Indian Health Service RPMS APHL - Electronic Laboratory Reporting
ID: 75H70425Q00006Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICERockville, MD, 20852, US

NAICS

Professional Organizations (813920)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/workspace/contract/opp/3178c193ac224fb2a85ad02be2f2918f/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), intends to award a sole source contract to the Association of Public Health Laboratories, Inc. (APHL) for Electronic Laboratory Reporting (ELR) services. This contract aims to facilitate the reporting of COVID-19, Sexually Transmitted Infection (STI), HIV, and Viral Hepatitis data to public health agencies through the APHL Informatics Messaging Services (AIMS) platform, which is the only service identified by the Department of Health and Human Services that can streamline reporting to all 50 state public health departments, the CDC, and local organizations. The contract will replace inefficient manual reporting processes, fulfilling the CARES Act mandate for automated reporting, and is critical for maintaining patient care and reporting accuracy. The anticipated contract will have a one-year base period with four one-year option periods, starting January 1, 2026, and interested parties must submit their capabilities to the primary contact, Julie Corbin, at julie.corbin@ihs.gov by October 31, 2025, at 10:00 a.m. EST.

    Point(s) of Contact
    Julie Corbin
    julie.corbin@ihs.gov
    Files
    Title
    Posted
    Attachment 1 -- Electronic Lab Reporting_Requirements Doc - for NOI sole source posting_10.27.25.pdf
    The Indian Health Service (IHS) requires a non-personal services contract to support Electronic Laboratory Reporting (ELR) of COVID-19, Sexually Transmitted Infection (STI), HIV, and Viral Hepatitis data. This initiative transmits reportable laboratory testing to public health agencies via the APHL Informatics Messaging Services (AIMS) platform. AIMS is the only DHHS-identified service offering a single intake point to all 50 state public health departments, CDC, and local organizations, streamlining reporting and reducing administrative burden. This contract fulfills the CARES Act mandate for automated reporting, replacing inefficient manual processes. Failure to secure this service would impact patient care and reporting accuracy. The contractor will onboard IHS via a single sFTP endpoint to the centralized AIMS platform, routing de-identified HL7 formatted messages to appropriate state and local authorities. The contract spans a one-year base period and four one-year option periods, beginning January 1, 2026.
    IHS IEE Representation Form.pdf
    The Indian Health Service's document outlines the requirements for self-certifying as an "Indian Economic Enterprise" under the Buy Indian Act for solicitations, requests for information, or contracts. Offerors must confirm their status as an Indian Economic Enterprise at the time of their offer, contract award, and throughout the contract's performance. If eligibility changes, the contractor must inform the Contracting Officer immediately. Registrations in the System of Award Management (SAM) are also mandatory for successful bidders. The document warns that providing false information is illegal and can result in severe penalties. The primary goal of this form is to ensure compliance with the Buy Indian Act, promoting Indian-owned businesses in federal contracting opportunities while safeguarding against fraudulent claims. The structured representation section requires the offeror to disclose details about ownership, certification, and relevant business identification numbers, reflecting the legal obligations tied to federal contracting practices.
    NOTICE OF INTENT TO Sole Source - AIMS - SAM.gov_10.27.25.pdf
    The U.S. Department of Health and Human Services (HHS), Indian Health Service (IHS), intends to award a sole source contract to the Association of Public Health Laboratories, Inc. (APHL) for Electronic Laboratory Reporting (ELR) services. This contract supports the reporting of COVID-19 and Sexually Transmitted Infection (STI), HIV, and Viral Hepatitis data to a centralized intake service for distribution to state and federal agencies for epidemiological processing. APHL's Informatics Messaging Services (AIMS) platform is the only identified service that provides a single intake point to reach all 50 state public health departments, the CDC, and local public health organizations where IHS operates, as mandated by the CARES Act. This approach streamlines reporting and reduces administrative effort. The anticipated contract will be a Firm Fixed-Price (FFP) Purchase Order with a base period and four 12-month option periods, issued under the authority of FAR 13.106-1(b)(1)(i) due to an exclusive licensing agreement. The NAICS code is 813920. Interested parties can submit their capabilities to the Contracting Officer, Julie Corbin, by October 31, 2025, at 10:00 a.m. EST to demonstrate if a competitive procurement would be advantageous to the Government.
    SSN for ISBEEs-VanDyke Software License and Maintenance Srvcs.pdf
    The Indian Health Service (IHS) issued a Sources Sought notice, seeking Indian Small Business Economic Enterprises (ISBEEs) to provide Brand Name VanDyke Software License and Maintenance Services for a 12-month base period. The specific needs include maintenance for SecureCRT and SecureFX licenses, as well as VShell Enterprise Server licenses. Interested vendors must submit a detailed capability statement alongside their Buy Indian Act Indian Economic Enterprise Representation Form. Responses should include company details, such as socioeconomic status, SAM Unique Entity Identifier, and contact information, and they must demonstrate the vendor's capability and experience relevant to the services required. The notice stresses that it is not a solicitation for proposals, and the government is under no obligation to award a contract based on responses received. Confidentiality is emphasized, with a prohibition on including sensitive information in submissions. Responses should be emailed to the Contract Specialist by 12 PM ET on 26 November 2024, following specified guidelines. This notice aims to identify qualified enterprises while adhering to the Buy Indian Act preference for Indian vendors.
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