J065--BrainLab ExacTrac Base 4OY Service
ID: 36C25925Q0079Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/856a764d281342678130ef5c21c2d770/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor to provide ongoing support and service for the BrainLab ExacTrac System at the Oklahoma City VA Medical Center (OKCVAMC). The contractor will be responsible for ensuring the equipment operates optimally, guaranteeing a minimum of 95% uptime, and delivering comprehensive services including preventive maintenance, repairs, software updates, and the provision of OEM-standard replacement parts. This service is critical for maintaining the efficacy of equipment essential for patient care within the VA system. Interested vendors must respond by November 20, 2024, providing details about their business size, subcontracting intentions, and relevant contracts, with inquiries directed to Contract Specialist Jeffery K Eller at Jeffery.Eller@va.gov.

    Point(s) of Contact
    Jeffery EllerContracting Officer
    (918) 577-3282
    Faxes not accepted
    jeffery.eller@va.gov
    Files
    Title
    Posted
    36C25925Q0079_1.docx
    The Sources Sought Notice from the Department of Veterans Affairs indicates a need for contractor services to support the BrainLab ExacTrac System at the Oklahoma City VA Medical Center. The purpose is to ensure optimal operation of the equipment in accordance with the manufacturer's standards, guaranteeing 95% uptime and cost-effective service. This non-personal services contract requires the contractor to handle all aspects of maintenance—both preventive and as-needed repairs—on government-owned systems. Key tasks include routine preventive maintenance, timely software updates, and the provision of OEM-standard parts, ensuring uninterrupted care for VA patients. The contractor must work closely with the VA's staff to schedule maintenance visits to avoid disrupting patient services. High standards of quality and compliance with multiple regulatory bodies, including AAMI and the FDA, are mandated. The notice requests interested vendors to respond with their business size and capability by November 20, 2024, detailing subcontracting plans if applicable. This document serves as a market research tool for determining interested parties and does not result in immediate contract awards, signifying its role within the framework of federal RFPs.
    36C25925Q0079.docx
    The Oklahoma City VA Medical Center (OKCVAMC) is seeking a contractor to provide ongoing support and servicing for the Brainlab ExacTrac System. This Request for Information (RFI) is aimed at gathering information and assessing the interest of potential vendors, and does not constitute a binding contract. The contractor must ensure that the equipment operates optimally, guaranteeing 95% uptime, and provide comprehensive services, including preventive maintenance, repairs, software updates, and provision of OEM-standard replacement parts. All work must adhere to the original manufacturer’s specifications, and all personnel must be qualified and OEM-trained. Interested companies must submit details about their business size, subcontracting intentions, SAM Unique Entity Identifier, and relevant contracts they may possess. Responses are requested by November 20, 2024. This RFI emphasizes the need for high-quality service to maintain the efficacy of equipment critical for serving VA patients.
    Lifecycle
    Title
    Type
    J065--BrainLab ExacTrac Base 4OY Service
    Currently viewing
    Sources Sought
    J065--BrainLab ExacTrac Base 4OY Service
    Solicitation
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