Document Destruction Service for US Naval Hospital, Guam & Apra Harbor Branch Clinic
ID: HT941025Q1006Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/911f3e47f1f84453a27ff31e6aeadf0f/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency, is seeking qualified vendors to provide Document Destruction Services for the U.S. Naval Hospital in Guam and the Apra Harbor Branch Clinic. The procurement involves secure shredding of confidential documents, including patient identifiable information (PII) and patient health information (PHI), in compliance with HIPAA regulations and NAID certifications, with a focus on maintaining the highest security standards. The contract will require the contractor to supply 72 lockable security containers and conduct weekly and bi-monthly pickups, ensuring proper handling and disposal of sensitive materials. Interested parties must submit firm-fixed price quotations by May 29, 2025, and can contact Jocelyn Layson-Castillo at Jocelyn.t.layson-castillo.civ@health.mil for further information.

    Point(s) of Contact
    Jocelyn Layson-Castillo
    Jocelyn.t.layson-castillo.civ@health.mil
    Files
    Title
    Posted
    Combined Synopsis-Solicitation - Doc Destruction Services.docx
    The document pertains to a Request for Quotation (RFQ) for Document Destruction Services for the U.S. Naval Hospital in Guam and the Apra Harbor Branch Clinic, as outlined in solicitation HT941025Q1006. It intends to procure commercial services via Full and Open Competition and specifies that all offers must be submitted as firm-fixed price quotations by May 29th, 2025. The service involves weekly collection of containers for document destruction, with detailed pricing for various collection scenarios across multiple performance periods extending to 2030. The document underscores the importance of compliance with federal regulations, including registration on the System for Award Management (SAM) and capability to utilize electronic invoicing through Wide-Area-Workflow (WAWF). Additionally, it includes provisions related to contractor performance, representation, and certifications. The solicitation requires that the awarded contractor undergo inspections by U.S. Naval Hospital personnel, ensuring service quality aligns with the specified performance standards. Overall, this RFQ reflects the government’s structured approach to public procurement, emphasizing transparency, compliance, and competition among vendors.
    PWS Document Destruction Services FY25.pdf
    The Performance Work Statement (PWS) outlines the requirements for the destruction services of confidential documents for the U.S. Navy Medicine Readiness and Training Command Guam (USNMRTC Guam) and the Naval Base Guam Branch Health Clinic. The contract encompasses safe and secure shredding of documents containing patient identifiable information (PII) and patient health information (PHI), in compliance with HIPAA regulations and NAID certifications. The contractor is responsible for providing all necessary resources, including personnel and equipment, and must supply 72 lockable security containers for document collection. The collection frequency includes weekly pickups for 11 containers and bi-monthly pickups of all 72 containers. A Certificate of Destruction must be issued post-destruction, detailing material destroyed and destruction methods. The document emphasizes the importance of security, with strict guidelines for handling classified materials and requirements for contractor performance evaluation and communication. The period of performance spans from September 1, 2025, to August 31, 2030, with additional option years. This PWS ensures the proper handling and disposal of sensitive health information, safeguarding patient privacy while fulfilling federal regulations.
    Lifecycle
    Title
    Type
    Document Destruction Service for US Naval Hospital, Guam & Apra Harbor Branch Clinic
    Currently viewing
    Combined Synopsis/Solicitation
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