Nation Renewable Energy Lab, RFP-2024-24045, Exterior Insulation and Finish Systems (EIFS) Repair
ID: RFP-2024-24045Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFALLIANCE SUSTAINABLE ENRGY-DOECONTRGolden, CO, 80402, USA

NAICS

Masonry Contractors (238140)

PSC

REPAIR OR ALTERATION OF OTHER ADMINISTRATIVE FACILITIES AND SERVICE BUILDINGS (Z2AZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b18e1f6f2b8d493d8fedda6b56f76f38/view
Timeline
    Description

    The Department of Energy's National Renewable Energy Laboratory (NREL) is seeking proposals for the repair and restoration of Exterior Insulation and Finish Systems (EIFS) at its facilities in Golden, Colorado, under Request for Proposals (RFP) RFP-2024-24045. The selected subcontractor will be responsible for providing all necessary personnel, materials, and services to ensure timely and professional EIFS repairs, adhering to specified guidelines and manufacturer recommendations. This procurement is a total small business set-aside, emphasizing compliance with federal regulations and safety standards, with proposals due by October 11, 2024. Interested parties must submit a Notice of Intent to Propose by September 20, 2024, and can contact Steve Cummock at steve.cummock@nrel.gov or 303-275-2958 for further information.

    Files
    Title
    Posted
    1 - NREL Solicitation Narrative.pdf
    The National Renewable Energy Laboratory (NREL) issued Request for Proposals (RFP-2024-24045) for the repair of Exterior Insulation and Finish Systems (EIFS) at its facilities. This competitive solicitation is aimed at small businesses, as indicated by the NAICS code 238140. Interested parties must submit a Notice of Intent to Propose by September 20, 2024, to gain access to project specifications, and proposals are due by October 11, 2024. The Subcontractor is responsible for providing labor, management, and materials for EIFS repairs according to specified guidelines. The proposal submission requires several components, including a technical proposal outlining the vendor's capabilities, pricing information, and safety documentation. Additionally, all contractors must be registered in the System for Award Management (SAM) and prove their operational capacity within proximity to NREL's South Table Mountain Campus in Golden, Colorado. This RFP underscores NREL's commitment to engaging small businesses in essential facility maintenance while ensuring compliance with environmental and safety standards. The structured approach to proposal requirements reflects the organization’s thoroughness in achieving its operational objectives.
    2_RFP-2024-24045 - EIFS Repair-LPTA.pdf
    The National Renewable Energy Laboratory (NREL) has issued Request for Proposals (RFP) RFP-2024-24045 for an “EIFS Repair” project, managed by the Alliance for Sustainable Energy, LLC under a contract with the Department of Energy (DOE). This procurement is a small-business set aside, using the Lowest Price Technically Acceptable selection method, aiming to award one Firm Fixed Price Subcontract. Proposals are due by October 4, 2024. Eligibility is restricted to specific small business certifications, including Small Business and various veteran-designated categories. The procurement process emphasizes technical merit alongside cost, requiring detailed technical and business proposals. Notably, the solicitation references compliance with multiple federal statutes, including telecommunications prohibitions as per the John S. McCain National Defense Authorization Act. Submissions must adhere to specifications, with clear articulation of acceptance or exceptions to stated terms. Additionally, the NREL integrates provisions for equal opportunity evaluations and prohibitions on certain equipment. The RFP details contain specific formatting and submission guidelines, highlighting a structured evaluation process aimed at achieving the objectives of the RFP while ensuring transparency and compliance with regulatory standards.
    Attachment 1 - Exterior EIFS Repair SOW.pdf
    The National Renewable Energy Laboratory (NREL), managed by the U.S. Department of Energy, seeks a subcontractor for the repair and restoration of Exterior Insulation and Finish Systems (EIFS) at its Colorado campuses. The subcontractor must provide personnel, materials, and services to ensure timely and professional repairs, adhering to technical standards and manufacturers' guidelines. Services include scraping and patching EIFS, with a request response time of two business days and an assessment quote within five days. Compliance with the Buy American Act and environmental safety standards is mandatory, along with a requirement for personnel training in OSHA and fall protection. The subcontractor will maintain regular communication with NREL’s Technical Monitor and ESH&Q representatives, ensuring safety protocols are met. Working hours align with NREL's business schedule, with services to be performed at specified facilities. This document outlines the objectives and requirements for subcontracting EIFS repair, reflecting the government's commitment to maintaining its facilities sustainably and safely.
    Attachment 2 - Sample Subcontract.pdf
    The document provides a comprehensive subcontract agreement between Alliance for Sustainable Energy, LLC and an unnamed subcontractor for the management and operation of the National Renewable Energy Laboratory (NREL). The subcontract, identified as SUB-2024-24045, pertains to a project titled "Exterior Insulation and Finish Systems (EIFS) Repair," with a ceiling amount of $250,000 and a performance period spanning up to 60 months, depending on the exercise of options. The document outlines the specific work to be performed, payment terms, invoicing, and compliance with safety and health regulations, and includes attachments detailing work specifications and legal stipulations. Key elements include the subcontractor's responsibilities, such as performing work according to agreed standards and guaranteeing employee safety. It establishes the relationship dynamics between the subcontractor and NREL, emphasizing that the subcontractor operates independently, yet is required to adhere to safety and compliance obligations. The agreement includes important conditions regarding conflicts of interest, ensuring that subcontractor actions do not unfairly benefit them or compromise NREL's operations. The structure of the document involves an introduction, work specifications, pricing and payment details, as well as legal obligations affecting both parties involved.
    Attachment 3 - LPTA RFP-2024-24045 Selection Criteria.pdf
