The document outlines cost estimates and logistical details for various upcoming conferences and expos scheduled throughout 2025. Notable events include the National Future of Education Technology Conference, RSA Cyber Security Conference, and Healthcare Information and Management Systems Society Conference, occurring in diverse locations such as Orlando, Nashville, and Las Vegas. Each event's specifications include exhibition sizes, typically 20'x20' or 20'x30', along with requisite services like cleaning, rigging, electrical, and internet support. Notably, the absence of specific financial figures indicates placeholders for future budget allocation. This document serves as a framework for managing costs and resources associated with federal RFPs or grants related to event participation, ensuring organized planning and compliance with logistical requirements for governmental projects. Overall, the document emphasizes meticulous event planning while highlighting the importance of structured cost estimates in the context of federal and state engagements.
The Department of Homeland Security (DHS) is seeking to engage a contractor to provide show services for various cybersecurity-related conferences from January to September 2025. The Cybersecurity and Infrastructure Security Agency (CISA) aims to enhance national cybersecurity resilience through participation in these events, which will foster partnerships across federal, state, local, tribal, and international levels. The conferences include significant events like the RSA Conference and Black Hat, where CISA plans to exhibit in spaces of 20'x20' to 20'x30'.
The contractor's responsibilities encompass exhibit management, including shipping, installation, and maintenance of booths, which CISA will provide as well. Contractors must ensure timely requests and adherence to performance standards and invoicing guidelines, submitting invoices after each event. The contract period runs from January 15, 2025, to September 30, 2025, emphasizing the vital role of engagement within the cybersecurity sector during this timeframe, enhancing information sharing to safeguard the nation’s critical infrastructure.