33330225RF0010010 Design Build Services for Solar Project at Smithsonian Environmental Research Center (SERC)
ID: 33330225RF0010010Type: Combined Synopsis/Solicitation
Overview

Buyer

SMITHSONIAN INSTITUTIONSMITHSONIAN INSTITUTIONSMITHSONIAN INSTITUTIONARLINGTON, VA, 22202, USA

NAICS

Commercial and Institutional Building Construction (236220)

PSC

CONSTRUCTION OF MUSEUMS AND EXHIBITION BUILDINGS (Y1JA)

Original Source

https://sam.gov/opp/ce9f7a18f3774f36a7bcb44b22c79962/view
Timeline
    Description

    The Smithsonian Institution is seeking proposals for a design-build contract to establish a solar photovoltaic system at the Smithsonian Environmental Research Center (SERC) in Edgewater, Maryland. The project aims to develop a ground-mounted solar power system with a nominal capacity of 3.2 MW DC, with an optional design for 4.0 MW DC, encompassing all necessary services such as engineering, design, permitting, and installation. This initiative is part of the Smithsonian's commitment to sustainable energy solutions, aiming to achieve Net Zero energy usage while significantly reducing greenhouse gas emissions. Proposals are due by March 13, 2025, following a mandatory pre-proposal meeting and site tour on February 13, 2025. Interested parties can contact Christine Grant at grantCA@si.edu for further information.

    Point(s) of Contact
    Christine Grant
    grantCA@si.edu
    Files
    Title
    Posted
    33330225RF0010010 ( Amend 2).pdf
    This document is Amendment Number 002 to Solicitation 333302-25RF-0010010 regarding the Solar Project at the Smithsonian Environmental Research Center (SERC). It outlines the requirements for offerors to acknowledge receipt of the amendment prior to the specified deadline. The amendment states that the proposal due date has been set for March 13, 2025, at 3:00 PM ET. Additionally, a Preproposal Conference and Site Visit will take place on February 13, 2025, at 9:00 AM, with a maximum of four attendees per team allowed, necessitating prior reservations with the contact person, Christine Grant. While this amendment modifies certain aspects of the original solicitation, it explicitly confirms that all remaining details of RFP 333302-25RF-0010010 remain unchanged. This document conveys critical procedural information to potential contractors regarding submission timelines and conference details in the context of federal contracting processes.
    33330225RF0010010 ( Amend 3).pdf
    This document is Amendment Number 003 to Solicitation 333302-25RF-0010010 regarding the Solar Project at the Smithsonian Environmental Research Center (SERC). It outlines the procedures for acknowledging receipt of the amendment and instructions on submitting proposals. The proposal due date is set for March 13, 2025, at 3:00 PM ET. The amendment specifies that if changes to a previously submitted offer are needed, such changes must be communicated prior to the specified opening date through appropriate channels. Additionally, all other aspects of the original Request for Proposal (RFP) remain unchanged. The amendment is officially signed by the Contracting Officer, Christine Grant, ensuring compliance with federal regulations and guidelines. This document serves to keep all bidders informed of adjustments to the solicitation process, emphasizing timely communication and adherence to established deadlines.
    33330225RF0010010 ( Amend1).pdf
    This document is Amendment Number 001 to Solicitation 333302-25RF-0010010 for the Solar Project at the Smithsonian Environmental Research Center (SERC). The primary purpose is to notify bidders of changes to the Request for Proposals (RFP), including the revised proposal due date of March 13, 2025, at 3:00 PM ET. Additionally, it provides details about the Pre-proposal Conference and Site Visit scheduled for February 13, 2025, at the Jean Schmidt Conference Center, along with directions for accessing the venue. Participants are required to check in at the security booth upon arrival, and the agenda for the conference includes a project overview followed by a question-and-answer session and a site visit. The amendment emphasizes the importance for bidders to acknowledge receipt of this amendment in their submissions and maintains that all other aspects of the RFP remain unchanged. This document adheres to federal norms for modifying solicitations, addressing essential details for prospective contractors in the solar project procurement process.
    33330225RF0010010 Solicitation.pdf
    The Smithsonian Institution is inviting proposals for a design-build construction contract to establish a Solar field at the Smithsonian Environmental Research Center (SERC) located in Edgewater, MD. The contract requires the successful contractor to provide all necessary services, including engineering, design, permitting, and installation of the solar photovoltaic system, conforming to specified requirements. Offerors must submit their proposals by March 13, 2025, following a pre-proposal meeting and site tour scheduled for February 13, 2025. The proposal submission consists of separate technical and cost files, which must adhere to the guidelines to avoid disqualification. The document outlines essential requirements such as the provision of performance and payment bonds, timeline expectations, inspection and acceptance protocols, and the responsibilities of both the contractor and the Smithsonian. The contract is governed by various clauses and requirements that ensure compliance, quality assurance, and the protection of historical or archeological interests during construction. Overall, this RFP emphasizes the Smithsonian's commitment to sustainable energy solutions while maintaining rigorous construction and compliance standards.
    Section J Attachments.pdf
    The Smithsonian Institution is seeking proposals for a Design-Build Contractor to deliver a solar project at the Smithsonian Environmental Research Center in Edgewater, MD. The RFP outlines a requirement for the contractor to design and construct a ground-mounted photovoltaic system with a nominal capacity of 3.2 MW DC, and an optional design capable of producing 4.0 MW DC. The contractor will be responsible for all aspects of the project, including engineering, construction, permitting, and compliance with local regulations regarding net metering. Key components of the work involve adherence to Smithsonian and Maryland Codes, securing necessary environmental permits, and creating a system design that optimizes solar efficiency. The evaluation will focus not only on cost but also on technical merit and past performance of the bidding teams. A series of submission requirements and deadlines are specified, including a mandatory pre-proposal meeting for bidders to understand site conditions. The project completion is anticipated within 379 calendar days from the Notice to Proceed, emphasizing the need for effective project scheduling and management.
    SERC Solar Project- Pre-Proposal Conf Brief.pdf
    The SERC Solar PV Project aims to develop a 3.2 to 4.0 MW solar power system at the Smithsonian Environmental Research Center (SERC) to achieve Net Zero energy usage. A preproposal conference scheduled for February 13, 2025, outlines the project's goals, ensuring long-term cost savings, eliminating electric procurement costs, and significantly reducing greenhouse gas emissions equivalent to that of over 500 homes annually. The initiative supports SERC’s mission in science, research, and education, focusing on the ecological impacts of solar fields and promoting public understanding of renewable energy solutions. Proposals for the project are due by March 13, 2025, with a timeline of essential milestones outlined for completion. The bid process includes base requirements and optional services for operation and maintenance. Key evaluation factors emphasize the experience of the design-build team, the proposal's schedule, and the concept design ideas. The project reflects the Smithsonian's commitment to sustainability and resilience in energy use, signaling a progressive step towards enhancing environmental infrastructure while supporting educational endeavors.
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