Supply of Propane - Great Lakes National Cemetery -- S111
ID: QSE--36C78625Q50187Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Fuel Dealers (457210)

PSC

UTILITIES- GAS (S111)

Original Source

https://sam.gov/opp/9cba6ca2d86d4e298489e5ea52c5c7b4/view
Timeline
    Description

    The Department of Veterans Affairs, through its National Cemetery Administration, is seeking qualified vendors for a Sources Sought Announcement regarding the supply and maintenance of propane at the Great Lakes National Cemetery in Holly, Michigan. The procurement involves the installation, monitoring, and delivery of three propane tanks of varying sizes to support heating units and kitchen appliances, with an estimated annual usage of 3,000 to 5,000 gallons. This initiative is crucial for maintaining the operational integrity of the cemetery's facilities dedicated to honoring veterans. Interested vendors must submit their capabilities and organizational information by April 28, 2025, to the Contracting Officer, Olalekan Ismail, at olalekan.ismail@va.gov, as this notice is intended for acquisition planning and does not constitute a commitment to contract awards.

    Point(s) of Contact
    Olalekan IsmailContracting Officer
    olalekan.ismail@va.gov
    Files
    Title
    Posted
    P09 - Scope of Work Supply of Propane.docx
    Great Lakes National Cemetery (GLNC) in Holly, MI requires the supply and maintenance of propane tanks for its administration, maintenance, and honor guard buildings. The project aims to install three tanks of specified sizes (1,990-gallon for maintenance, 1,000-gallon for administration, and 500-gallon for honor guard) to serve heating units and kitchen appliances. The contractor is responsible for the installation, monitoring, and delivery of propane, including emergency responses and the occasional filling of six backup tanks. Compliance with federal and state regulations is mandatory during all operations. Upon contract completion, the contractor will remove tanks without disrupting services. The timeline for tank installation and delivery is crucial, with operations scheduled during weekdays only, ensuring service continuity at the cemetery. The estimated annual usage of propane is between 3,000 to 5,000 gallons, reflecting variable seasonal demands. The document outlines the essential requirements, scope of work, and responsibilities to maintain the cemetery’s reverent environment dedicated to veterans.
    SOURCES SOUGHT ANNOUNCEMENT.docx
    The Department of Veterans Affairs' National Cemetery Administration is issuing a Sources Sought Announcement for the supply of propane at the Great Lakes National Cemetery in Holly, Michigan. This announcement, posted on April 22, 2025, is not a solicitation but aims to gather information for acquisition planning and identify potential vendors. The NCA seeks a provider for a five-year contract, including a base year and four option years. Interested vendors should respond by April 28, 2025, with details regarding their capabilities, organization information, and DUNS number, while adhering to business size classifications under the specified NAICS code. Responses must be submitted electronically, with strict guidelines on content and confidentiality. The government emphasizes that this notice does not commit it to contract awards or payment for the information provided. Vendors' responses will be used to inform future solicitations but are not substitutes for official proposals.
    Lifecycle
    Title
    Type
    Supply of Propane - Great Lakes National Cemetery -- S111
    Currently viewing
    Sources Sought
    Similar Opportunities
    Great Lakes Turf Maintenance -- S208
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a turf maintenance contract at the Great Lakes National Cemetery in Holly, Michigan. This procurement involves a new turf maintenance contract that includes a base year plus four option years, aimed at maintaining the grounds of Station 923. The services are critical for ensuring the upkeep and aesthetic quality of the cemetery, which serves as a final resting place for veterans. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), should contact April Graves at april.graves@va.gov for further details regarding the solicitation process.
    Great Lakes Turf Maintenance -- S208
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a turf maintenance contract at the Great Lakes National Cemetery in Holly, Michigan. This procurement involves a new turf maintenance contract that includes a base year plus four option years, aimed at maintaining the cemetery's grounds to ensure a respectful environment for veterans and their families. The services required fall under the Landscaping Services category, specifically identified by NAICS code 561730 and PSC code S208, highlighting the importance of maintaining the aesthetic and functional quality of the cemetery grounds. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), should contact April Graves at april.graves@va.gov for further details regarding the solicitation process.
    Bulk Oxygen and Tank Rentals
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor for the supply and rental of bulk medical-grade liquid oxygen and associated tank services for four VA Medical Centers located in Alabama and Georgia. The procurement includes the provision of contractor-owned tanks, timely deliveries, emergency services, and compliance with federal and state regulations, including FDA and USP standards. This contract, which is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), will operate under a firm-fixed-price agreement with a base year and four option years, running from March 1, 2026, to February 28, 2031. Interested parties must submit their offers electronically to Leonard Robinson at leonard.robinson@va.gov by December 19, 2025, and are required to attend mandatory site visits from December 1-4, 2025, to avoid disqualification.
