Digitization of the Office of Cuba Broadcasting (OCB) Tape Library
ID: 951700-25-Q-0011Type: Combined Synopsis/Solicitation
Overview

Buyer

UNITED STATES AGENCY FOR GLOBAL MEDIA, BBGUNITED STATES AGENCY FOR GLOBAL MEDIA, BBGOFFICE OF CONTRACTSWASHINGTON, DC, 20237, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

SUPPORT- ADMINISTRATIVE: LIBRARY (R605)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6946b23b99ec4ccd83565d042f056e01/view
Timeline
    Description

    The United States Agency for Global Media (USAGM) is soliciting proposals for the digitization of the Office of Cuba Broadcasting (OCB) Tape Library, which consists of approximately 5,000 video tapes primarily in Betacam SP and Betacam SX formats. The objective is to convert these tapes to HD quality using specific technical requirements, including XDCAM 4:2:2 format and a bit rate of 50 Mbps, with a final file type of .mp4, all to be completed on-site at the OCB Headquarters in Miami within 90 days of contract award. This initiative is crucial for preserving and modernizing broadcasting archives, thereby enhancing the dissemination of information to the Cuban populace. Interested small businesses must submit both technical and price quotations by March 5, 2025, and can direct inquiries to Christopher Capers at ccapers@usagm.gov or Karoline Duffy at KDuffy@usagm.gov.

    Point(s) of Contact
    Christopher Capers
    ccapers@usagm.gov
    Karoline Duffy
    KDuffy@usagm.gov
    Files
    Title
    Posted
    Attachment A - SOW.pdf
    The U.S. Agency for Global Media (USAGM) is seeking a contractor to digitize the Office of Cuba Broadcasting (OCB) Tape Library, which includes approximately 5000 video tapes, primarily in Betacam SP and Betacam SX formats. The digitization process must convert the media to HD quality, using specific technical requirements, including XDCAM 4:2:2 format and a bit rate of 50 Mbps, with a final file type of .mp4. The project will be conducted on-site at the OCB Headquarters in Miami over a period of 90 days from the contract award, aiming for completion within 8 to 10 weeks. The contractor is responsible for delivering, installing, and operating the digitization equipment, and will also integrate the digitized content with the existing Media Asset Management System. Payments will be processed monthly upon receipt of invoices and activity reports, submitted through the designated government platform. The contracting officer overseeing this process is Karoline E. Duffy, with Francisco Chong assigned as the contracting officer's representative for technical oversight and invoicing facilitation. This initiative underscores the USAGM's goal of providing accessible information to the Cuban population through modernized digital resources.
    Attachment B - Terms and Conditions.pdf
    The document is a Request for Quotation (RFQ) from the Office of Cuba Broadcasting (OCB) concerning the digitization of the OCB Tape Library. It outlines essential contract clauses, provisions, and the requirements for participation in the bidding process. Key topics include compliance with Federal Acquisition Regulations (FAR), submission requirements for technical and price proposals, and evaluation criteria emphasizing the importance of technical acceptability and cost. Offerors must confirm their registration in the System for Award Management (SAM) and ensure their proposals reflect their capability to meet the project's requirements. The RFQ specifies various mandatory clauses regarding contractor responsibilities, including compliance with labor standards, prohibitions on specific telecommunications services, and the submission of representations and certifications. The funding mechanisms and award processes favor proposals that align with government regulations and emphasize ethical conduct. The document serves as a critical guideline for vendors interested in securing a contract for the digitization services, ensuring adherence to legal and operational standards throughout the bidding and execution phases of the project.
    Attachment C - Price Schedule.xlsx
    The document outlines a price schedule for a government Request for Proposals (RFP) regarding audio/video services. It specifies a base year service category, which includes a total of 3,000 hours allocated for audio/video content. The schedule includes provisions for onsite installation and commissioning, alongside other direct costs, which are not to exceed a certain limit (NTE). A subtotal for these costs is also indicated, culminating in a grand total figure that encapsulates the overall financial requirement for the proposed services. This structured pricing outline is essential for transparency and budget planning within the context of federal grants and RFP processes, facilitating potential vendors in submitting competitive bids. The document serves as a key component in ensuring that proposals meet fiscal parameters while delivering specified service outcomes.
    Attachment D - QA.xlsx
    The United States Agency for Global Media (USAGM) is soliciting proposals for a Video Storage System Upgrade through the Office of Cuba Broadcasting (OCB). This document, identified as RFQ # 951700-25-Q-0011, includes a pre-submission inquiries spreadsheet, which captures vendor questions and government responses regarding the upgrade project. The focus on questions indicates a collaborative approach to clarify technical specifications and requirements for potential vendors. The upgrade aims to enhance video storage capabilities, emphasizing the modernization of broadcasting infrastructure while ensuring efficiency and reliability. Overall, this project reflects USAGM's commitment to improving its media operations concerning Cuba and addressing any vendor inquiries proactively to facilitate a transparent procurement process.
    Request for Quote (RFQ) - 951700-25-Q-0011.pdf
    The Office of Cuba Broadcasting (OCB) is seeking quotations for the Digitization of the OCB Tape Library under RFQ 951700-25-Q-0011. This request is exclusively set aside for small businesses. The project aims to digitize archival media used by Radio and Television Martí, which provides essential news and information to the Cuban populace across various platforms. Candidates must submit both technical and price quotations by March 5, 2025, with a technical approach articulated in a narrative format to determine acceptable quality. The selection will use a Lowest Price Technically Acceptable (LPTA) evaluation method, preferring the lowest acceptable bid. Contractors should register in the System for Award Management (SAM) to qualify. Responses to any inquiries about the solicitation must be submitted by February 21, 2025, with applicable files and conditions clearly outlined in created attachments. This initiative demonstrates the U.S. government's commitment to supporting small businesses while ensuring the preservation and accessibility of its broadcasting archives to enhance communication and information dissemination efforts.
    Lifecycle
    Title
    Type
    Digitization of the Office of Cuba Broadcasting (OCB) Tape Library
    Currently viewing
    Combined Synopsis/Solicitation
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