HVAC Replacement for USCG Station Panama City, Florida (Amendment 1)
ID: 70Z02925QNEWO0002Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDBASE NEW ORLEANS(00029)NEW ORLEANS, LA, 70117, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9bd1cb018bef44bb8f3685cb42b5d993/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified small businesses to replace two HVAC units at the Coast Guard Station in Panama City, Florida. The project requires the installation of one 5-ton and one 3.5-ton HVAC unit, adhering to Florida's building codes and ensuring compliance with safety and environmental regulations. This initiative is crucial for maintaining operational efficiency and comfort within the facility. Interested contractors must submit their quotes by 1:00 PM CDT on March 17th, with all work to be completed within 30 calendar days of receiving the notice to proceed. For further inquiries, potential bidders can contact Joel Ivy at joel.s.ivy@uscg.mil or 504-253-4507.

    Files
    Title
    Posted
    Construction Terms and Conditions.pdf
    This government document outlines the specifications for a construction contract, detailing the responsibilities of the contractor and the overall contractual framework. The main requirement is for the contractor to initiate and complete the project within 30 calendar days of receiving a notice to proceed, with specific reference to maintaining diligence throughout the duration of the contract. Key clauses incorporated by reference include procedures for the suspension of work and specific obligations regarding wage rates, labor standards, and equal opportunity compliance. Additionally, it addresses invoicing requirements, mandating the use of the Invoice Processing Platform (IPP) for electronic submission of payment requests, ensuring faster and more efficient transactions. The document also includes a collection of Federal Acquisition Regulation (FAR) clauses that govern contract conditions, specifying compliance for various administrative and labor-related policies. This summary encapsulates a clear operational timeline and requirements crucial for contractors involved in federal projects, showcasing the government's commitment to efficient contract management and regulatory adherence.
    Construction Wage Rates for Bay County FL.pdf
    Questions and Answers 3-5-2025.docx
    The document outlines the requirements for the replacement of two nonfunctioning HVAC units through a government request for proposals (RFP). The contractor is tasked with procuring and installing two new units, specifically one 5-ton and one 3.5-ton unit, with a preference for Carrier or Trane brands. The scope includes the installation of new air handlers as these units function as heat pumps. Minimal modifications are expected for wiring and plumbing during the installation process. The initiative focuses on maintaining the same size and specifications for the new units as the existing ones, ensuring continuity in service. This RFP emphasizes accountability and compliance with established standards in HVAC installation, reflecting the government's commitment to efficient facility management.
    Revision 1 Scope of Work HVAC Sta Panama City.docx
    The document outlines the specifications for replacing HVAC systems at the U.S. Coast Guard Station in Panama City, Florida, under project number 28738497. The contractor must provide and install two new HVAC units, including a 5-ton and a 3.5-ton unit, while adhering to Florida's building codes. Key requirements include qualifications for certified HVAC contractors, disposal of old units, and compliance with safety and environmental regulations. The project is set to be completed within 30 calendar days, with work scheduled from Monday to Friday during specified hours to minimize disruptions to operations. The contractor is also responsible for the protection of the work environment, including managing hazardous waste and ensuring site security, as well as submitting a detailed project schedule and safety plan. Communication with Coast Guard personnel is critical for coordinating site access and observing regulations. The document emphasizes maintaining a clean work area and protects the surrounding environment, ensuring compliance with federal and local laws. Overall, the work aims to modernize the HVAC system while ensuring safety and regulatory adherence throughout the project duration.
    Scope of Work HVAC Sta Panama City.pdf
    The project outlined in the contract specifications entails the replacement of HVAC systems at the United States Coast Guard Station in Panama City, Florida. The scope includes the installation of three new HVAC units, air handlers, and thermostats, along with necessary wiring and plumbing adjustments. Qualified HVAC contractors must adhere to Florida's Building Code and are responsible for disposing of the old units. The project is set to commence in February 2025 and must be completed within 30 calendar days, with work expected during normal hours while minimizing disruption to operations. Safety and environmental compliance are paramount; the contractor must implement a robust safety program to protect personnel and property. Additionally, precautions related to hazardous materials and waste disposal according to RCRA guidelines are mandated. The contractor will manage all utility services, ensure workplace safety, and submit necessary documentation throughout the project. Training for unit personnel regarding equipment operation is also required. This project is significant for maintaining operational readiness at the Coast Guard facility while adhering to strict federal, state, and local regulations.
    SF 1442 - HVAC Sta Panama City.pdf
    The document pertains to a solicitation for construction services related to the installation of three new HVAC units and associated improvements at the U.S. Coast Guard Station in Panama City, Florida. This is a federal RFP, identified as solicitation number 70Z02925QNEWO0002, and is exclusively reserved for small businesses. The contract will be awarded based on a firm-fixed price to the lowest bidder. Bidders must be registered with SAM.gov, and payment and performance bonds are not required. Quotes are to be submitted by 1:00 PM CDT on March 17th to the designated contact, Joel Ivy. The scope of work includes the provision of all labor, materials, and tools necessary to complete the installation in compliance with defined requirements. The NAICS code relevant to this project is 238220, which pertains to plumbing, heating, and air-conditioning contractors. This document serves as an official invitation for bids and outlines the timeline and other critical submission requirements for potential contractors.
    SF 30 Amendment of Solicitation HVAC Sta Panama City - s.pdf
    This document outlines the procedures for acknowledging receipt of an amendment to a solicitation and details modifications to a contract. Offers must recognize the amendment before the specified deadline, which can be done through specific means including completing designated items or via separate communication. Failure to acknowledge may lead to offer rejection. The amendment clarifies that the scope of work involves replacing two HVAC units instead of three. It includes essential instructive elements for contractors, such as the need to provide any changes to previously submitted offers in written form before the deadline. Additionally, it specifies that the contracting officer's signature is not necessary for solicitation amendments, emphasizing the importance of communication and adherence to deadlines in government contracting processes.
    Lifecycle
    Title
    Type
    HVAC Replacement for USCG Station Panama City, Florida
    Currently viewing
    Combined Synopsis/Solicitation
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