Event Management Software Application
ID: M54900-5-744524Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYMCINCR

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7e0daf9ff15c4dae87d4c0315ac89c57/view
Timeline
    Description

    The Department of Defense, specifically the Marine Corps Installations National Capital Region (MCINCR), is seeking a qualified vendor to provide an Event Management Software Application under a total small business set-aside. The software must meet specific requirements for the Marine Barracks Washington (MBW), including guest RSVP integration, robust guest tracking for up to 20 users, and features such as Zoom integration, customizable invitations, and comprehensive guest consent forms. This procurement is crucial for modernizing event management processes at MBW, ensuring efficient handling of events while maintaining data integrity and security. Interested parties can contact Kevin D. Guertin at kevin.guertin@usmc.mil for further details, with capability statements or quotations encouraged by June 16, 2025, as the contract is expected to be awarded to Zkipster USA, Inc. for a term from June 20, 2025, to June 19, 2030.

    Point(s) of Contact
    Kevin D. Guertin
    kevin.guertin@usmc.mil
    Files
    Title
    Posted
    C12. Sole Source Notice of Intent - Event MGMT Software App.docx
    The USMC Regional Contracting Office at Quantico Marine Corps Base intends to award a sole source contract to Zkipster USA, Inc. for the procurement of its Event Management App Software Professional Plan. This software streamlines event management by allowing real-time data updates, unlimited guest list management, check-in scanning, team alerts, and messaging capabilities, as well as RSVP functionalities and detailed event analysis reporting. The contract, expected to begin on June 20, 2025, and run through June 19, 2030, falls under FAR Part 13 Simplified Acquisition Procedures, which permits sole sourcing for purchases below a specified threshold. While this notice does not invite competitive quotes, it encourages capability statements or quotations from other entities by June 16, 2025. The authority for this sole source procurement reflects a specific need for the comprehensive features offered by Zkipster's software, which is deemed essential for effective event management within the organization.
    Generic Description Event MGMT App. (draft #2).docx
    The file outlines requirements for an Event Management Application Software to be used by the Marine Barracks Washington (MBW). The software must facilitate guest RSVP integration with the MBW website and accommodate unique software modifications specific to MBW’s needs. A robust guest tracking system supporting up to 20 users, extendable for future needs, is essential. The application is required to function across devices, provide unlimited event management, and support features like Zoom integration for virtual events, customizable invitations with QR codes, and comprehensive guest consent forms. It should also include key functionalities such as seating arrangements, check-ins, custom alerts, and security settings like multi-factor authentication. Additionally, the software must ensure seamless data migration from the existing system to avoid data loss, and provide training sessions twice a year. API access or CRM integration is optional. This RFP is crucial for modernizing event management processes at MBW while ensuring all essential features are met efficiently.
    Lifecycle
    Title
    Type
    Event Management Software Application
    Currently viewing
    Special Notice
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