    The Request for Proposal (RFP) focuses on addressing damage caused by wildlife to the EIFS of designated buildings, necessitating repairs to maintain structural integrity. The National Renewable Energy Laboratory (NREL) seeks subcontractors, as it lacks the personnel to fulfill the scope of work (SOW). The project includes a basic period of 12 months, with four optional extensions, each lasting an additional 12 months. Mandatory qualifications for responsive offerors include the submission of a safety program, identification of qualified worker and safety representatives with demonstrated competency, completion of an Environmental, Safety, and Health Subcontract Risk Evaluation Worksheet, and disclosure of any EPA or CDPHE violations in the past three years. Additional specific requirements comprise proof of DryVit certification and examples of past EIFS installations or repairs, outlining company type, project scope, labor costs, and response times. Overall, the RFP seeks to ensure contractor capability and adherence to safety and environmental standards, underscoring NREL's commitment to a secure and compliant construction environment.
    Attachment 4 - Fully Burdened Labor Rate and Expense Proposal Form.xlsx
    The NREL-CBS Form outlines the requirements for submitting a Fully Burdened Labor Rate Proposal in response to a federal Request for Proposal (RFP). The proposal must include comprehensive details about all labor categories involved in a project, accompanied by their fully loaded labor rates, which incorporate wages, overhead, fringe benefits, and profit, if applicable. Specific instructions emphasize the need for justification for each cost element, backed by documentation such as payroll records or contracts. The form includes spaces for the offeror's name, proposal number, and a breakdown of labor categories, including essential roles like Project Manager and Project Engineer, with corresponding rates. Additionally, indirect rates for general and administrative expenses, as well as subcontractor mark-up calculations, must be specified. The document concludes with a certification statement requiring an authorized signature and the date, ensuring the proposed rates are accurate and complete. Overall, this form serves as a structured framework for bidders to detail labor costs within government contracts, reinforcing compliance with federal procurement practices.
    Exhibit A - Dryvit EIFS Repair Guide.pdf
    The document primarily consists of repair procedures for Exterior Insulation and Finish Systems (EIFS) by Dryvit Systems, Inc. It serves as a comprehensive guide outlining various repair methods for typical EIFS damage types, including small holes, impact damage, corner damage, cracks, and delaminating finishes. Each section details specific materials required, a step-by-step procedural layout, and safety precautions to ensure effective repairs while maintaining the aesthetic integrity of the EIFS finish. Key points include instructions for periodic cleaning of Dryvit finishes to ensure long-term appearance, recommended cleaning agents, surface preparation, and protection measures. The document emphasizes the importance of addressing underlying issues, such as structural movement and water penetration, before initiating repairs to prevent recurrence. Various repair techniques involve the use of proprietary products like RapidPatch™ and detailed methods for reattaching or blending finishes seamlessly. This guidance is essential for contractors involved in compliance with federal and local government regulations relevant to construction and maintenance, ensuring both safety and adherence to industry standards in EIFS maintenance and repair. Overall, the document's purpose aligns with promoting effective building maintenance practices, which is crucial when responding to government Requests for Proposals (RFPs) or grants related to construction projects.
    Exhibit B - DOWSIL EIFS Restoration Guide.pdf
    The EIFS Restoration Guide outlines procedures and products for the restoration of Exterior Insulation and Finish Systems (EIFS) using DOWSIL™ sealants, coatings, and primers. Its primary purpose is to provide comprehensive instructions for effective waterproofing of EIFS applications to mitigate failure modes such as adhesive failure, sealant deterioration, cohesive failure, and delamination of the EIFS coating. Key topics include various restoration methods—like recessed joint, joint removal, joint reconstruction, and joint overlay—highlighting advantages and disadvantages of each. Notably, DOWSIL™ silicone sealants are preferred for their long-lasting performance (over 20 years) compared to traditional polyurethane sealants. The guide emphasizes the need for proper installation procedures and adherence to industry standards, suggesting consultation with qualified professionals for complex EIFS conditions. Warranties are provided for the use of these products under specified conditions, ensuring reliability and durability. This document serves as a resource for government and industry stakeholders involved in construction, maintenance, and restoration of buildings with EIFS, ensuring compliance with best practices and enhancing environmental durability.
    Exhibit C - AFUF Window Seal Replacement.pdf
    The document outlines the specifications and procedures required for the repair and refinishing of the Exterior Insulation and Finish System (EIFS) at the National Renewable Energy Laboratory. The work includes replacing sealants at frames, joints, and the building façade, following guidelines from both the EIFS manufacturer and the Dow EIFS Restoration Guide. Specific design requirements are provided, including minimum slopes, substrate types, and joint specifications. The warranty for materials and workmanship is set at five years, ensuring quality assurance through skilled labor and adherence to testing standards. Acceptable manufacturers for materials are identified, and strict mixing and application conditions are detailed to ensure compliance with required standards. The document emphasizes the importance of using proper materials, achieving a color match for repairs, and maintaining the aesthetic integrity of the building facade. Overall, it demonstrates the government's commitment to repairing and maintaining building infrastructure through structured protocols for quality and compliance.
    Notice of Intent to Propose.docx
    This document serves as a notice of intent regarding the submission of a proposal for Request for Proposal (RFP) No. RFP-2024-24045, titled "Exterior Insulation and Finish Systems (EIFS) Repair," issued by the National Renewable Energy Laboratory. The notice confirms that the reviewing organization intends to submit a proposal in response to the RFP. It specifies the contact details for the Subcontract Administrator, Steve Cummock, and outlines the required contact information from the submitting organization, which includes their name, address, and contact details such as phone number and email. This document highlights the procedural step of informing the contracting authority of the proposal intent, essential in the context of government RFPs and federal grants, ensuring transparency and communication in the bidding process. Overall, it reflects the organization's commitment to participating in the procurement opportunity.
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