The SAA Request for Quotation (RFQ) 2026-R-0024 is a pricing table for products and services, primarily focusing on data storage, protection, and support. The RFQ outlines a base year from April 1, 2026, to March 31, 2027, and four optional years, each with identical line items. Key offerings include Cohesity DataPlatform Standard and Helios Premium Subscriptions, Cohesity DataProtect and Unlimited CloudArchive Add-On Subscriptions, and various hardware blocks (C5204-25G, C5208S-25G, C5212S-25G) with secure erase HDDs and substantial RAM. Support services include 24x7 Premium Support with HDD Non-Return options for various Cohesity models, as well as USCITIZEN support with HDD Non-Return. Additionally, the RFQ details GCS Gold and Platinum support tiers, IT Analytics subscriptions, and deployment services, alongside hardware refresh services and Cohesity FortKnox for data isolation. All prices are to be quoted in USD on a Firm-Fixed-Price basis, with shipping F.O.B. Destination to the U.S. Senate. Offerors must specify if their quotation is Open Market or under a GSA Schedule/NASA SEWP/Other GWAC, and prices must be valid until March 31, 2026. The SAA reserves the right to reject non-compliant quotations.

This government file outlines the comprehensive Purchase Order Clauses for the U.S. Senate, specifically administered by the Sergeant at Arms (SAA) Contracting Officer. It details the authority of the Contracting Officer, the strict order of precedence for contractual documents, and mandates compliance with Senate security regulations. Key clauses address inspection and acceptance of goods and services, the rejection of external terms referenced by hyperlink, and the conditions for price adjustments and invoicing, with specific instructions for different contract types and a rejection of late payment fees. The document explicitly prohibits unauthorized advertising and outlines severe penalties for gratuities and conflicts of interest. It also defines terms for termination due to cause or convenience and excusable delays. Significant sections focus on data protection, privacy, cybersecurity, and restrictions on AI training using Senate data. It includes protocols for incident notification, personnel security background checks, and strict rules regarding assignment, change in control, indemnification, and automatic renewals to comply with federal law. The document emphasizes that only federal law applicable to the U.S. Senate applies, excluding acts like the Prompt Payment Act.

This addendum outlines critical modifications to commercial license agreements for contractors working with the U.S. Senate, Office of the Sergeant at Arms (SAA). It clarifies that any terms conflicting with federal law or Senate Procurement Regulations are null and void, with the addendum and Senate Purchase Order clauses taking precedence. Key areas addressed include the unenforceability of clauses requiring the SAA to pay future fees or indemnify contractors, the SAA's control over third-party claims (with the Department of Justice having ultimate authority), and the prohibition of automatic renewals, contractor-initiated audits, and SAA responsibility for taxes. The addendum also specifies that external terms are not binding unless attached to the contract, mandates federal law and regulations for venue and choice of law, and rejects mandatory arbitration and unilateral termination or modification by the contractor. It further restricts advertising references to the SAA, requires contractor confidentiality and data protection upon contract termination, and outlines SAA's rights for termination due to default or convenience, as well as in cases of gratuities or non-availability of funds. Finally, it prohibits assignment by the licensor without prior SAA approval.

The "OEM Statement of Compliance on Limitation on Telecommunications Equipment Procurement" is a critical document for federal government RFPs, grants, and state/local RFPs. It serves as an Original Equipment Manufacturer's (OEM) declaration of compliance with Section 208 of the Legislative Branch Appropriations Act, 2020. This act, part of the Further Consolidated Appropriations Act, 2020 (P.L. 116-94), prohibits the acquisition of specific telecommunications equipment and information systems categorized as high-impact or moderate-impact. These security categorizations are defined by the National Institute of Standards and Technology's (NIST) Federal Information Processing Standard Publication 199. The statement requires a certifying officer's name, title, and signature, along with the date, to attest to the OEM's adherence to these federal procurement limitations.

Request for Quotation 2026-R-024 seeks quotes for Cohesity Backup Storage as a Service. Offerors must submit a signed PRICING TABLE and any applicable End User License Agreements (EULA) or contract terms, along with a signed ADDENDUM TO COMMERCIAL AGREEMENTS if terms are provided. Crucially, offerors must be Cohesity authorized resellers and provide an OEM statement confirming this authorization for federal government sales in the USA. If offering telecommunications equipment or high/moderate-impact information systems, an OEM Statement of Compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, is required. Submissions are due via email by January 23, 2026, at 5 p.m. ET, with questions due by January 12, 2026, at 5 p.m. ET. Key submission requirements include active SAM registration, direct product supply from authorized US channels, firm-fixed-prices on an F.O.B. Destination basis, and full text submission of all terms and conditions. The Senate plans one award based on Lowest Price Technically Acceptable criteria.