Limited Source-Xerox Copiers and Maintenance (Field Offices)
ID: 15BNAS23F00000089Type: Justification
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSNATIONAL ACQUISITIONS - COWASHINGTON, DC, 20534, USA

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/opp/a556260b866840e5995c332819533cef/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking to continue its procurement of Xerox copiers and maintenance services for its field offices through a sole source contract. This procurement involves the rental and servicing of 58 Xerox copiers, which is deemed essential for the efficient operation of the Bureau's facilities. The contract will be awarded to Xerox Corporation under the GSA FSS/MAS contract number GS-03-137DA, with no competitive bidding process due to the nature of the requirement. For further inquiries, interested parties can contact Carol Wilson at cjwilson@bop.gov or by phone at 202-598-6117.

    Point(s) of Contact
    Carol Wilson
    (202) 598-6117
    cjwilson@bop.gov
    Files
    Title
    Posted
    Redacted JOFOC.pdf
    Lifecycle
    Title
    Type
    Limited Source-Xerox Copiers and Maintenance (Field Offices)
    Currently viewing
    Justification
    Similar Opportunities
    Limited Source - Xerox copiers and maintenance
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking a limited-source task order for the rental and maintenance of 48 Xerox copiers at their central office in Washington, D.C. This procurement, conducted under FAR 8.405-6(a)(1)(C), aims to ensure continued service and support for these copiers, as Xerox is the sole provider capable of maintaining its machines, thereby preventing significant costs and delays associated with transitioning to another vendor. The total award amount for this contract is $76,279.26, and it was awarded to Xerox Corporation on December 21, 2022. For further inquiries, interested parties may contact Carol Wilson at cjwilson@bop.gov or Paul Brown at p4brown@bop.gov.
    FCI ATLANTA PHOTO COPIER MACHINE LEASE/ MAINTENANCE
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Institution in Atlanta, Georgia, is seeking proposals for the lease and maintenance of 33 photocopier machines. The contract requires the provision of two color copiers (55 ppm) and thirty-one black and white copiers (40 ppm), along with all necessary supplies (excluding paper), maintenance, and repairs, with an estimated monthly usage of 15,000 prints for black and white and 50,000 prints for color copiers. This procurement is crucial for maintaining operational efficiency within the institution, and the contract will be awarded based on the lowest price conforming to all solicitation requirements, with a performance period starting January 1, 2025, and bids due by December 12, 2025, at 5:00 PM EST. Interested vendors should contact Leonora Butler at l3butler@bop.gov for further details and ensure they are registered in the SAM database.
    Short-Run Copying
    Buyer not available
    The United States Government Publishing Office is seeking contractors for a federal contract titled "Short-Run Copying," which involves the production of flat forms and books on a fast schedule. The procurement requires services such as color and black copying, CD copying, binding, labeling, packing, and delivery, emphasizing the need for efficient turnaround times. These services are critical for the timely dissemination of government publications and materials. Interested parties can find complete specifications and additional details at the provided link, and they may contact Felicia Buchko at fbuchko@gpo.gov or Chuck Szopo at cszopo@gpo.gov for further inquiries.
    Sole Source - Ricoh Ink
    Buyer not available
    The Department of the Treasury, specifically the Bureau of the Fiscal Service's Administrative Resource Center, is seeking to procure Ricoh ink through a sole source contract. This procurement is classified under office supplies (PSC code 7510) and is essential for the continued operation of their printing and documentation processes. The place of performance for this contract will be in Parkersburg, West Virginia, where the ink will be utilized to support various administrative functions. Interested vendors can reach out to the primary contact, Purchasing, via email at purchasing@fiscal.treasury.gov for further details regarding this opportunity.
