Library of Congress - Photochemical Lab Maintenance and Repair
ID: 030ADV25R0027Type: Combined Synopsis/Solicitation
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PHOTOGRAPHIC EQUIPMENT (J067)

Original Source

https://sam.gov/opp/14ab1e45b05949dc98ffefa0cd2f9ffc/view
Timeline
    Description

    The Library of Congress is seeking proposals for an Indefinite Delivery Indefinite Quantity (IDIQ) contract focused on the maintenance and repair of photochemical lab equipment at the National Audio Visual Conservation Center (NAVCC) in Culpeper, Virginia. The contract will cover essential services such as preventive maintenance, emergency repairs for plumbing systems, and servicing of silver recovery systems, ensuring the functionality and compliance of specialized lab equipment used for film preservation. This procurement is critical for maintaining the integrity of audiovisual collections, with a total contract value not exceeding $7.5 million over a five-year period. Interested contractors must submit their proposals electronically by May 19, 2025, and can direct inquiries to James Robinson at jarobinson@loc.gov or Lianne Carroll at lcarroll@loc.gov.

    Point(s) of Contact
    James Robinson
    jarobinson@loc.gov
    Lianne Carroll
    lcarroll@loc.gov
    Files
    Title
    Posted
    030ADV25R0027.pdf
    The document outlines a Request for Proposal (RFP) from the Library of Congress for an Indefinite Delivery Indefinite Quantity (IDIQ) contract focused on maintenance and repairs at the National Audio Visual Conservation Center (NAVCC). The contract, awarded to a qualified contractor, mandates services such as preventive maintenance, emergency repairs for plumbing systems in the photochemical processing lab, and the servicing of silver recovery areas. The contract spans a five-year period, with a total value not exceeding $7.5 million. Key requirements include annual preventive maintenance visits, availability for emergencies, and the provision of parts as needed, with all costs subject to approval by the Contracting Officer Representative (COR). The document emphasizes the importance of ensuring access to preserved collection materials and highlights compliance with federal guidelines. It includes detailed maintenance and inspection specifications and guidelines for services related to plumbing systems, demonstrating the Library's commitment to preserving crucial audiovisual materials while adhering to safety and environmental regulations.
    030ADV25R0027 0001.pdf
    The document is an amendment to a solicitation issued by the Contracts and Grants Directorate of the Library of Congress. It outlines important changes including the amendment of the solicitation issue date from May 7, 2025, to April 16, 2025, and the offer due date from April 30, 2025, to May 7, 2025. Additionally, it modifies the ordering clause (Section I, clause 52.216-18), which specifies that orders for supplies and services can be placed from June 30, 2025, through December 29, 2030. The amendment requires offerors to acknowledge receipt through specified methods prior to the designated offer hour and date. Overall, the document maintains that all other contractual terms remain unchanged, emphasizing proper communication and compliance with established procedures for the bidding process. This amendment is part of the federal government's procurement process, ensuring clarity and accuracy in contract modifications.
    030ADV25R0027 0002.pdf
    The document outlines an amendment to solicitation 030ADV25R0027 issued by the Library of Congress, extending the proposal submission deadline from May 7, 2025, to May 19, 2025. Key modifications include adjustments to section numbering and the inclusion of additional attachments, specifically for quality assurance. The solicitation requests proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for services related to the maintenance and repair of equipment at the Library’s motion picture laboratory. Submission guidelines specify that offers must be sent electronically, include a formal quote, and were to utilize specific formats (Microsoft Office or Adobe). Proposals are divided into three volumes: technical, past performance, and price proposal, each with distinct requirements and limits. Technical proposals should address the offeror’s approach and technician qualifications. The past performance proposal requires references demonstrating relevant experience, while the price proposal must include detailed cost estimates. Overall, the amendment serves to clarify submission requirements, timelines, and expectations for potential contractors, facilitating a smoother proposal process as part of the federal contracting system.
    Attachment J-1 IDIQ Price Estimate - 030ADV25R0027 3-27-2025 - 1 pg.xlsx
    The document pertains to Request for Proposals (RFP) 030ADV25R0027 focused on the maintenance and repair of photochemical lab equipment and silver recovery systems. It outlines service ordering periods, delineated as quarterly services over five periods, with a standard quantity set at four per quarter. The price estimation sections include emergency pricing and various reimbursable parts, although specific financial figures are not provided in the text. The requirements emphasize adherence to a specified Excel format for price submissions due to the Library's capabilities. This RFP likely aims to ensure ongoing functionality and compliance of specialized lab equipment, highlighting the importance of effective service management in federal projects related to environmental and operational safety standards.
    Attachment J-2 Equipment Photos 4-4-2025 - 4 pages.docx
    The document details specifications and equipment related to film processing, specifically plumbing components and tanks utilized within the mixing areas. It highlights elements such as Mezzanine Replenisher Tanks, Transfer Pumps, and the SilvPAC Control Panels (both interior and exterior). The structured list focuses on essential aspects of film processing infrastructure, likely aimed at informing or fulfilling requirements for federal or state-level Requests for Proposals (RFPs) or grants related to film processing technology. The emphasis on specific equipment suggests a project that necessitates careful attention to technical specifications and operational efficiency, common in government-funded projects aimed at ensuring quality and compliance within film processing settings. Overall, this file serves as a reference for technical elements needed in the film processing industry while aligning with governmental procurement processes.
    Attachment J-3 SilvPAC Users Manual 4-4-2025 - 24 pages.pdf
    Attachment J-4 QA - 030ADV25R0027 4-30-2025 2 page.pdf
    This document addresses inquiries regarding the Request for Proposals (RFP) 030ADV25R0027 issued by the Library of Congress (LOC). It confirms a site visit scheduled for May 16, 2025, and clarifies submission requirements for the Price Proposal, directing Offerors to complete the Schedule of Services and Prices chart in Section B.2 and submit an Excel version of Attachment J-1 without needing to submit the chart in Section B.3. Preventive maintenance services must be conducted during standard operating hours from 8 AM to 5 PM. The document clarifies that contractors do not need the NAICS code 811310 in their SAM.gov representations, and that proposals must be submitted via email, not through SAM.gov. Furthermore, costs for repairs must be included in the firm fixed price, while parts will be considered reimbursable with prior approval from the Contracting Officer's Representative (COR). Overall, the document aims to assure clarity and compliance in the proposal submission processes and cost structure related to maintenance services required by the LOC.
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    Library of Congress - Photochemical Lab Maintenance and Repair
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    Combined Synopsis/Solicitation
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