V231--Hoptel Lodging Services, Birmingham VAMC
ID: 36C24726Q0163Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF247-NETWORK CONTRACT OFFICE 7 (36C247)AUGUSTA, GA, 30904, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/workspace/contract/opp/e3d99900a6364adea0fd0777b102b77f/view
Timeline
    Description

    The Department of Veterans Affairs, Network Contracting Office 07, is seeking qualified vendors to provide Hoptel Lodging Services for the Birmingham VA Medical Center, aimed at accommodating VA beneficiaries authorized for overnight stays under the VA Hoptel Program. The contractor will be responsible for offering temporary lodging, including up to six standard double, handicap-accessible rooms daily, along with shuttle services to and from the medical center and surrounding facilities. This initiative is crucial for ensuring that veterans have access to comfortable and compliant lodging during their medical visits, with a contract structure that includes a one-year base period and four one-year option periods. Interested vendors must submit their responses, including company details and anticipated rates, to Lasonja Harvey at Lasonja.harvey@va.gov by December 18, 2025, at 2:00 PM ET, as this notice is for market research purposes only and not a solicitation for quotes.

    Point(s) of Contact
    Lasonja HarveyContracting Officer
    478-272-1210 x3112
    lasonja.harvey@va.gov
    Files
    Title
    Posted
    36C24726Q0163.docx
    The Department of Veterans Affairs, Network Contracting Office 07, has issued a Sources Sought Notice for market research regarding Hoptel Lodging Services for the Birmingham VA Medical Center. This notice, solicitation number 36C24726Q0163, seeks temporary lodging for VA Beneficiaries under the VA Hoptel Program. Responses are due by December 18, 2025, at 2:00 PM ET and are for planning purposes only, not a solicitation for quotes. Interested vendors are to provide company details, UEI number, business size status (NAICS 721110), compliance with subcontracting limitations for SDVOSB/VOSB, and an anticipated rate. This initiative aims to determine the appropriate acquisition strategy and potential set-asides.
    PWS Hoptel Lodging Services Birmingham AL-Draft.docx
    This Performance Work Statement outlines the requirement for Hoptel Lodging Services for the Birmingham VA Health Care System. The contractor shall provide hotel/motel lodging for VA-referred Veteran beneficiaries and their companions. The contract is a firm-fixed-price award with a one-year base period and four one-year option periods. Key requirements include providing up to six standard double, handicap-accessible rooms daily (two on weekends), with an annual total of 1050 rooms. The contractor must confirm reservations within 24 hours, allow late check-ins, and provide 24-hour cancellation notice from the government. Shuttle services to and from the Birmingham VAMC or surrounding medical facilities are required daily, including special transportation for Renal Transplant Center patients to and from the airport. Facilities must be within seven miles of the VA Medical Center, offer complimentary parking, basic room amenities (microwave/kitchenette, refrigerator, TV, phone, iron/ironing board, daily linens, personal care items), complimentary breakfast, and maintain high standards of cleanliness, pest control, safety, security, and compliance with federal, state, and local regulations, including the Hotel and Motel Fire Safety Act and ADA. The government will not cover unapproved stays, damages, non-specified amenities, pet fees (except service animals), or federal taxes.
    Lifecycle
    Title
    Type
    V231--Hoptel Lodging Services, Birmingham VAMC
    Currently viewing
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