Document Destruction Service for US Naval Hospital, Guam & Apra Harbor Branch Clinic
ID: HT941025Q1006Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/911f3e47f1f84453a27ff31e6aeadf0f/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency, is seeking qualified vendors to provide Document Destruction Services for the U.S. Naval Hospital in Guam and the Apra Harbor Branch Clinic. The procurement involves secure shredding of confidential documents, including patient identifiable information (PII) and patient health information (PHI), in compliance with HIPAA regulations and NAID certifications, with a focus on maintaining the highest security standards. The contract will require the contractor to supply 72 lockable security containers and conduct weekly and bi-monthly pickups, ensuring proper handling and disposal of sensitive materials. Interested parties must submit firm-fixed price quotations by May 29, 2025, and can contact Jocelyn Layson-Castillo at Jocelyn.t.layson-castillo.civ@health.mil for further information.

    Point(s) of Contact
    Jocelyn Layson-Castillo
    Jocelyn.t.layson-castillo.civ@health.mil
    Files
    Title
    Posted
    Combined Synopsis-Solicitation - Doc Destruction Services.docx
    The document pertains to a Request for Quotation (RFQ) for Document Destruction Services for the U.S. Naval Hospital in Guam and the Apra Harbor Branch Clinic, as outlined in solicitation HT941025Q1006. It intends to procure commercial services via Full and Open Competition and specifies that all offers must be submitted as firm-fixed price quotations by May 29th, 2025. The service involves weekly collection of containers for document destruction, with detailed pricing for various collection scenarios across multiple performance periods extending to 2030. The document underscores the importance of compliance with federal regulations, including registration on the System for Award Management (SAM) and capability to utilize electronic invoicing through Wide-Area-Workflow (WAWF). Additionally, it includes provisions related to contractor performance, representation, and certifications. The solicitation requires that the awarded contractor undergo inspections by U.S. Naval Hospital personnel, ensuring service quality aligns with the specified performance standards. Overall, this RFQ reflects the government’s structured approach to public procurement, emphasizing transparency, compliance, and competition among vendors.
    PWS Document Destruction Services FY25.pdf
    The Performance Work Statement (PWS) outlines the requirements for the destruction services of confidential documents for the U.S. Navy Medicine Readiness and Training Command Guam (USNMRTC Guam) and the Naval Base Guam Branch Health Clinic. The contract encompasses safe and secure shredding of documents containing patient identifiable information (PII) and patient health information (PHI), in compliance with HIPAA regulations and NAID certifications. The contractor is responsible for providing all necessary resources, including personnel and equipment, and must supply 72 lockable security containers for document collection. The collection frequency includes weekly pickups for 11 containers and bi-monthly pickups of all 72 containers. A Certificate of Destruction must be issued post-destruction, detailing material destroyed and destruction methods. The document emphasizes the importance of security, with strict guidelines for handling classified materials and requirements for contractor performance evaluation and communication. The period of performance spans from September 1, 2025, to August 31, 2030, with additional option years. This PWS ensures the proper handling and disposal of sensitive health information, safeguarding patient privacy while fulfilling federal regulations.
    Lifecycle
    Title
    Type
    Document Destruction Service for US Naval Hospital, Guam & Apra Harbor Branch Clinic
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    FY26 EAMC Medical Record Storage and Shredding Services
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Medical Command, is seeking proposals for record storage and shredding services at the Dwight D. Eisenhower Army Medical Center in Fort Gordon, Georgia. The contractor will be responsible for the secure pickup, storage, retrieval, destruction, and shipment of various media records, including classified and privacy-protected documents, with an estimated annual volume of approximately 1,500 units and 760-1,200 cubic feet of storage. This contract is crucial for maintaining compliance with Army, Air Force, and National Archives regulations, ensuring the secure handling of sensitive information, and providing 24/7 customer service. Interested vendors must submit their proposals by December 19, 2025, and can contact Sara Craig at sara.l.craig2.civ@health.mil or 254-285-6743 for further details.
    R614--Shredding service Providence VAMC Providence RI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a contractor to provide shredding and document destruction services for the Providence VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs) in Rhode Island. The procurement involves a firm fixed-price contract for non-personnel services, covering a base year from March 1, 2026, to February 28, 2027, with four optional one-year extensions, emphasizing compliance with VA Directive 6371, HIPAA, and Privacy Act regulations. This initiative is crucial for ensuring the secure handling and destruction of sensitive information, including personally identifiable information (PII) and protected health information (PHI), thereby reinforcing the VA's commitment to data security. Interested contractors should contact Jeffrey S. Fleming at jeffrey.fleming@va.gov for further details, with an estimated total contract value of $16.5 million over the potential duration of the contract.
    Scrap Disposal - Guam
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA) Disposition Services, is soliciting proposals for a contract focused on scrap disposal operations in Guam. The selected contractor will be responsible for providing comprehensive services including scrap removal, demilitarization, mutilation, de-manufacturing, disposal, and recycling of various materials, ensuring compliance with environmental regulations and safety standards. This contract is particularly significant as it supports military installations in the Santa Rita region and may involve additional pickup locations as designated by the contracting officer. Proposals are due by 3:00 PM EST on January 15, 2026, and interested parties should direct their submissions and inquiries to Bradley Moehlig and Michael Mamaty via email.
