R614--CT shredding 2/28/2025 - 2/27/2029.
ID: 36C24125Q0043Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/2c7cb9eb7ff04728addf389c9f75e893/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting proposals for document destruction services across its Connecticut Healthcare System, with a contract period from February 28, 2025, to February 27, 2029. The selected contractor will be responsible for providing all necessary equipment, labor, and materials for shredding and disposing of sensitive documents, ensuring compliance with federal regulations on privacy and data protection. This contract, valued at approximately $16.5 million over five years, includes regular pickups and special requests for additional disposal needs, with strict adherence to VA guidelines and the requirement for certificates of destruction post-service. Interested parties should direct inquiries to Contract Specialist Ian J. Herrick at ian.herrick@va.gov, and note that the deadline for proposals has been extended to December 30, 2024.

    Point(s) of Contact
    Ian HerrickContract Specialist
    207-623-8411 x6395
    Ian.Herrick@va.gov
    Files
    Title
    Posted
    36C24125Q0043_1.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for shredding services at the West Haven Veterans Affairs Medical Center (VAMC) in Connecticut, as part of a Small Business set-aside. The solicitation number is 36C24125Q0043, with the request for quotes (RFQ) opening on November 13, 2024, and the contract duration spanning from February 28, 2025, to February 27, 2029. The applicable NAICS code is 561990 and it has a Small Business size standard of $14.5 million. Interested contractors are encouraged to register on the Contracting Opportunities website for updates and must be registered in the System for Award Management (SAM) and VetBiz databases prior to contract award. The contract will adhere to limitations on subcontracting outlined in VAAR 852.219-75. This presolicitation notice serves to inform potential vendors of the upcoming RFQ in compliance with federal acquisition regulations. The intention is to ensure high standards of service for the VA's operational needs while prioritizing small business participation.
    36C24125Q0043_2.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for document destruction services across its Connecticut Healthcare System, comprising multiple campuses and clinics. The contract, totaling $16.5 million over a five-year period with options for renewal, requires the contractor to provide all necessary equipment, labor, and materials for shredding and disposing of sensitive and confidential documents. The service scope includes regular pickups and special requests for additional disposal needs, with strict adherence to federal regulations on privacy and data protection. Contractors must ensure secure handling of all materials, comply with VA guidelines and insurance requirements, and deliver certificates of destruction post-service. The performance period begins on February 28, 2025, extending over several years with the Government Point of Contact monitoring the contract outcome. Additionally, the contract includes clauses for electronic invoicing and mandates adherence to security, training, and quality control standards. This RFP demonstrates the VA's ongoing commitment to safeguarding sensitive information while managing logistical needs effectively within its healthcare facilities.
    36C24125Q0043.docx
    The VA Connecticut Healthcare System is seeking sources for document destruction and shredding services, covering the period from February 28, 2025, to February 27, 2026, with four optional extension years. This Sources Sought Notice aims to gather market research and does not constitute a solicitation for quotes. The contractor will be responsible for securely shredding various sensitive materials, including records with classified and medical information, and must provide all necessary equipment and labor. Requirements include ensuring safe disposal of shredded materials, maintaining liability insurance, and adhering to VA regulations. Contractors must utilize visible uniforms and ID badges while guaranteeing compliance with specifications provided in the latest VA Directive 6371 guidelines. Interested businesses, particularly small veteran-owned ones, are encouraged to respond by the set deadline of October 24, 2024, with necessary qualifications. The initiative intends to enhance VA's operational capabilities in protecting sensitive information while exploring potential partnerships with eligible contractors. Responses will inform the government's decisions but will not elicit further notifications regarding evaluations or results.
    36C24125Q0043 0001.docx
    This government document is an amendment to a solicitation issued by the Department of Veterans Affairs (VAMC Togus), specifically amendment number 1 for the project identified as 36C24125Q0043. The main purpose of this amendment is to extend the deadline for receiving offers to December 20, 2024, at 12:00 PM EST. There are no other changes to the original solicitation as a result of this amendment. The document outlines the acknowledgment requirements for offerors regarding this extension and includes essential contact information for the contracting officer, Ian Herrick. The amendment emphasizes the importance of timely acknowledgment to avoid rejection of offers. The overall structure includes sections for project identification, amendment details, contractor information, and compliance with federal contracting protocols. This amendment reflects the government's procedural standards in managing solicitation timelines while ensuring clear communication with potential bidders.
    36C24125Q0043 0002.docx
    The document outlines an amendment to a solicitation for document destruction services at the Department of Veterans Affairs (VA) Connecticut Healthcare System. The amendment extends the solicitation deadline to December 30, 2024, and provides clarifications on service requirements, including regular and special pickups of sensitive documents across various VA facilities. The contractor is responsible for labor, equipment, and transportation, including disposal of shredded materials and ensuring compliance with regulations. Key details include a performance period starting February 28, 2025, running through February 27, 2026, with four optional renewal years. The contractor must manage the logistics of waste removal, including the transport of documents for shredding. The document specifies the container types, frequencies for pickups, and the requirements for additional pickups as needed. The contractor must provide all necessary containers except certain slim bins, which are VA-owned. This amendment reflects the VA's commitment to ensuring secure and compliant management of sensitive information, aligning with federal guidelines and enhancing operational efficiency in its healthcare system.
    WD 2015-4111.pdf
    WD 2015-4115.pdf
    WD 2015-4117.pdf
    WD 2015-4121.pdf
    WD 2015-4127.pdf
    WD 2015-4131.pdf
    Lifecycle
    Title
    Type
    R614--CT shredding 2/28/2025 - 2/27/2029.
    Solicitation
    R614--CT shredding 2/28/2025 - 2/27/2029.
    Presolicitation
    R614--CT shredding 2/28/2025 - 2/27/2029.
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    Sources Sought
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