Project Name: 19th Floor Server Room HVAC Replacement (318); Station Location: Winston Salem, North Carolina, VARO; Project Location: 19th Floor (Wells Fargo Building)
ID: 36C10D24Q0266Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFVETERANS BENEFITS ADMIN (36C10D)WASHINGTON, DC, 20006, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF OTHER ADMINISTRATIVE FACILITIES AND SERVICE BUILDINGS (Z2AZ)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/2d3b959fb75d4a3db0b1412dc643bbc1/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the replacement of the HVAC unit in the 19th Floor Server Room at the Winston Salem Veterans Affairs Regional Office. The project involves the removal of the existing HVAC unit and its replacement with a new unit to ensure optimal temperature and humidity conditions for server functionality. This procurement is crucial for maintaining efficient operations within the VA's infrastructure, with an estimated project cost between $25,000 and $100,000. Interested contractors must submit their quotations by September 12, 2024, and can contact Dirk Kelley at dirk.kelley@va.gov or 203-932-5711 for further information.

    Point(s) of Contact
    Dirk Kelley
    Dirk.Kelley@va.gov
    Files
    Title
    Posted
    36C10D24Q0266_1.docx
    The Department of Veterans Affairs (VA) is initiating the 19th Floor Server Room HVAC Replacement project at the Winston Salem Veterans Affairs Regional Office (VARO) in North Carolina. This presolicitation notice outlines the upcoming competitive solicitation, set to be published around August 14, 2024. The project entails the removal and replacement of the existing HVAC unit to ensure optimal conditions for the server room's functionality. With a projected cost between $25,000 and $100,000, the project's scope requires a Firm-Fixed-Price Purchase Order and will be a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Eligible SDVOSBs must be verified through the Small Business Administration's certification and registered in the System for Award Management (SAM). All relevant documents and amendments related to the solicitation will be accessible on SAM's website. This procurement highlights the VA's commitment to supporting veteran-owned businesses while ensuring efficient operational conditions within government infrastructure.
    36C10D24Q0266.docx
    The request for quotations (RFQ) 36C10D24Q0266 from the Department of Veterans Affairs seeks quotes from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the replacement of the HVAC unit in the 19th Floor Server Room at the Winston Salem VA Regional Office. The project requires the contractor to provide labor, materials, and supervision to replace an outdated Leibert Minimate 2 HVAC unit, ensuring compliance with federal standards. The estimated cost for the construction falls between $25,000 and $100,000, with submissions due by September 12, 2024. Alongside technical requirements, bidders must demonstrate past performance, address safety regulations, and follow a structured submission process, including electronic invoicing procedures. The evaluation criteria balance past performance, technical proposal compliance, and pricing to ensure the best value for the government. The project duration is set for 30 days post-award, emphasizing adherence to a smoke-free work environment and cleanliness. This RFQ emphasizes the government’s commitment to engaging small veteran-owned businesses in public contracts while maintaining strict adherence to competitive bidding and quality standards.
    36C10D24Q0266 0001.docx
    The document pertains to an amendment of solicitation 36C10D24Q0266 for the HVAC replacement project at the Veterans Affairs Regional Office in Winston Salem, North Carolina. It highlights two primary updates: first, the results of a site visit conducted on August 20, 2024, with an attached sign-in sheet; and second, a response to one submitted Request for Information (RFI), with the detailed response included as an attachment. Importantly, no further RFIs will be accepted following this amendment. The amendment serves to provide clarity and updates to potential contractors regarding the project’s requirements and expectations. The signing and acknowledgment of this amendment are mandated to ensure all interested parties are informed. Overall, this document reflects standard practices within federal procurement processes to maintain transparency and communication among contractors and the government.
    S02 Construction Wage Rate Determination - Forsyth County NC.pdf
    The document outlines the wage determination for building construction projects in Forsyth County, North Carolina, as per the Davis-Bacon Act. It specifies minimum wage rates for various construction roles, highlighting that contracts must comply with executive orders related to federal contracts. For contracts initiated on or after January 30, 2022, the minimum wage rate is set at $17.20 per hour under Executive Order 14026, while contracts awarded prior to this date, but not renewed or extended, must meet the rate of $12.90 as per Executive Order 13658. A wide array of trade classifications and their respective wage rates and fringe benefits are provided, ranging from carpenters to electricians and laborers. Moreover, it mentions provisions for paid sick leave under Executive Order 13706 for contracts awarded from January 1, 2017, onward. The document includes guidelines for wage determination appeals and clarifies that surveys and union rates inform wage classifications. It serves to ensure compliance and protections for workers on federal contracts, crucial for adherence to labor standards in government-funded projects.
