The Department of Veterans Affairs issued a Special Notice for Steris PM Chamber Cleaning Services, signifying an intent to sole source this procurement. The solicitation number is 36C25725Q0321, with a response deadline set for February 26, 2025, at 3 PM Central Time. The contracting office is located in Duncanville, Texas (ZIP code 75137), and is part of the North Texas Healthcare System. The Notice indicates that recovery act funds are not being utilized, and the involved product/service code is J065, aligning with the NAICS code 811210 for other services related to machinery repair and maintenance. A Contract Specialist, Lesley Kitchen, is designated for inquiries and can be contacted via email at lesley.kitchen@va.gov. Further information is outlined in attached documents that include the Intent to Sole Source, Statement of Work, and a project schedule. This procurement process is essential for maintaining the operational integrity of health facilities serving veterans, thereby ensuring the quality of care and safety in equipment used.

The Department of Veterans Affairs, Network Contracting Office 17 plans to issue a sole source contract for Preventative Maintenance of Steris Chamber Cleaning, following FAR Part 13 guidelines for a single source solicitation. The contract will align with the defined statement of work (SOW) and uses NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. This notice is not a request for competitive quotes; however, contractors may submit capability statements for consideration until February 26, 2025. Proposals must demonstrate the contractor’s qualifications and OEM authorization to ensure compliance with warranty and service requirements. Interested contractors should email their responses to the designated contact, but the VA will not incur costs for responses. The government retains discretion over whether to pursue further competition based on the responses received. This procurement represents the VA's commitment to maintaining its equipment through specialized preventive maintenance services while adhering to regulatory requirements under federal procurement guidelines.

The document outlines a Price/Cost Schedule for supplying AMSCO 400 series equipment, specifically various models of PVAC (Positive Ventilation and Air Conditioning) cabinets and hinges for a contract spanning from May 1, 2025, to April 30, 2030. It details items numbered from 0001 to 4007, with each item having a specified quantity of 12 months and categorized into four option periods for potential contract extension. Each item includes descriptions, serial numbers, and local stock numbers, but does not provide unit prices or total amounts, indicating placeholders for these cost details. This structure signifies the intention to procure these items under a government Request for Proposal (RFP), reflecting a need for standardized equipment over multiple years. The information is crucial for contractors to understand what is required and the timeline for delivery in compliance with federal contract management. Adherence to defined contract periods ensures accountability and performance benchmarks across the contract's duration.

The federal contract outlined in this Statement of Work aims to provide chamber cleaning services for sterilization equipment at South Texas Health Care Systems. Specifically, the contractor is responsible for cleaning seven Amsco 400 Series sterilizers six times a year and ensuring compliance with OEM standards, federal regulations, and safety protocols. The contract spans a base period of 12 months from May 1, 2025, to April 30, 2026, with options to extend for up to four additional years. Contractors must supply qualified personnel, OEM parts, and necessary equipment, ensuring all work aligns with established guidelines. They are required to report any defects or issues to the point of contact (POC), maintain documentation, and ensure the safety of all services performed. Importantly, contractors are prohibited from accessing protected health information or removing equipment from the VA without proper controls in place. Overall, this contract demonstrates the government's commitment to maintaining high standards for health care equipment cleanliness and safety within its facilities.