J063--FY25 AITC PACS Contract (VA-25-00008651)
ID: 36C10B25R0006Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (J063)

Original Source

https://sam.gov/opp/1e58d5d191a349ad9654156644e20856/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals for the FY25 AITC PACS Contract, which involves the maintenance and support of the Physical Access Control System (PACS) and Closed-Circuit Television (CCTV) systems at the Austin Information Technology Center (AITC). The contract requires 24/7 onsite support from certified technicians for specific software, including Software House C-Cure 9000 and EverRun, due to stringent security requirements that prohibit remote assistance. This procurement is critical for ensuring the operational integrity and security of systems that support veteran services, with a total contract value of up to $25 million over a base year and four option years. Interested vendors must submit their proposals by January 7, 2025, at 2 PM Eastern Time, and can direct inquiries to Contract Specialist Christian R. Brown at christian.brown5@va.gov or by phone at 848-377-5181.

    Point(s) of Contact
    Christian R. BrownContract Specialist
    (848) 377-5181
    christian.brown5@va.gov
    Files
    Title
    Posted
    36C10B25R0006.docx
    The Federal Government has released a combined synopsis and solicitation notice for the FY25 AITC PACS Contract (Solicitation Number: 36C10B25R0006) under the Department of Veterans Affairs (VA). This document outlines the particulars of the RFP, including the response deadline set for December 19, 2024, at 2 PM Eastern Time. The contracting office is located in Eatontown, NJ, with Christian R. Brown serving as the point of contact. The project is categorized under Product Service Code J063 and NAICS Code 561621. Additionally, the notice stipulates that Recovery Act funds are not applicable, and attachments related to the Request for Proposal (RFP) and a brand name justification are provided for further details. The overarching goal of this RFP is to solicit proposals for the provision of the required services in alignment with VA standards and regulations, thus supporting its mission to serve veterans effectively.
    36C10B25R0006 0001_1.docx
    This document serves as an amendment to a solicitation for contract number 36C10B25R0006 issued by the Department of Veterans Affairs, specifically the Technology Acquisition Center. It outlines the requirements for acknowledgment of receipt of this amendment, which extends the deadline for offers to January 7, 2024, at 2:00 PM EST. Offerors are instructed to complete specific items to confirm receipt of the amendment. The amendment details signify administrative changes to the contract order and emphasize that all other terms and conditions remain unchanged. It specifies procedures for making alterations to submitted offers and stresses the importance of timely acknowledgment to avoid rejection. Overall, this amendment is part of the VA’s ongoing efforts in the procurement process, aiming to ensure compliance and clarity for bidders while maintaining structural integrity within government contracting.
    36C10B25R0006 0001.docx
    The document pertains to an amendment for the FY25 AITC PACS Contract (VA-25-00008651) issued by the Department of Veterans Affairs under solicitation number 36C10B25R0006. The response deadline for proposals is set for January 7, 2025, at 2:00 PM Eastern Time. This amendment is part of a combined solicitation process and does not involve Recovery Act funds. The specified Product Service Code is J063, and the relevant NAICS Code is 561621, indicating a service-oriented contract in the area of technical services. All communications should be directed to the Contract Specialist, Christian R. Brown, via his provided email. The performance location is centered at the Technology Acquisition Center in Eatontown, NJ. Additionally, further details are provided in the attached document referenced within the amendment. The focus of this amendment and solicitation is to engage vendors in supporting the technical needs of the VA, ensuring quality service delivery to veterans.
    36C10B25R0006 AITC PACS_JA_FINAL_Redacted.pdf
    The Department of Veterans Affairs (VA) seeks to establish a firm-fixed price contract for 24/7 maintenance and support of its Physical Access Control System (PACS) and Closed-Circuit Television systems at the Austin Information Technology Center (AITC). The contract specifically requires brand name support for Software House C-Cure 9000 and EverRun software licenses, as only certified technicians have the necessary access to maintain these systems onsite. Due to security restrictions at AITC, remote support is not permissible, necessitating immediate onsite response for critical issues. The justification cites authority under 41 U.S.C. 3304(a)(1) for limited competition due to the specificity of software requirements, highlighting that alternatives would not meet agency needs and could result in costly system replacement estimated at $1.6 million. Market research failed to reveal additional providers capable of offering the required software support. Efforts were made to further promote competition through Requests for Information, which yielded no viable alternatives. In conclusion, the contract will be released unrestricted on the Contract Opportunities portal to maximize competition while adhering to federal regulations. This underscores the VA’s approach to maintaining security and operational integrity through certified maintenance of essential systems.
    RFP AITC PACS 36C10B25R0006_FINAL.pdf
    The document details a Request for Proposal (RFP) issued by the Department of Veterans Affairs (VA) for maintenance and support of the Austin Information Technology Center's Physical Access Control System (PACS). It outlines a firm-fixed-price contract expected to span one base year with four option years, totaling a maximum of $25 million. The contractor will provide 24/7 support for PACS and Closed-Circuit Television (CCTV) systems, ensuring operational functionality while adhering to federal security regulations. Key service deliverables include project management, maintenance, technical support for identified systems, and documentation of all maintenance activities. The contractor must possess necessary certifications and provide a robust inventory of spare parts. Throughout the contract performance period, progress reports and compliance with federal guidelines regarding Information Security, including handling and safeguarding sensitive data, are mandatory. The structure of the document includes sections specifying administrative details, performance work statements, price schedules, and applicable regulations. This RFP highlights the VA's commitment to enhancing security systems that serve veterans' care and reflects the federal acquisition process, indicating transparency and accountability in fulfilling government contract requirements.
    Lifecycle
    Title
    Type
    J063--FY25 AITC PACS Contract (VA-25-00008651)
    Currently viewing
    Combined Synopsis/Solicitation
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