Remove and Replace Cooling Tower Fill for B498, JBSA Randolph
ID: FA301625Q6070Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3016 502 CONS CLJBSA LACKLAND, TX, 78236-5286, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/844ee3aea464423ab19e9ba788b9dad7/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is seeking small businesses to fulfill a requirement for the removal and replacement of Cooling Tower Fill and Drift Eliminators at Joint Base San Antonio – Randolph, Texas. The project involves providing all necessary materials and labor to enhance the cooling efficiency of four cooling tower cells, including the installation of Evapco OEM PVC Fill, and ensuring compliance with federal, state, and local regulations. Interested contractors must submit a capability statement and complete the attached sources sought notice questionnaire by April 11, 2025, to be considered for this Firm Fixed Price contract. For further inquiries, interested parties may contact A1C Larissa Cunha at larissa.cunha@us.af.mil or Bismark Badu at bismark.badu.3@us.af.mil.

    Files
    Title
    Posted
    Draft SOW_ Cooling Tower Fill Replacement B498 dated 4.7.2025.docx
    The Statement of Work outlines the requirements for the removal and replacement of Cooling Tower Fill and Drift Eliminators at Joint Base San Antonio – Randolph, TX. The contractor is responsible for providing all materials and labor for this task, including the installation of Evapco OEM PVC Fill for four cooling tower cells. The project aims to enhance the cooling efficiency of the plant, which supports critical operations. Key responsibilities include isolating the cooling towers, safely disposing of existing materials, thorough cleaning of the tanks, and completing inspections to confirm compliance with manufacturer specifications. Work must be conducted in accordance with federal, state, and local regulations, and all operations will be subject to daily inspections by the 502 Civil Engineering Squadron. The project is set to be completed within 15 business days upon authorization, during standard hours, and all generated waste must be properly disposed of. Finally, the contractor is required to guarantee their work for one year following completion, ensuring adherence to safety protocols and project specifications.
    Sources Sought Notice- RAN Replace Cooling Tower Fill.docx
    The Department of the Air Force has issued a Sources Sought Notice for small businesses capable of fulfilling the requirement to replace the Cooling Tower Fill for four Cooling Tower Cells at Joint Base San Antonio. This inquiry aims to gather market information to inform acquisition planning as per Federal Acquisition Regulation guidelines. Contractors are invited to respond by April 11, 2025, detailing their capabilities, relevant socio-economic status, and compatibility with the specified products. The anticipated contract will be awarded on a Firm Fixed Price basis, and interested parties must review the attached Draft Statement of Work (SOW) for detailed specifications. Responses must include a brief capability statement, and firms should clarify if they provide products compatible with the described models. This notice is purely voluntary, focusing on assessing the market rather than soliciting immediate bids or proposals. The document outlines various requirements, including submission of socio-economic indicators and estimated costs, and emphasizes that participation does not lead to individual evaluation outcomes.
    Lifecycle
    Title
    Type
    Remove and Replace Cooling Tower Fill for B498, JBSA Randolph
    Currently viewing
    Sources Sought
    Similar Opportunities
    HVAC Assessment and Repair Services
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide Heating, Ventilation, and Air Conditioning (HVAC) assessment and repair services at Joint Base San Antonio (JBSA), Texas. The procurement aims to establish a five-year Blanket Purchase Agreement (BPA) from February 1, 2026, to January 31, 2031, covering various HVAC systems, including Air Handler Units, Fan Coil Units, Water Source Heat Pumps, Chillers, and Variable Refrigerant Flow systems across JBSA-Lackland, JBSA-Randolph, JBSA-Fort Sam Houston, and JBSA-Camp Bullis. This opportunity is crucial for maintaining operational efficiency and comfort within military facilities, and interested parties are encouraged to submit a capability statement detailing their qualifications and experience by contacting Bismark Badu at bismark.badu.3@us.af.mil or 210-671-1727. Please note that this notice is for market research purposes only and does not constitute a solicitation for proposals.
    Cooler; Fluid; Industrial NSN 4420-01-578-2232
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is conducting market research for the procurement of an industrial fluid cooler, specifically identified by NSN 4420-01-578-2232. This Sources Sought Notice aims to identify potential manufacturers capable of supplying this item, as the government is exploring the possibility of a One-Time, Large Buy Contract. The cooler is critical for applications involving heat exchangers and steam condensers, underscoring its importance in military operations. Interested vendors are encouraged to submit a complete data package by December 17, 2025, to Shavon Peterson at DLA Troop Support, with additional contact available through Jessica Sheaffer for any inquiries.
