Maintenance and Repair Support for NIST Vilter Chiller, AHU-15, and Environmental Chamber
ID: NIST-RFQ-25-7301395Type: Combined Synopsis/Solicitation
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGYDEPT OF COMMERCE NISTGAITHERSBURG, MD, 20899, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7f62051b285c495d8f402cf921febbe7/view
Timeline
    Description

    The National Institute of Standards and Technology (NIST) is soliciting quotations for maintenance and repair support for its Vilter chiller, AHU-15, and environmental chamber under RFQ No. NIST-RFQ-25-7301395. The procurement aims to engage small businesses qualified under NAICS code 811210 to provide regular scheduled maintenance and as-needed repair services for critical HVAC&R equipment, ensuring the reliability of NIST's research infrastructure. The contract includes a one-year base period with two optional one-year extensions, and all work will be performed at the NIST Gaithersburg, MD campus during normal business hours. Interested contractors must submit their quotations by May 14, 2025, and direct any inquiries to Lauren P. Roller at lauren.roller@nist.gov or 301-975-3062.

    Point(s) of Contact
    Lauren P. Roller
    (301) 975-3062
    lauren.roller@nist.gov
    Files
    Title
    Posted
    CSS Vilter Maintenance.pdf
    The National Institute of Standards and Technology (NIST) is soliciting quotations for maintenance and repair support for its Vilter chiller, AHU-15, and environmental chamber under RFQ No. NIST-RFQ-25-7301395. This request aims to engage small businesses qualified under NAICS code 811210, as maintenance is critical for NIST’s HVAC&R research infrastructure. The contract includes a one-year base full maintenance period with two option periods, and encompasses regular and as-needed maintenance services for essential HVAC components. Contractors must submit technical responses demonstrating relevant capabilities and prior experience, outlining their capacity to perform the required services. Price quotations are required as detailed in the solicitation. The evaluation will focus on technical approach, prior experience, and price while employing a trade-off method for determining best value. The chosen contractor will be expected to execute services on the NIST Gaithersburg, MD campus pursuant to normal working hours. The document emphasizes the importance of compliance, clear communication, and thorough understanding of the requirements, setting a framework for competitive bidding focused on quality and value for the government.
    Provisions and Clauses_Vilter.docx
    This document outlines the provisions and clauses relevant to a federal solicitation and contract, adhering to FAR regulations as of January 2025. Key components include provisions regarding solicitation incorporation, contractor representations, and certifications, particularly in relation to contracting with entities involving certain confidentiality agreements and telecommunications equipment. Offerors are required to complete specific representations regarding their tax liabilities, criminal convictions, and predecessor/successor status to ensure compliance with federal requirements. It also details the evaluation criteria for offers, with an emphasis on technical approach and prior experience, indicating that price becomes increasingly important when technical proposals are similar. Furthermore, it establishes the procedures for agency protests and outlines electronic billing instructions for invoicing. The document reinforces the commitment to transparent federal procurement practices while highlighting the importance of compliance with laws and regulations pertinent to federal contracting. Overall, it serves as a comprehensive guide for potential offerors to understand their obligations and the evaluation process when responding to this solicitation.
    SOW_Vilter Chiller Maintenance_Final.pdf
    The Statement of Work (SOW) outlines the maintenance and repair requirements for the Vilter chiller, AHU-15, and environmental chamber at the National Institute of Standards and Technology (NIST). The contractor will perform scheduled maintenance visits twice annually, focusing on ensuring the reliable operation of the chiller and associated components. Maintenance tasks include checking operability, inspecting refrigerant levels, and conducting oil analysis. The contract includes a one-year base period and two optional one-year extensions at the government’s discretion. In addition, the contractor will provide as-needed maintenance and repair services, which will be quoted to NIST for approval before work commences. The location for services will be at the NIST Gaithersburg, MD Campus, adhering to specified business hours. All work must comply with NIST’s safety and access protocols. Additionally, the document establishes a structured method for tracking maintenance activities, requiring detailed inspection reports after each service visit. The aim is to ensure the reliability and operational efficiency of critical environmental systems used in HVAC&R equipment testing.
    Wage Determination 2015-4269.pdf
    The document outlines a range of government proposals regarding funding and grants, primarily focusing on enhancing and modernizing infrastructure and community facilities. It addresses the need for compliance with safety and regulatory standards, ensuring proper management of resources, and mitigating environmental and health risks. The proposals recommend conducting assessments, surveys, and inspections to identify potential hazards, such as the presence of hazardous materials, while emphasizing proper abatement methods. The document reflects the government's commitment to maintaining safety and health standards in public projects and facilities, highlighting the importance of federal, state, and local partnerships in achieving these goals. Overall, the initiatives aim to promote sustainable and safe environments for communities through strategic planning and adherence to regulations, ultimately guiding effective project execution and resource allocation.
    Lifecycle
    Title
    Type
    Maintenance and Repair Support for NIST Vilter Chiller, AHU-15, and Environmental Chamber
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    Combined Synopsis/Solicitation
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