    Naval Hospital Guam-Agana Expanded Badge Readers and Alarm Systems
    Dept Of Defense
    The Defense Health Agency (DHA) intends to award a sole-source contract to G4S Security Systems (Guam), Inc. for the procurement and installation of a badge access system, duress alarm system, and bathroom panic button system at Naval Hospital Guam-Agana (NHGA). This acquisition is necessary to enhance security measures within the Mental Health Department/Crisis Stabilization Program, ensuring that the new systems are compatible with the existing WinPak security framework at the facility. The contract is set to be awarded with a delivery date of September 30, 2025, and interested vendors may submit capability statements to challenge the sole-source basis by August 28, 2025, via email to Cha-on P. Gordon at cha-on.p.gordon2.civ@health.mil. No telephone requests will be honored.
    Regulated Medical Waste Services
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Health Care Activity, is seeking sources for Regulated Medical Waste (RMW) disposal services to support military medical treatment facilities across the United States, Guam, and Puerto Rico. The procurement aims to identify qualified contractors capable of providing comprehensive RMW removal, transportation, and disposal services, adhering to federal, state, and local regulations, including those for hazardous waste. This initiative is crucial for maintaining health and safety standards within military healthcare environments, ensuring proper handling of potentially infectious materials. Interested parties must submit their capability statements, along with the required Market Research Questionnaire and Experience Reporting Form, to the designated contacts by the specified deadlines, with the contract anticipated to be awarded as a firm fixed price agreement commencing on January 31, 2027.
    Justification for Exception to Fair Opportunity - Nationwide Shred
    Dept Of Defense
    The Department of Defense, specifically the Defense Counterintelligence and Security Agency, is seeking to justify an exception to the fair opportunity process for a nationwide shredding service. This procurement aims to secure administrative support for paper shredding, which is crucial for maintaining confidentiality and security of sensitive information. The opportunity underscores the importance of reliable shredding services in safeguarding national security interests. Interested parties can reach out to Lindsey Schuman at lindsey.d.schuman.civ@mail.mil or Russell Pollock at russell.m.pollock.ctr@mail.mil for further details regarding this procurement.
    HVF Precious Metals
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor for the destruction of classified information technology (IT) equipment under the contract FA9401-23-P-0031. The procurement focuses on the disposal of computers, servers, peripherals, and other items that have been in contact with U.S. Government classified information, requiring compliance with specific destruction standards. HVF Precious Materials has been identified as the sole contractor capable of fulfilling these requirements due to its approval by the Air Force Office of Special Investigation (AFOSI) and its proximity to Kirtland Air Force Base, which minimizes transportation costs and time for government personnel. Interested parties can reach out to Elizabeth Ongstad at elizabeth.ongstad@us.af.mil or Nathaniel Bovell at nathaniel.bovell@us.af.mil for further information.
    FY26 GSU THC Pharmaceutical Medication Returns [base+3options]
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, is soliciting proposals for pharmaceutical medication returns at the Tohatchi Health Center in New Mexico. This procurement, set aside for small businesses, requires offerors to provide waste disposal services, including waste characterization, container provision, staff training, and ongoing support, with a contract period spanning from January 1, 2026, to December 31, 2026, and options for three additional years. The services are critical for managing hazardous pharmaceutical waste in compliance with regulatory standards, ensuring safe disposal and environmental protection. Interested parties must submit their proposals by December 19, 2025, at 3:00 PM MS, and can direct inquiries to Ken Parrish at Ken.Parrish@ihs.gov or by phone at 928-871-1342.
    Department of Defense Pharmacy Uniform Formulary Blanket Purchase Agreement/Uniform Formulary Additional Discount Program
    Dept Of Defense
    The Department of Defense, through the Defense Health Agency, is soliciting quotes for the Pharmacy Uniform Formulary Blanket Purchase Agreement and the Uniform Formulary Additional Discount Program, aimed at establishing an effective pharmacy benefits program for the Military Health System. This procurement involves the evaluation and selection of pharmaceutical agents based on their clinical and cost-effectiveness, with a focus on newly approved drugs that will be reviewed by the Pharmacy and Therapeutics Committee in February 2025. Interested vendors must submit their pricing information, including National Drug Codes (NDCs), by December 19, 2024, and are encouraged to participate in a pre-quotation teleconference on December 4, 2024. For further inquiries, vendors can contact Tracy Banks at tracy.e.banks2.civ@mail.mil or Julia Trang at julia.n.trang.civ@health.mil.
    DRAFT SOLICITATION HQC00226QE001
    Dept Of Defense
    The Defense Commissary Agency (DeCA) is seeking proposals from Women-Owned Small Businesses (WOSB) for a draft solicitation (HQC00226QE001) to provide Dry, Chill, and Frozen Storage and Transportation Services in Guam. The contract will cover a base year and three option years, with an estimated annual quantity of 1,392 to 2,880 containers, requiring vendors to demonstrate technical capability, staffing plans, and relevant past experience in food storage and transportation. This opportunity is critical for ensuring the efficient supply chain management and distribution of food products to military commissaries, emphasizing compliance with federal and DoD regulations, food safety, and operational continuity. Interested parties must prepare for a virtual oral presentation scheduled between January 16-21, 2026, and can direct inquiries to Mark Gunn at mark.gunn@deca.mil or by phone at 804-734-8000 x 48934.