    NASIC DISTRICT COOLING PLANT
    Dept Of Defense
    The Department of Defense, through the Department of the Army, is soliciting proposals for the design and construction of a cooling plant at Wright Patterson Air Force Base in Ohio. This project, titled "NASIC District Cooling Plant," involves a significant construction effort with a magnitude estimated between $25 million and $100 million, categorized under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The procurement is classified as full and open, with a specific requirement for a 10% price evaluation preference for HUBZone businesses, emphasizing the importance of compliance with federal regulations regarding business size classifications. Interested vendors should contact Chase Rost at chase.j.rost@usace.army.mil or Patrick J. Duggins at Patrick.J.Duggins@usace.army.mil for further details, and access to solicitation documents is available via the PIEE link provided in the solicitation posting.
    Aviator Oxygen Tank Service
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide aviator oxygen tank services for the 342nd Training Squadron at Wright-Patterson Air Force Base, Ohio, and the 344th Training Squadron at JBSA-Lackland, Texas. The procurement involves a Blanket Purchase Agreement (BPA) for the monthly pick-up, processing, refilling, and delivery of high-pressure steel oxygen cylinders, ensuring that the oxygen purity meets or exceeds 99.5%. This service is critical for training Airmen on low-pressure chambers and aircrew equipment, which is essential for managing in-flight situations. Interested small businesses must respond to the Request for Information (RFI) by December 29, 2025, and can direct inquiries to Contract Specialist Andrew Ng at andrew.ng.4@us.af.mil or Contracting Officer Jaison Saavedra at jaison.saavedra@us.af.mil.
    44--TOWER ASSEMBLY,DESI
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of a Tower Assembly, specifically NSN 4440012134499. The requirement includes a quantity of one unit to be delivered to DLA Distribution Puget Sound within 143 days after order placement. This equipment is crucial for air-conditioning and warm air heating applications, highlighting its importance in maintaining operational efficiency in military facilities. Interested vendors must submit their quotes electronically, as hard copies of the solicitation will not be available, and any inquiries should be directed to DibbsBSM@dla.mil.
    Repair HVAC B611
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors for the repair of HVAC systems at Building 611, Shaw Air Force Base, South Carolina. The project involves the design, demolition, and installation of new HVAC units, while retaining the existing chiller and chilled water pump, and includes requirements for temporary disassembly of ceiling structures, replacement of damaged ceiling materials, and pre-demolition flow rate measurements. This procurement is critical for maintaining operational efficiency in an occupied facility, ensuring compliance with federal and local codes, and providing a one-year warranty on the work performed. Interested vendors must submit their company information and capabilities statements by December 30, 2025, to the designated contacts, Kishauna Goodman and Darrel Ford, via email.
    Synopsis for Solicitation for NSN 4420-01-568-3537
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is soliciting offers for the procurement of a Cooler, Fluid, Industrial, identified by NSN 4420-01-568-3537. This opportunity is set aside for small businesses and requires bidders to provide a complete data package for evaluation, as the item is proprietary to Rix Industries. The government plans to award a Fixed Price Definite Quantity Contract for seven units, with the solicitation expected to be issued around January 15, 2026, and closing on or around February 16, 2026. Interested parties must be registered in the System for Award Management (SAM) and can obtain the solicitation through the DLA Internet Bulletin Board System (DIBBS) using solicitation number SPE8EG25R0012; for further inquiries, contact Andrew C. Rose at andrew.c.rose@dla.mil or Asheai Patterson at asheai.patterson@dla.mil.
    41--EVAPORATOR COIL,REF
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of six evaporator coils under solicitation number NSN 4130015113187. The requirement includes specific approved sources for the coils, which are critical components in air conditioning and refrigeration systems used by military operations. Interested vendors must submit their quotes electronically, as hard copies of the solicitation will not be available, and all submissions must be received within 138 days after the order date. For inquiries, potential bidders can contact the DLA at DibbsBSM@dla.mil.
    B451 Chiller Circuit Repairs
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the repair of the B451 chiller circuit/compressor 2 at Offutt Air Force Base in Nebraska. The project entails troubleshooting and repairing the chiller, which includes a full refrigerant recharge, replacement of oil filters, and conducting associated maintenance checks, with a focus on restoring full functionality to the chiller's second circuit. This procurement is particularly significant as it ensures the operational efficiency of critical cooling systems, with a total estimated contract value of $19 million and a performance period from January 12, 2026, to May 1, 2026. Interested small businesses must submit their proposals by January 5, 2026, and can direct inquiries to A1C Hunter Hendrix at hunter.hendrix.1@us.af.mil or 402-294-5206.
    FD2020-23-00014
    Dept Of Defense
    Special Notice: DEPT OF DEFENSE, DEPT OF THE AIR FORCE is seeking a procurement for a 4420-01-700-2726AH COOLER,FLUID,INDUST. This item is a heat exchanger and steam condenser typically used for industrial fluid cooling purposes.