Transcription Services
ID: 80NSSC25907622QType: Combined Synopsis/Solicitation
Overview

Buyer

NATIONAL AERONAUTICS AND SPACE ADMINISTRATIONNATIONAL AERONAUTICS AND SPACE ADMINISTRATIONNASA SHARED SERVICES CENTERSTENNIS SPACE CENTER, MS, 39529, USA

NAICS

All Other Legal Services (541199)

PSC

SUPPORT- ADMINISTRATIVE: OTHER (R699)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/eefaefa1a21c49b4bbc2877e45c1885b/view
Timeline
    Description

    The National Aeronautics and Space Administration (NASA) is seeking proposals for transcription services through a contract managed by the NASA Shared Services Center. The primary objective is to provide certified transcription for recorded interviews and legal proceedings, requiring transcribers with significant experience or certification from the American Association of Electronic Reporters and Transcribers (AAERT). This service is crucial for ensuring accurate and timely documentation of investigative materials within federal operations, adhering to strict confidentiality and formatting standards. Interested vendors must submit their quotes by July 8, 2025, referencing tracking number 80NSSC25907622Q, and should direct inquiries to Shanna Patterson at shanna.l.patterson@nasa.gov.

    Point(s) of Contact
    Shanna Patterson
    shanna.l.patterson@nasa.gov
    Files
    Title
    Posted
    SATPC0038839 Tab 04 4 SOW.pdf
    The Office of Inspector General's Office of Investigations (OI) is seeking certified transcription services for recorded interviews essential for judicial and administrative proceedings. The contractor must securely receive audio files and provide transcriptions for interviews conducted across NASA facilities. Key requirements include having certified transcribers with at least four years of federal court experience, understanding legal terminology, and the ability to produce high-quality transcriptions rapidly. Deliverables must adhere to Federal Courts Format and guarantee confidentiality. The contractor is expected to provide clear communication and rapid error corrections without additional charges. The contract will begin on July 1, 2025, and includes several option periods extending until June 30, 2030. Overall, this solicitation emphasizes the need for accurate, secure, and timely transcription of critical investigative materials within the framework of government operations.
    SATPC0038839 Tab 04 QA Document.pdf
    The NASA Office of Inspector General (OIG) is soliciting proposals for a contract focused on transcription services, primarily for interviews and legal proceedings. The contract will be a singular award, replacing an expiring contract. Key requirements include that transcribers must have extensive experience or certification from the American Association of Electronic Reporter and Transcribers (AAERT). Transcriptions will primarily be provided in various digital audio formats, including MP4, WMA, and MPEGs. Submitted transcripts are to be delivered electronically in PDF format with digital signatures, eliminating the need for hard copies. The formatting requirements specify 25 lines per page, and while a sample transcript is available for reference, no pricing matrix is provided. Feedback inquiries regarding delivery timelines clarify that these are measured in business days. The response also indicates that the solicitation does not target HUBZone small businesses and denies requests for extensions on bid submissions. The document maintains an objective tone focused on technical qualifications and compliance with transcription standards intended for federal government operations.
    SATPC0038839 Tab 10 RFQ Open Market Template.pdf
    The document outlines the Request for Quotation (RFQ) for a brand name or equal requirement under NASA, with quotes due by July 8, 2025. Vendors must include specific information such as CAGE/UEI codes, lead times, and points of contact when submitting their bids, referencing the tracking number provided. The procurement is reserved for small businesses, and offerors must be registered in the System for Award Management (SAM) to be eligible for award. Key contractual provisions include compliance with federal acquisition regulations, especially regarding telecommunications and video surveillance equipment. The offerors must make various certifications related to ownership, tax compliance, and adherence to labor standards. The RFQ stresses that all bids should meet the required specifications and include necessary representations and certifications. Moreover, the document contains clauses related to export licenses, contractors’ responsibilities regarding child labor, and prohibitions on contracting with companies engaging in sanctioned activities. Ensuring compliance with federal laws and regulations throughout the procurement process is emphasized. This RFQ exemplifies the structured approach taken by government entities to foster competitive bidding while ensuring compliance with legal and regulatory standards.
    Lifecycle
    Title
    Type
    Transcription Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Communique Licenses Renewal and Associated Services
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking to renew licenses for Communique software and associated services through a non-competitive procurement action. This action involves a firm-fixed price purchase order that supports the software currently in use across the NASA agency, with a performance period that began on January 1, 2023, and extends for one year. The Communique software is critical for facilitating communication and collaboration within NASA's operations. For further inquiries, interested parties can contact Caitlin Poulton at Caitlin.M.Poulton@nasa.gov.
    Provide NASA with a career page which can be used for job postings and growing employer brand/followers.
    National Aeronautics And Space Administration
    NASA's National Aeronautics and Space Administration (NASA) is seeking to establish a dedicated career page to enhance job postings and strengthen its employer brand through a sole source contract with Carahsoft Technology Corp. The initiative aims to provide three recruiter licenses for unlimited candidate search and outreach, five job dashboard manager seats for efficient job management, and 51 job slots to streamline the hiring process, all while showcasing NASA's culture and building a talent pipeline. The performance period for this project is set from December 12, 2025, to December 11, 2026, with interested organizations invited to submit their capabilities and qualifications by 12 p.m. Central Standard Time on December 15, 2025, to determine the potential for competitive procurement.
