Sources Sought - Short Term Disability (STD) and Long Term Disability (LTD) Insurance Programs
ID: 2031JW25N00006Type: Sources Sought
Overview

Buyer

TREASURY, DEPARTMENT OF THEOFFICE OF THE COMPTROLLER OF THE CURRENCYCOMPTROLLER OF CURRENCY ACQSWASHINGTON, DC, 20219, USA

NAICS

Direct Life Insurance Carriers (524113)

Original Source

https://sam.gov/opp/bd58272556394ad895e781802c9bd16b/view
Timeline
    Description

    The Department of the Treasury, specifically the Office of the Comptroller of the Currency (OCC), is seeking qualified contractors to underwrite and administer its Short Term Disability (STD) and Long Term Disability (LTD) insurance programs for its employees and those of the Office of Financial Research (OFR). The contractor will be responsible for managing these programs through an integrated disability management approach, which aims to enhance employee experiences during transitions from STD to LTD, facilitating return-to-work efforts and vocational rehabilitation. This procurement is crucial for ensuring that federal employees receive appropriate support and benefits during periods of disability, with the anticipated NAICS code for the services being 524113—Direct Life Insurance Carriers. Interested firms must submit their responses by January 22, 2025, and can direct inquiries to Patrick Reil at Patrick.Reil@occ.treas.gov or John Baumert at John.Baumert@occ.treas.gov.

    Files
    Title
    Posted
    Appendix A_Deliverables Listing for RFI.docx
    The document outlines the deliverables required from a contractor following the award of a federal government contract, specifically for the Office of the Comptroller of the Currency (OCC) and the Office of Financial Regulation (OFR). Key deliverables include electronic submissions of insurance policies and claim filing instructions six weeks post-contract award, along with an implementation project plan and claim reporting structures as mutually agreed upon. Reporting requirements encompass an annual Disability Income Report, quarterly Call In-take Reports, and monthly Activity Reports detailing the claims process. Additionally, an Experience Report and Claims Experience Report will be provided annually or as agreed with the OCC and the Contractor. The structured timeline for deliverables emphasizes compliance and accountability, ensuring that the contractor meets the necessary standards for reporting and claims management as mandated by the government. This document serves as a critical framework for the operational expectations tied to the contract, facilitating effective communication and project execution.
    RFI STD LTD Re-compete (final).docx
    The Office of the Comptroller of the Currency (OCC) has issued a Request for Information (RFI) for contractors to underwrite and administer its Short Term Disability (STD) and Long Term Disability (LTD) insurance programs. This RFI serves planning purposes only and does not constitute a solicitation or a commitment to contract. The OCC encourages responses from small businesses across various socioeconomic categories, highlighting a preference for capabilities in integrated disability management that enhance employee experiences in returning to work. Interested firms must provide essential information including business identification, experience, and tax reporting processes. The RFI requests details about prior contracts, including examples that demonstrate relevant experience and certifications. Submissions are due by January 22, 2025, and the document includes a Statement of Work (SOW) for further guidance. Respondents are informed that this notice does not preclude their ability to bid on future solicitations. The anticipated NAICS code for the underlying services is 524113—Direct Life Insurance Carriers. Responses should be concise and limited to ten pages.
    SOW for RFI.docx
    The document outlines the Statement of Work (SOW) for a Firm Fixed Price Contract focused on providing Short-Term Disability (STD) and Long-Term Disability (LTD) insurance for employees of the Office of the Comptroller of the Currency (OCC) and the Office of Financial Research (OFR). The contract will include coverage evaluation, premium payment structures, claim management, and integration of benefits. The planned coverage modifications will raise the maximum benefit for LTD from $330,000 to $370,000, while benefits will be adjusted to ensure they align closely with employees' needs during periods of illness. Key elements include fixed annual rates for STD and LTD plans, compliance with Federal requirements for security and privacy, and consideration of accessibility under Section 508 of the Rehabilitation Act. The contractor must maintain data confidentiality, manage claims efficiently, and adhere to stringent security protocols to protect sensitive information related to the administration of the insurance programs. The document emphasizes the importance of employee support and risk management in delivering these benefit plans to ensure both compliance and quality service for the OCC's diverse workforce.
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