6515--Notice of Intent to Sole Source - EndoSoft Software Subscription
ID: 36C26325Q0145Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Software Publishers (513210)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/42d43e74340f4b2ba592be1e703dcd0a/view
Timeline
    Description

    The Department of Veterans Affairs intends to issue a Sole Source contract to Utech Products Inc., doing business as EndoSoft, for a proprietary software licensing subscription. This procurement aims to secure a one-year subscription for view-only access to EndoSoft software, which is essential for reviewing patient documents and images at the VA Iowa City Health Care System, along with comprehensive technical support services. The contract, which will run from February 1, 2025, to January 31, 2026, includes provisions for 24/7 technical assistance, preventive maintenance, and strict compliance with information security protocols. Interested parties may submit their capabilities and relevant documentation by November 22, 2024, at 5:00 PM Mountain Time, to the Contracting Officer, Dennis Salmonsen, at dennis.salmonsen@va.gov.

    Point(s) of Contact
    Dennis SalmonsenContracting Officer
    (605) 347-2511
    dennis.salmonsen@va.gov
    Files
    Title
    Posted
    36C26325Q0145_1.docx
    The Department of Veterans Affairs (VA) is issuing a Notice of Intent to Sole Source a contract with Utech Products Inc., doing business as EndoSoft, for a proprietary software licensing subscription. This software will be utilized to review patient documents and images at the VA Iowa City Health Care System. The contract is a Firm-Fixed-Priced Purchase Order, being pursued under the authority of the Federal Acquisition Regulation (FAR), due to the unique requirements of the software only met by EndoSoft. The subscription will cover a one-year licensing agreement, starting from February 1, 2025, to January 31, 2026, and will include various support services, such as 24/7 technical assistance and VA National Security Clearance for remote access. Interested parties may provide information regarding their capabilities, though this notice is explicitly not a request for competitive bids. Responses must be submitted by November 22, 2024, by 5:00 PM Mountain Time. Striving for compliance with specified requirements will be assessed at the government’s discretion for potential procurement processes, if applicable. Supporting documentation concerning capability must accompany any responses submitted.
    SOW - DRAFT - EndoSoft Subscription - IC.docx
    The Iowa City VA Health Care System seeks a one-year subscription for view-only access to EndoSoft software, which supports their endoscopy viewing solution. The vendor must provide technical support, 24/7 access, and a single license for the software. Additionally, the vendor is responsible for annual preventive maintenance, remote diagnostics, and hands-on service within one day of a request. Documentation for Joint Commission purposes must be provided, detailing equipment service logs and maintenance performed, and services cannot be subcontracted. The contract duration spans from February 1, 2025, to January 31, 2026, with four additional renewal options. The overall terms include firm-fixed pricing, security protocols, and requirements for the handling of sensitive VA information. Strict compliance with information security and privacy directives is mandated, involving secure storage, encryption, and the safeguarding of potentially sensitive personal data. The contractor is obligated to execute data destruction and return all VA information upon contract termination. This request for subscription and services reflects the VA's commitment to ensuring operational integrity and patient safety in medical procedures through reliable software and maintenance support.
    Lifecycle
    Title
    Type
    6515--Notice of Intent to Sole Source - EndoSoft Software Subscription
    Currently viewing
    Special Notice
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