Licensing, maintenance/support, and escrow for the Acquisitions Dashboard
ID: 6913G625Q300015Type: Combined Synopsis/Solicitation
Overview

Buyer

TRANSPORTATION, DEPARTMENT OFOFFICE OF THE SECRETARY6913G6 VOLPE NATL TRANS SYS CNTRCAMBRIDGE, MA, 02142, USA

NAICS

Custom Computer Programming Services (541511)

PSC

IT AND TELECOM - IT MANAGEMENT AS A SERVICE (DF10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/60512788e040426d87aeb082fe3f66c9/view
Timeline
    Description

    The Department of Transportation is seeking a contractor to provide licensing, maintenance, support, and escrow services for the Acquisitions Dashboard, a critical web-based tool for managing Purchase Requests and contracts at the Volpe National Transportation Systems Center in Cambridge, Massachusetts. The procurement is justified as a sole source to i5 Services, Inc., the original developer of the application, which requires specialized ongoing support to meet IT security standards and ensure operational efficiency. The contract will cover services from February 2025 to January 2026, with a firm fixed price purchase order expected to be awarded based on submitted quotations. Interested vendors must submit their quotes by 12:00 PM EST on February 6, 2024, and direct any inquiries to Karen M. Marino at karen.marino@dot.gov.

    Point(s) of Contact
    Karen M. Marino
    (617) 494-2437
    karen.marino@dot.gov
    Files
    Title
    Posted
    6913G625Q300015_FAR_52.212-3.pdf
    The document outlines the Offeror Representations and Certifications for Commercial Products and Services in line with FAR 52.212-3, effective May 2024. It establishes that Offerors must affirm their status in the System for Award Management (SAM) regarding representations and certifications needed when submitting proposals for federal contracts. Key definitions include terms related to business classifications (e.g., small business, women-owned small business, and service-disabled veteran-owned small business), as well as regulations governing labor practices and compliance with federal laws against child labor. Offerors must make declarations related to their business status, ownership structure, and any previous legal or tax issues, ensuring compliance with federal guidelines. The document emphasizes other requirements for reporting on products, including adherence to the Buy American Act and transparency concerning foreign end products. Moreover, it addresses restrictions on contracting with entities involved in sensitive technology or business operations in Sudan and ensures that proposals align with broader government accountability standards. Overall, the provision aims to ensure fair competition and ethical practices in government contracting.
    6913G625Q300015 Pricing Sheet.pdf
    The document outlines a Request for Quotation (RFQ) for maintenance support, software licensing, and escrow services. It specifies three main items: a monthly maintenance and support service for a duration of 12 months, a single software license, and one escrow service. The file includes a breakdown of quantities, units, unit prices, and a total amount, though specific pricing details are not provided. The RFQ number associated with this proposal is 6913G625Q300015. The focus of this document is to solicit bids from potential suppliers for the provision of these services, which are essential for maintaining operational efficiency in governmental functions. As part of standard procurement processes, this RFQ indicates the government's commitment to sourcing needed services transparently and competitively.
    6913G625Q300015 Sole Source Justification_Redacted.pdf
    The Department of Transportation's Office of Acquisitions is seeking to renew maintenance, support, annual licensing, and escrow services for the Office of Acquisitions Dashboard application, a web-based tool designed to enhance the management and tracking of Purchase Requests and awarded contracts. This system, developed by i5 Services, LLC, is hosted at the Volpe National Transportation Systems Center and requires continuous support to meet Department of Transportation IT security standards. The procurement is justified as sole source because i5 Services is the only entity capable of providing the proprietary software's licensing and maintenance, given its unique development of the application. Previous market research confirmed that no alternative suppliers possess the necessary expertise or ability to meet these requirements. The requested services are set to operate from February 2025 to January 2026, reinforcing the necessity for specialized ongoing support for this custom-developed application critical to the Office of Acquisitions' operational efficiency and regulatory compliance.
    6913G625Q300015 SOW.pdf
    The document describes a Request for Proposal (RFP) for the maintenance, licensing, and escrow services for the Office of Acquisitions Dashboard at the US Department of Transportation’s Volpe Center. The dashboard, developed by i5 Services, LLC in 2015, serves as a critical tool for tracking Purchase Requests and contracts. The scope of work encompasses three main areas: routine maintenance and support to ensure application functionality and compliance; an annual software license agreement to secure the government's right to use the application; and an escrow agreement for the software source code to protect against potential contractor insolvency. The work is to be conducted at the contractor’s site, with a performance period extending to January 31, 2026. Deliverables include weekly status updates and the software and escrow agreements, all of which must be submitted via email within specified timeframes. Overall, the document underscores the government’s focus on maintaining essential IT resources while ensuring operational continuity through comprehensive support agreements.
    Lifecycle
    Title
    Type
    Licensing, maintenance/support, and escrow for the Acquisitions Dashboard
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    Combined Synopsis/Solicitation
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