    Combined Synopsis Solicitation - 36C78626Q50013 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, National Cemetery Administration, is seeking qualified contractors to provide Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services for Calverton National Cemetery under Solicitation Number 36C78626Q50013. The procurement aims to establish a firm-fixed-price contract for a twelve-month base year with four one-year options, encompassing seasonal HVAC maintenance, annual cleaning and reports, boiler system maintenance, and Delta Controls BMS monitoring for the Administration Building. This contract is crucial for ensuring the operational efficiency and comfort of the cemetery facilities, while also adhering to the dignity required in such a setting. Interested parties must submit their quotes by December 29, 2025, at 12:00 pm EST, and are encouraged to attend a site visit scheduled for December 15, 2025. For further inquiries, contact Contracting Officer Sarah Poole at sarah.poole1@va.gov.
    Propane Supply and Delivery - Fort McCoy, WI
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking quotations for the procurement and delivery of approximately 145,000 gallons of propane gas annually to Fort McCoy, Wisconsin. The contract is intended to cover the period from April 1, 2026, to March 31, 2031, highlighting the importance of a reliable propane supply for the operations at the facility. Interested vendors can reach out to Dustin Robertson at 502-898-1255 or via email at dustin.t.robertson4.civ@army.mil for further details regarding the solicitation process.
    National Cemetery Administration - Admin Office Supplies - Riverside National Cemetery - 7510
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking interested vendors to provide administrative office supplies for the Riverside National Cemetery. This procurement aims to identify Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses capable of fulfilling the requirements, which include specific brand-name-or-equal casket labels, temporary tags, gravesite tags, and various OEM or OEM-equivalent toner and ink cartridges. The contract will be structured as an Indefinite Delivery Indefinite Quantity (IDIQ) with a base year and four option years, emphasizing the importance of delivering brand-new, unopened items and ensuring the replacement of any damaged goods at the contractor's expense. Interested parties must submit their company information, capability statements, and pricing samples by December 22, 2025, at 9:00 AM CST, and can contact Stacey Lewallen at stacey.lewallen@va.gov for further inquiries.
    Pacific Continental Midwest Grounds & Cemetery Equipment
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA), specifically the National Cemetery Administration (NCA), is seeking qualified small businesses to supply grounds maintenance and cemetery operations equipment for the Pacific, Continental, and Midwest District National Cemeteries. The procurement aims to establish multiple-award Blanket Purchase Agreements (BPAs) for new, commercially available equipment, including tractors, mowers, trailers, excavators, and forklifts, all meeting OEM specifications and warranties. This equipment is crucial for maintaining the operational standards of national cemeteries, ensuring they remain well-kept and respectful environments for veterans. Interested vendors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), must submit their responses, including company information and capabilities statements, in PDF format by the specified deadline to Brian Trahan at brian.trahan@va.gov.
    6835--Medical Gas Supply - Sources Sought
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from potential contractors for Medical Gas Delivery services at the Greater Los Angeles Healthcare System, specifically for the West Los Angeles VA Medical Center. The procurement aims to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and other small businesses capable of supplying various medical gases, including Liquid Nitrogen, Argon Gas, Compressed Air, Carbon Dioxide, and Oxygen, all of which must meet stringent FDA and DOT regulations. Interested parties are required to submit their company details, including their SAM UEI number, contact information, business type, and socioeconomic status by December 29, 2025, to the Contracting Officer, Ms. Renee Kale, at renee.kale@va.gov. This sources sought notice is for planning purposes only and does not solicit quotes at this time.
    H391--Underground Storage Inspection & Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified small businesses to provide underground and aboveground storage tank inspection and maintenance services for the VA Northern Indiana Healthcare System, specifically at the Marion and Fort Wayne campuses. The procurement involves comprehensive services including compliance checks, leak detection, and maintenance in accordance with Indiana's Storage Tank Rules and other applicable regulations. This contract, which includes a base year and four option years, is critical for ensuring the safety and compliance of the VA's fuel storage systems. Interested vendors must submit their quotes by January 5, 2026, at 1 PM EST, and direct any questions to Contract Specialist Tiera Sims at tiera.sims@va.gov by December 17, 2025, at 3 PM EST.
    Combined Synopsis Solicitation - 36C78626Q50013 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services for the Calverton National Cemetery in New York. The contractor will be responsible for performing maintenance services in accordance with the Statement of Work outlined in the solicitation. These services are crucial for ensuring the proper functioning of HVAC systems, which are essential for maintaining a suitable environment at the cemetery. Interested parties should contact Contracting Officer Sarah Poole at sarah.poole1@va.gov for further details, and must ensure to include a signed copy of any amendments with their quote package.