Vermont Air National Guard RSD Lodging
ID: W50S9C26QA002Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N4 USPFO ACTIVITY VTANG 158SOUTH BURLINGTON, VT, 05403-5867, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/2f6ae8fe658a4e058ec69eff40b9ca2a/view
Timeline
    Description

    The Department of Defense, specifically the Vermont Air National Guard, is seeking qualified small businesses to provide lodging services for Regularly Scheduled Drill (RSD) events in South Burlington, Vermont. The procurement involves a Firm Fixed Price contract for fully furnished lodging units, with specific requirements outlined in the Performance Work Statement, including 24/7 emergency services and compliance with health and safety regulations. This opportunity is critical for supporting the operational readiness of the Air National Guard, with the contract covering lodging needs from January to March 2026. Interested vendors must submit their quotes electronically by January 13, 2026, and can direct inquiries to MSgt Kristen Lucey or MSgt James Yoshikawa at the provided contact information.

    Files
    Title
    Posted
    Attch 1_ Performance Work Statement (PWS) RSD Lodging.pdf
    This Performance Work Statement (PWS) outlines the requirements for a contractor to provide Airman Lodging Services for the Vermont Air National Guard (VTANG). The contractor will supply all necessary personnel, equipment, and materials to offer non-personal lodging services within a 50-mile radius of the VTANG facility in South Burlington, VT. The period of performance is one year, from January through March 2026. Key requirements include providing fully furnished, non-smoking units with specific amenities, maintaining 24/7 lodging and emergency services, adhering to strict security protocols, and ensuring compliance with federal, state, and local health and safety regulations. The contractor must develop a Quality Control Plan, and the government will conduct Quality Assurance surveillance. The PWS also details government-furnished information (occupant rosters) and outlines immediate reporting requirements for any disturbances or facility emergencies.
    Attch 2_ Instructions to Offerors.pdf
    This addendum outlines the quote submission instructions, format, content, and evaluation criteria for solicitation W50S9C-26-Q-A002, a federal government Request for Proposal (RFP) for long-term lodging services. Quotes are due by January 13, 2026, at 3:00 PM EDT, and must be submitted electronically to the specified Contracting Officers. Offerors are limited to two compliant quotes, which must be valid for at least 60 days and cover all solicitation requirements. The quote must be formatted using MS Office 2013 compatible files (Word, Excel, PDF) and include specific volumes for Technical Capability, Past Performance, and Price. Evaluation will prioritize Technical Capability, Past Performance, and Price, with the government aiming to award a single Firm-Fixed Price (FFP) contract to a responsible offeror.
    Attch 3_ Price Quote Spreadsheet.xlsx
    The document, identified as Attachment 3; Price Quote Spreadsheet W50S9C-26-Q-A002, is a request for proposal (RFP) for lodging services for the 158th Fighter Wing, Vermont Air National Guard, specifically for their RSD (Reserve Component Senior Development) Lodging needs. It details the required lodging for two distinct periods: February 4-8, 2026 (CLIN 0001) and March 6-8, 2026 (CLIN 0002). The RFP specifies the quantity and type of rooms (doubles and singles) needed for each day within these periods. The spreadsheet includes fields for the vendor to provide their name, UEI, submission date, and point of contact, as well as daily rates, total rate prices per night, total monthly prices, and an overall award total, all currently marked as blank for vendor input.
    Attch 4_ Clauses and Provisions 26QA002.pdf
    This government file, W50S9C26QA002, outlines essential clauses and instructions for offerors participating in federal acquisitions of commercial products and services. It details requirements for compliance with various regulations, including those related to the Federal Acquisition Supply Chain Security Act (FASCSA), prohibition on covered defense telecommunications equipment, and Wide Area WorkFlow (WAWF) payment instructions. Key sections address representations and certifications concerning small business status, Buy American Act, Trade Agreements, and restrictions on business operations with certain foreign entities or those with delinquent federal taxes. The document also provides evaluation criteria for offers, emphasizing technical capabilities, past performance, and price, with technical and past performance being relatively more important than price. It ensures compliance with federal statutes and executive orders to maintain national security, ethical conduct, and financial accountability in government contracting.
    Attch 5_ National Guard Protest Procedures.pdf
    The National Guard (NG) Agency Protest Program offers an Alternative Dispute Resolution forum for addressing concerns with NG contracts, aiming to resolve disputes within 35 calendar days and reduce protests filed with external bodies like the Government Accountability Office (GAO). During a protest, contract award or performance is suspended similar to GAO protests. Protests must adhere to FAR 33.103 timeliness requirements and specifically request resolution under the NG Agency Protest Program. Filers can submit protests to either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both. Specific mailing and email addresses are provided for filing under this program, while other agency-level protests should be directed to the Contracting Officer as per the solicitation. Public-facing information and contracting enterprise details are available on the National Guard's website.
    Lifecycle
    Title
    Type
    Vermont Air National Guard RSD Lodging
    Currently viewing
    Combined Synopsis/Solicitation
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