4th Quarter FY25 Subsistence Requirement
ID: 15B31725Q00000012Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI BENNETTSVILLEBENNETTSVILLE, SC, 29512, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c556ec2266b241e9aa79b62c48f03b14/view
Timeline
    Description

    The Department of Justice, through the Federal Bureau of Prisons at the Federal Correctional Institution in Bennettsville, South Carolina, is seeking proposals for the procurement of quarterly subsistence items for the fourth quarter of fiscal year 2025. This solicitation is exclusively set aside for small businesses, including HUBZone and women-owned enterprises, and requires vendors to provide a firm-fixed price for various food products, adhering to strict federal regulations regarding quality and safety. The goods procured will play a crucial role in meeting the dietary needs of the institution's population, ensuring compliance with health standards and operational efficiency. Interested vendors must submit their quotes by May 29, 2025, at 4:00 p.m. Eastern Standard Time, and can direct inquiries to Eric Clyburn at eclyburn@bop.gov or by phone at 843-454-8225.

    Point(s) of Contact
    Eric Clyburn
    (843) 454-8225
    eclyburn@bop.gov
    Files
    Title
    Posted
    15B31725Q00000012 Subsistence 4th Qtr 25.pdf
    The document is a Request for Proposal (RFP) issued by the Federal Bureau of Prisons for the procurement of subsistence products for Fiscal Year 2025, specifically the fourth quarter. The solicitation is set aside for small businesses, including HUBZone and women-owned enterprises, emphasizing the importance of supporting these sectors. Key details include the offer due date of May 29, 2025, pricing format requiring a firm fixed price, and requirements for vendors to follow Federal Acquisition Regulation (FAR) clauses outlined in the document. Additional sections provide terms and conditions for contract execution, focusing on safeguarding personal identifiable information (PII), system security, and compliance with privacy and information management requirements. Contractors and subcontractors are required to maintain security training, follow incident reporting procedures, and ensure data security with adequate privacy safeguards. The document reinforces the government's commitment to maintaining high standards of information management and security while engaging with private sector vendors for essential supplies. This RFP plays a critical role in enhancing operational capabilities within federal facilities, with strict compliance and performance criteria in place.
    National Menu Specifications-4th Qtr FY25.xlsx
    The document presents the National Menu Specifications Quote Sheet for FCI Bennettsville for the fiscal year 2025, focusing primarily on food item requirements for federal procurement. It outlines specifications for various food products, including dry beans, canned goods, rice, pasta, cereals, and condiments, detailing their quality grades, packaging quantities, and compliance with federal regulations such as the FD&C Act and the Fair Packaging and Labeling Act. Each item listed must meet strict specifications regarding allergens, labeling, and food safety standards. The specifications emphasize the necessity for the products to either be sourced from the United States or Canada or, if not, comply with being a "product of" other countries while still being distributed in the U.S. or Puerto Rico. Non-compliance may result in bids being disregarded, and the final determination on product compliance lies with the NFSA/Chief Dietitian. This document serves as a guide for suppliers responding to governmental Request for Proposals (RFPs) and ensures that products meet necessary health and safety standards as mandated by the government.
    Solicitation Letter 4th Qtr 25 Subsistence .docx
    The U.S. Department of Justice, through the Federal Bureau of Prisons at the Federal Correctional Institution in Bennettsville, South Carolina, has issued a solicitation package for the procurement of subsistence items for the fourth quarter of fiscal year 2025. The package includes essential instructions for prospective offerors on submitting their quotes, emphasizing adherence to specified item descriptions, unit issues, and submission guidelines to avoid rejection. Offerors must be registered in the System for Award Management (SAM), including their Unique Entity ID in bids, and complete annual representations electronically via the Online Representations and Certifications Application (ORCA). The deadline for submitting quotes is set for May 29, 2025, by 4:00 p.m. Eastern Standard Time. Queries must be directed in writing to the Procurement and Property Specialist, Eric Clyburn, via email or phone. The document stresses the importance of precision in submissions to ensure compliance with federal contracting standards and procedures.
    Lifecycle
    Title
    Type
    4th Quarter FY25 Subsistence Requirement
    Currently viewing
    Combined Synopsis/Solicitation
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