compliance with installation schedules, product warranties, and cost. Pertinent contracting clauses, including those regarding payment processing and equipment sourcing, highlight the necessity for ethical sourcing of non-gray market products. Invoicing and payment procedures must align with the VA's electronic submission system. The document articulates the VA's commitment to transparency and fairness in procurement, adhering to federal guidelines to secure high-quality products for healthcare services. Overall, this solicitation demonstrates the VA's dedication to enhancing medical facilities for veterans while ensuring competitive market engagement.
    36C24425Q0383 LineItems.xlsx
    The document outlines a Request for Quotation (RFQ) for dental equipment and services needed by the VA, identified by the primary ID 36C24425Q0383. It specifies the procurement of various A-Dec dental products, including dental chairs, delivery systems, instrumentation, and dental lights, along with installation and de-installation services. A total of 18 units each for the chairs, delivery systems, and instruments are requested, alongside 19 units for additional supplies and services. The RFQ highlights the importance of maintaining brand consistency with A-Dec products, ensuring quality and compatibility within the VA dental facilities. The entire solicitation process underscores the government's commitment to upgrading healthcare services by acquiring the necessary tools and resources for efficient operation. The RFQ is structured to facilitate clear communication between vendors and the VA while outlining the requirements and expectations for compliance and delivery timelines.
    BNJA VAPHS Dental Chairs Over SAT BC Signed_Redacted.pdf
    The Department of Veterans Affairs (VA) is seeking a sole-source justification for the acquisition of eighteen A-Dec dental chairs and associated equipment for the VA Pittsburgh Healthcare System. The estimated cost is not specified, but the procurement is essential for the VA to fulfill its service needs effectively. The A-Dec chairs are uniquely suited to the patient population, as they support a lifting capacity of 500 lbs and have a lower vertical range for improved accessibility for veterans with mobility challenges. The justification cites the need for specific equipment compatibility since the existing dental clinic using A-Dec chairs necessitates familiarity with their use and maintenance. Transitioning to another brand would require extensive retraining, investment in new supplies, and alterations to existing structural systems to accommodate different equipment. To promote transparency, a Request for Quote will be issued via SAM.gov to encourage potential competition. Market research has indicated that the chosen brand offers the best alignment with operational requirements, with evaluations performed against historical contract data to ensure cost-effectiveness. This acquisition plan demonstrates the VA's commitment to providing specialized care to veterans while maintaining efficiency in healthcare operations.
    SON Dental Chairs RFQ.pdf
    The VA Pittsburgh Medical Center requires the procurement of eighteen (18) dental chairs, delivery systems, and related accessories to replace aging equipment in its dental clinic. These new systems will enhance patient comfort and treatment efficiency, featuring advanced components such as electric handpieces to reduce dental anxiety and improve operational workflow. The dental chairs and delivery systems must meet specific technical and safety standards, supporting the clinic's capacity to provide comprehensive dental care to veterans. Ergonomic designs for both staff and patient safety are emphasized, alongside improved lighting for visibility during procedures. The project scope includes installation over a designated weekend, with coordination from the contractor and Biomedical Engineering staff. A warranty for parts and service is requested, ensuring ongoing support after installation. The documentation outlines delivery coordination, verifying shipments with designated contacts and adhering to operational schedules. This procurement effort reflects the VA's commitment to upgrading healthcare facilities for veterans, aiming to maintain low operational costs while enhancing service delivery and patient care.
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