*AMENDED* - AI Ambient Dictation Software
ID: 36C24425Q0570Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Original Source

https://sam.gov/opp/16a243a9cc3045d5a286ae7a91bd40dc/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking qualified vendors to provide AI Ambient Dictation Software for use across nine medical centers in VISN 4. The objective is to procure a Commercial-Off-the-Shelf (COTS) solution that utilizes generative AI technology to transcribe clinical encounters and generate clinical documentation, thereby enhancing clinician workflows and reducing documentation burdens. This initiative is crucial for improving efficiency in electronic health record (EHR) systems and alleviating clinician burnout, with an estimated 800 physicians and 2,500-3,000 full-time staff expected to benefit from the software. Interested vendors must submit their capabilities, company information, and informal pricing estimates by May 7, 2025, and can direct inquiries to Contracting Officer Stephanie McFadden at stephanie.mcfadden@va.gov.

    Point(s) of Contact
    Stephanie McFadden, Contracting Officer
    stephanie.mcfadden@va.gov
    Files
    Title
    Posted
    36C24425Q0570.docx
    The Department of Veterans Affairs (VA), specifically Network Contracting Office 4, has issued a Sources Sought Notice to gather market information on AI Ambient Dictation Software intended for use across nine medical centers in VISN 4. This notice is not a solicitation but aims to identify potential contractors capable of delivering a Commercial-Off-the-Shelf (COTS) solution that leverages generative AI technology to transcribe clinical encounters and ease documentation processes. The software must integrate seamlessly with the VA Electronic Health Record (EHR) by extracting key information and generating draft notes with minimal manual effort. Interested vendors are requested to provide detailed capabilities, company information, and informal pricing estimates by May 7, 2025. The NAICS code is 513210, with a small business standard of $47 million. A potential solicitation may follow, contingent on market responses, with emphasis on clauses supporting service-disabled and veteran-owned small business set-asides. The document highlights the VA's commitment to enhancing clinician workflows and patient care through innovative software solutions while ensuring compliance with federal procurement regulations. Responses to this notice will help shape future contracting opportunities for the VA.
    36C24425Q0570 0001.pdf
    The document outlines an amendment to solicitation 36C24425Q0570 issued by the Department of Veterans Affairs, extending the deadline for vendor responses to May 14, 2025. The amendment addresses vendor inquiries regarding the implementation of AI tools for electronic health record (EHR) systems across nine VISN 4 Medical Centers. Key queries included specifics about the number of providers (estimated at 800 physicians and 2500-3000 full-time staff), the integration with Vista/CPRS EHR systems, and expectations for user interfaces and data extraction capabilities. VISN 4 aims to improve documentation efficiency and reduce clinician burnout through this initiative. Additionally, the amendment emphasizes that all submitted questions have been answered and that no further inquiries will be accepted. The deadline extension allows potential contractors time to prepare comprehensive proposals.
    Lifecycle
    Title
    Type
    AI Ambient Dictation Software
    Currently viewing
    Sources Sought
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