    Sound Level Calibrator (qty1)
    National Aeronautics And Space Administration
    NASA's National Aeronautics and Space Administration (NASA) is seeking to procure a Sound Level Calibrator (quantity 1) through a sole source contract with HOTTINGER BRUEL & KJAER INC., the sole provider for this equipment. This procurement is part of a broader initiative to enhance NASA Kennedy Space Center's (KSC) acoustic testing and environmental monitoring capabilities, which also includes additional high-precision microphone measurement equipment. Interested organizations are invited to submit their capabilities and qualifications in writing by 12 p.m. Central Standard Time on December 17, 2025, to the primary contact, Sara Jusino-Terry, at sara.a.jusino-terry@nasa.gov, as the government will evaluate submissions to determine the necessity of competitive procurement.
    AirSpan AirSpeed 2900 Outdoor gNB, Accessories, Software & Support
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) Shared Services Center is seeking quotations for the procurement of AirSpan AirSpeed 2900 Outdoor gNB, along with necessary accessories, software, and support. This requirement is a brand-name small business set-aside, aimed at enhancing NASA's telecommunications capabilities, and falls under the NAICS Code 541519. Interested vendors must ensure they are registered with www.sam.gov and comply with specific provisions related to telecommunications and video surveillance equipment. Quotes are due by September 22, 2025, at 12 p.m. CT, and all inquiries should be directed in writing to Sara Jusino-Terry at sara.a.jusino-terry@nasa.gov by September 19, 2025, at 10 a.m. CT.
    FY26 Entrust Subscription Renewal
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) Shared Services Center is seeking qualified vendors for the FY26 Entrust Subscription Renewal, a procurement set aside for small businesses under the NAICS Code 513210. This contract involves the acquisition of various Entrust CA Gateway subscriptions, PKI enrollment licenses, and associated Platinum Support Annual Fees, all of which are critical for maintaining secure communications and operations within NASA's Marshall Space Flight Center. The subscriptions will be delivered electronically and are required for a one-year period starting January 1, 2026, with a need by date of December 31, 2025. Interested parties must submit their quotes by December 11, 2025, at 8 a.m. CT, and can contact Stephanie Graham at Stephanie.n.Graham@nasa.gov for further information.
    GW ACSSL FY26 Dawn VME Chassis
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) Shared Services Center is seeking quotations for the GW ACSSL FY26 Dawn VME Chassis, a brand-name requirement under Request for Quotation (RFQ) 80NSSC26921020Q. This procurement is set aside for small businesses and falls under NAICS Code 334111, focusing on electronic computer manufacturing, with the goods intended for use in IT and telecom mobile device products. Quotes are due by December 17, 2025, at 1 p.m. CT, and must be submitted to Cara Craft at cara.s.craft@nasa.gov, with a requirement for quotes to remain valid for 30 days. Interested offerors must be registered on SAM.gov and comply with specific provisions regarding telecommunications equipment, as outlined in the RFQ documentation.
    National Center for Critical Information Processing and Storage (NCCIPS) V3
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking information from potential sources for the National Center for Critical Information Processing and Storage (NCCIPS) V3 contract, which focuses on facility operations, maintenance, management, and data center power and network integration. This procurement aims to support the NCCIPS, a secure 200,000 sq. ft. federal shared services facility located at NASA Stennis Space Center in Mississippi, which is designed to handle sensitive and classified data for federal agencies. Interested vendors are encouraged to submit their capabilities and relevant experience by January 12, 2026, at 12:00 PM CST, with responses not exceeding 15 pages, along with a completed Capabilities Statement Worksheet. For further inquiries, potential bidders can contact Steven R. Wood or Erin Brayson via email or phone.
    FY26 Wave6 Renewal
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is planning to award a sole source contract for the FY26 Wave6 Renewal to DS Government Solutions Corp, identified as the sole provider for this requirement. This procurement, managed by the NASA Shared Services Center, will be conducted under FAR 13.106-1(b)(1)(i) and will take place at the NASA Johnson Space Center in Houston, Texas. The services sought are categorized under Other Computer Related Services, specifically focusing on IT and telecom business application development software as a service. Interested organizations are invited to submit their capabilities and qualifications by 1 p.m. Central Standard Time on December 1, 2025, to Cara Craft at cara.s.craft@nasa.gov, which may influence the decision on whether to conduct a competitive procurement process.
    2026 MentorcliQ Renewal
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking to renew its contract with MentorcliQ, Inc. for the 2026 MentorcliQ Renewal, which involves the continuation and expansion of an enterprise-level IT platform for managing mentoring programs across the agency. The contractor will be responsible for providing software subscriptions, designing and configuring new mentoring programs, maintaining existing ones, and offering support and training, with the performance taking place at Stennis Space Center in Mississippi. This procurement is classified under NAICS Code 513210 and will be awarded as a sole source contract, with interested organizations invited to submit their capabilities by December 16, 2025, to Cara Craft at cara.s.craft@nasa.gov for potential competitive evaluation.
    SNA Software LLC. Limited Source Justification
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is issuing a Limited Source Justification for data analysis support services through GSA contractor SNA Software LLC. This procurement aims to secure specialized IT and telecom service delivery support, specifically focusing on operations center and project management services. The services are critical for the effective analysis and management of EPFD data, which plays a vital role in NASA's research and operational activities. Interested parties can reach out to primary contact Melissa Newell at melissa.newell@nasa.gov or secondary contact Nikki Terranova at nikki.terranova@nasa.gov for further information regarding this opportunity.