SOURCES SOUGHT: IAW Buy Indian Act of 1910: Inpatient Department Physician Services at Hopi Health Care Center
ID: SS-26-PHX-005Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Offices of Physicians (62111)

PSC

MEDICAL- GENERAL HEALTH CARE (Q201)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide non-personal professional Inpatient Physician Services at the Hopi Health Care Center in Polacca, Arizona. The procurement aims to address staffing shortages in a rural healthcare setting, with a contract duration of 12 months and four optional one-year extensions. The selected contractor will be responsible for delivering essential medical services to a critical access hospital serving approximately 18,000 residents, ensuring compliance with IHS policies and TJC accreditation standards. Interested firms must respond by December 29, 2025, at 12 PM ET, and provide necessary documentation, including the Indian Economic Enterprise Representation form, to demonstrate eligibility under the Buy Indian Act. For inquiries, contact Michele Lodge at Michele.Lodge@ihs.gov or call 702-204-9522.

    Point(s) of Contact
    Michele Lodge, Contract Specialist
    (702) 204-9522
    Michele.Lodge@ihs.gov
    Files
    Title
    Posted
    The Indian Health Service (IHS) requires potential contractors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, RFIs, and resultant contracts. This form, issued by the Department of Health & Human Services, Office of Management Services, Division of Acquisition Policy (DAP), mandates that the enterprise meets the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. Eligibility documentation may be required, and successful Offerors must also be registered with the System for Award Management (SAM). Submitting false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, with false claims subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The form requires the Offeror to represent whether they meet the IEE definition, including providing the name of the 51% owner, certifying signature, print name, federally recognized tribal entity, business name, and Unique Entity Identifier (UEI) Number.
    The Hopi Health Care Center (HHCC) seeks non-personal professional Inpatient Physician services for a 12-month base period and four one-year option periods in Polacca, Arizona. This aims to minimize service disruptions due to staff shortages in a rural location. HHCC is a TJC-accredited Critical Access Hospital serving approximately 18,000 people. The contractor must provide qualified physicians with necessary education, training, licensing, and experience, preferably in rural settings. Candidates require a security clearance, including fingerprint and OIG exclusion list checks, and must be submitted three weeks in advance for credentialing. Shifts are typically 10-12 hours, seven days a week, on an as-needed basis, with an average daily inpatient census of 1.25 patients. Physicians may also staff ambulatory clinics or Fast Track services. Compensation is a fixed hourly rate, inclusive of all expenses. Required qualifications include board certification in Family or Internal Medicine, a doctorate degree, BLS, and ACLS. PALS is required for pediatric patients. Contractors must comply with IHS policies, TJC accreditation standards, and complete orientation. They must maintain patient confidentiality, use electronic health records, and be culturally sensitive. The government will monitor performance through a Quality Assurance Surveillance Plan.
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