    Radiological Equipment Safety Surveys- Sources Sought Only- Federal BOP
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons (BOP), is seeking qualified contractors to perform biennial on-site inspections and certifications of medical and dental x-ray equipment across its 122 institutions in the United States, Puerto Rico, and Hawaii. The contractor will be responsible for conducting radiological safety surveys, image quality testing, and providing recommendations to minimize radiation exposure, ensuring compliance with federal regulations and accreditation standards. This procurement is critical for maintaining the safety and efficacy of medical imaging equipment used within the BOP facilities. Interested parties should contact Blaize Shrake at bshrake@bop.gov for further details, as this opportunity is set aside for small businesses and includes a base year with four option years for contract performance.
    Commissary Resale, Religious, Recreational, and Specialty Items
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons (BOP), is seeking qualified vendors to establish Blanket Purchase Agreements (BPAs) for the supply of commissary, religious, recreational, and specialty items. The procurement aims to secure a comprehensive range of approved resale items, including food, religious articles, health and hygiene products, clothing, arts and crafts, and general merchandise, with nationwide delivery to all BOP institutions within seven days. This initiative is crucial for meeting the diverse needs of the inmate population and ensuring compliance with BOP standards. Interested vendors must submit a capability statement by December 16, 2025, detailing their ability to meet the outlined requirements, including national distribution and customer service capabilities. For further inquiries, vendors can contact Brooke Wilson at bwilson1@bop.gov or call 202-305-6744.
    SP7000-23-P-0063 Limited Source Justification
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking to extend a sole-source contract for multi-functional device (MFD) services from Fuji Xerox CO., LTD. for a period of six months. This extension is necessary to ensure the continued performance of leased MFDs, which includes full-service maintenance, consumable supplies (excluding paper), training, networking, security accreditation, and technical support across various locations in Japan, bridging the gap until a new competitive procurement can be finalized. The procurement is critical for maintaining operational efficiency within DLA Information Operations Equipment Management Solutions (J67E). Interested parties can reach out to Tameka Drayton at tameka.drayton@dla.mil or Carl Devitz at carl.devitz@dla.mil for further details.
    Copier Lease Extension
    Buyer not available
    The Federal Housing Finance Agency (FHFA) is seeking to extend its current lease for copiers, specifically for a two-year period with an option for an additional year. This extension is justified as a logical follow-on to an existing contract with Alvarez, LLC, which involves 28 Konica copiers, and is necessary due to the impact of remote work during the COVID-19 pandemic and an ongoing space analysis that may lead to downsizing. The extension aims to avoid potential termination fees associated with a new lease and ensure efficient use of funds, with the contracting officer confirming that the costs are fair and reasonable. Interested parties can contact Laura Baker at Laura.Baker@fhfa.gov or by phone at 202-893-5218 for further details.
    HP Elitebooks
    Buyer not available
    The Department of Justice, specifically the Bureau of Prisons, is seeking to procure HP Elitebooks through a federal contract. This procurement aims to acquire high-performance computing hardware and perpetual license software, which are essential for the Bureau's operational efficiency and technological advancement. The HP Elitebooks will play a critical role in enhancing the IT and telecommunications capabilities within the federal prison system. Interested vendors can reach out to Andrea Gavitt at amgavitt@bop.gov or by phone at 202-598-6111 for further details regarding this opportunity.
    Justification for Other than Full and Open Competition for Joint Accreditation - Bureau of Prisons - Health Services Divsion
    Buyer not available
    The Department of Justice, specifically the Bureau of Prisons, is seeking to procure Joint Accreditation services for its Health Services Division through a Justification for Other than Full and Open Competition. This procurement aims to streamline the accreditation process for Continuing Professional Medical Education (CPME) credits, which are essential for licensed medical providers, including dentists, nurses, and physicians, among others. The Joint Accreditation, which includes ACCME, ACPE, and ANCC, is uniquely positioned to meet the diverse accreditation needs of the Bureau of Prisons, consolidating what was previously a fragmented process into a single application and fee structure. The estimated value of this contract is not expected to exceed $34,000, and interested parties can contact George Bodine at gbodine@bop.gov or by phone at 570-488-8035 for further details.