    S02 Limitations on Subcontracting Certificate of Compliance - Special Trade Construction.docx
    The VAAR 852.219-75 document outlines the limitations on subcontracting for contracts involving services and construction under the jurisdiction of the Department of Veterans Affairs (VA). It specifies that contractors must ensure a certain percentage of the contract value is performed by certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). For services, contractors cannot pay more than 50% to non-certified firms; for general construction, the limit is 85%; and for special trade construction, it is 75%. Contractors must certify compliance with these limits and may be required to provide documentation for verification. Non-compliance may lead to penalties, including referral for debarment and potential prosecution. The document also emphasizes the importance of certified SDVOSB/VOSB involvement to promote small business opportunities within the federal contracting framework. Overall, the main purpose is to ensure that contracts awarded by the VA are executed in good faith by certified veteran-owned businesses, thereby supporting the economic development of these enterprises.
    S02 Past Performance Questionnaire.docx
    The Past Performance Questionnaire (PPQ) is a key evaluation tool for the federal contract solicitation number 36C10D24Q0266, concerning the HVAC replacement in a server room. The document is structured into three parts: vendor contract identification, evaluator identification, and an evaluation section detailing performance across various categories. Evaluators are expected to rate contractor performance on elements like service quality, timeliness, business relations, personnel management, compliance with safety and environmental standards, cost management, and contractual considerations. Ratings range from Exceptional to Unsatisfactory, with detailed narratives required for each rating, especially in cases of deficiencies. The PPQ emphasizes the importance of factual, accurate responses to assist contract awarding decisions. Lastly, it concludes with directions for returning the completed questionnaire to the designated Contracting Officer, Dirk Kelley. This process underscores the need for rigorous assessment of contractors in federal procurement to ensure quality service delivery.
    S02 Requests for Information Form.docx
    The document consists of a series of questions related to federal government requests for proposals (RFPs), grants, and state and local RFPs. It outlines the iterative information-gathering process employed to solicit applications and proposals from potential contractors and organizations. Each question serves to probe various aspects of grant application and project execution, including eligibility criteria, funding allocation, performance metrics, and compliance with government regulations. The questions are structured to ensure clarity and systematic assessment of proposals, facilitating informed decision-making by government agencies. The overall purpose is to streamline the proposal evaluation process and ensure alignment with federal objectives, thereby promoting effective use of taxpayer funds while addressing pressing community needs.
    S04 Site Visit Sign-In Sheet.pdf
    The Department of Veterans Affairs (VA) has issued a Request for Quotation (RFQ) for the HVAC replacement in the 19th Floor Server Room at the Winston Salem Veterans Affairs Regional Office. The solicitation number for this project is 36C10D24Q0266, and the RFQ was released on August 14, 2024. A site visit for interested contractors occurred on August 20, 2024, at 10:00 am EST. Participants convened at the Wells Fargo Building’s main lobby and included representatives from the VA and several contractors. A sign-in sheet documented attendee details, including names, titles, and contact information for both government personnel and contractors. The project represents the VA's ongoing efforts to maintain and upgrade its facilities, ensuring efficient operations and improved working conditions for its employees.
    S05 Request for Information Response - Question 1.pdf
    The document addresses a solicitation query regarding HVAC controls, specifically the compatibility of a valve actuator model. It references the Schneider Electric valve actuator assembly, including part numbers VBB3N01+M332A01 (the model in question) and two other Schneider Electric components (M313A01 actuator and VBBN3A01 three-way control valve). The key point confirmed is that the VBB3N01+M332A01 model is interchangeable and meets the Veterans Affairs (VA) requirements effectively. This communication serves to clarify specifications crucial for compliance with government procurement standards, ensuring that offered products align with agency needs in the context of federal requests for proposals (RFPs) and grants. Overall, the document emphasizes the importance of model compatibility in the procurement process and assures that the specified products fulfill regulatory requirements.
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