J066--DxM 1040 MicroScan WalkAway PM
ID: 36C25726Q0004Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/af3a65befd354771880e7b74f27c04ee/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to award a sole source contract for preventative maintenance and service of the DxM 1040 MicroScan WalkAway instrument to Beckman Coulter, Inc. This procurement requires the contractor to provide annual preventative maintenance, 24/7 technical support, and on-site service, ensuring compliance with federal regulations and VA accreditation policies. The contract period is set from December 20, 2025, to December 19, 2026, with a projected award date around November 1, 2025. Interested vendors must submit capability statements by July 21, 2025, at 10:00 AM CDT, and must be registered in the System for Award Management (SAM) and verified as Service Disabled Veteran Owned or Veteran Owned Small Businesses. For further inquiries, contact Jose Campa at jose.campa@va.gov or (210) 694-6311.

    Point(s) of Contact
    Jose CampaSenior Contract Specialist
    (210) 694-6311
    Jose.Campa@va.gov
    Files
    Title
    Posted
    36C25726Q0004.docx
    The Department of Veterans Affairs (VA) is issuing a notice regarding a sole source procurement for preventative maintenance and service of the DxM 1040 MicroScan WalkAway instrument, intended for the West Texas VA Health Care System. The contract is anticipated to be awarded to Beckman Coulter, Inc., with expected action around November 1, 2025, and a performance period from December 20, 2025, to December 19, 2026. This procurement will be conducted under FAR 13.501(a)(2)(i), and while it is not a request for competitive proposals, any interested parties may submit capability statements to be considered. Interested vendors must be registered in the System for Award Management (SAM) and be verified as Service Disabled Veteran Owned or Veteran Owned Small Businesses. Responses are due by July 21, 2025, at 10:00 AM CDT. Should no responses be received, a contract will be awarded to Beckman Coulter, Inc. without further notice. The document emphasizes compliance with proper procurement procedures and transparency in soliciting alternatives, maintaining the VA's discretion in determining competition.
    SOW MicroScan Walkaway PM.pdf
    The West Texas VA Health Care System requires preventative maintenance and service for its DxM 1040 MicroScan Walkaway instrument (S/N 44010514, ID# 83788377) in Pathology and Laboratory Medicine. The contract mandates one preventative maintenance service annually, performed by a Certified Beckman Coulter Field Service Engineer or authorized third party. Services include 24/7 technical phone and remote support, assay test menu expansion, and on-site service Monday-Friday, 8am-4:30pm, excluding holidays. Preventative maintenance must cover specific component replacements, system checks, and adjustments. The contractor must provide all labor, parts, and travel, including OEM replacement parts and emergency services with a two-business-day on-site response. Loaner instruments will be provided, with shipping costs covered by the contractor. The period of performance is from December 20, 2025, to December 19, 2026, with four one-year option periods. Detailed service reports are required after each visit. The contract adheres to federal and VA regulations concerning information security, records management, and compliance with AABB and CAP accreditation policies. Contractor personnel require VA access badges and must comply with facility safety protocols.
    SOW MicroScan Walkaway PM.pdf
    The West Texas VA Health Care System requires preventative maintenance and service for the DxM 1040 MicroScan Walkaway device, underscoring its importance in Pathology and Laboratory Medicine. The contractor must provide comprehensive services annually, including labor, parts, and 24/7 technical support, while ensuring maintenance tasks such as replacing optical shields, inspecting water tanks, and performing system checkups. Services are to be conducted on-site during weekdays, with strict adherence to operational and safety improvements. The period of performance stretches from December 20, 2025, through December 19, 2030, encompassing various option years. Contractors must comply with federal information security laws and are liable for any breaches involving sensitive personal data. Documentation post-service is mandatory, detailing the service performed and any parts replaced, with an emphasis on compliance with the American Association of Blood Banks and other regulations. Additionally, contractor employees must obtain access badges and follow facility protocols. This contract illustrates the VA's dedication to maintaining high standards of care and operational efficiency within its healthcare systems.
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    J066--DxM 1040 MicroScan WalkAway PM
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